Ministry’s property records
Corren Gibson made this Official Information request to Ministry of Education
This request has an unknown status. We're waiting for Corren Gibson to read recent responses and update the status.
From: Corren Gibson
Dear Ministry of Education,
Kia ora I am requesting the Ministry of educations property records in relation to Cambridge middle school, the request includes but is not limited to
Records relating to ownership of the school site held by the ministry this includes property documents, entry’s on databases showing who owns the land and any other relevant information relating to ownership.
If the land is not owned by the ministry I would like to request all agreements, leases and information relating to the occupation of land not owned by the ministry and the authority to occupy the land
For context there appears to be a property that is stopped road according to councils GIS when asked council were unable to provide any information about the parcel.
I would also like to know who in the ministry is responsible for investigating these matters and ensuring the information presented is correct
Yours faithfully,
Corren Gibson
From: Enquiries National
Ministry of Education
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From: Enquiries National
Ministry of Education
Kia ora Corren
Thank you for your request for information below. The Ministry will
consider and respond to your request in accordance with the Official
Information Act 1982 (the Act).
Under section 15(1) of the Act, we are required to make and inform you of
our decision on your request as soon as reasonably practicable and in any
case not later than 20 working days after the day on which your request is
received. You can therefore expect to receive our decision on your
request on or before the 19 April 2024. If more than 20 working days are
needed due to the potential workload and/or consultations involved in
answering your request, we will notify you accordingly.
The Ministry may publicly release on our website the response to your
request five days after you have received it. Any personal information
will be removed.
In the interim, if you have any questions about your request, please email
[1][email address].
Ngā mihi
Enquiries National Team | Ministry of Education - TW
[2]education.govt.nz | [3]Follow us on Twitter: @educationgovtnz
[4]Te TD huhu o te MD tauranga
-----Original Message-----
From: Corren Gibson <[5][FOI #26174 email]>
Sent: Wednesday, March 20, 2024 11:21 AM
To: Enquiries National <[6][email address]>
Subject: Official Information request - Ministry’s property records
[You don't often get email from
[7][FOI #26174 email]. Learn why this is
important at [8]https://aka.ms/LearnAboutSenderIdentific... ]
Dear Ministry of Education,
Kia ora I am requesting the Ministry of educations property records in
relation to Cambridge middle school, the request includes but is not
limited to
Records relating to ownership of the school site held by the ministry this
includes property documents, entry’s on databases showing who owns the
land and any other relevant information relating to ownership.
If the land is not owned by the ministry I would like to request all
agreements, leases and information relating to the occupation of land not
owned by the ministry and the authority to occupy the land
For context there appears to be a property that is stopped road according
to councils GIS when asked council were unable to provide any information
about the parcel.
I would also like to know who in the ministry is responsible for
investigating these matters and ensuring the information presented is
correct
Yours faithfully,
Corren Gibson
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From: Enquiries National
Ministry of Education
Tçnâ koe Corren,
Thank you for your email of 20 March 2024 to the Ministry of Education
(the Ministry) requesting the following information relating to Cambridge
Middle School in respect of property records:
Kia ora I am requesting the Ministry of educations property records in
relation to Cambridge middle school, the request includes but is not
limited to
Records relating to ownership of the school site held by the ministry this
includes property documents, entry’s on databases showing who owns the
land and any other relevant information relating to ownership.
If the land is not owned by the ministry I would like to request all
agreements, leases and information relating to the occupation of land not
owned by the ministry and the authority to occupy the land
For context there appears to be a property that is stopped road according
to councils GIS when asked council were unable to provide any information
about the parcel.
I would also like to know who in the ministry is responsible for
investigating these matters and ensuring the information presented is
correct
Your request has been considered under the Official Information Act 1982
(the Act).
We have been in contact with the relevant Business Units within the
Ministry and been advised that the land that Cambridge Middle School
occupies is Ministry administered Crown land, with the exception of the
stopped road parcel you have identified. The Ministry does not presently
hold a lease, licence or encroachment agreement for that land. If the
landowner would like to formalise the existing occupancy arrangement, they
can contact us at [1][email address].
We note that, as currently worded, your request is very broad in nature
and scope as it could encompass all property records relating to the
school. This may require substantial research and collation to provide.
In the hope that we may be able to avoid refusing your request on that
basis, we would like to ask if you could refine it.
We suggest the following clarification of your request.
o Land ownership records relating to the school, and
o Where the Ministry is not the recorded administering agency for the
land, any occupancy agreements between the Ministry and the landowner.
We look forward to hearing from you. Once we have your clarification, we
will commence work on your request.
Please note that in line with Section 15 (1AA) of the Act, if a request is
amended or clarified after the date on which it is received, the Ministry
may treat the amended or clarified request as a new request that replaces
the original request.
Ngâ mihi
Enquiries National Team | Ministry of Education | IB
8 Gilmer Terrace, Wellington
[2]education.govt.nz
He mea târai e mâtou te mâtauranga kia rangatira ai, kia mana taurite ai
ôna huanga
We shape an education system that delivers equitable and excellent
outcomes
[3][IMG]
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recipient, any use, dissemination, distribution or duplication of this
email and attachments is prohibited. If you have received this email in
error please notify the author immediately and erase all copies of the
email and attachments. The Ministry of Education accepts no
responsibility for changes made to this message or attachments after
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References
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2. http://www.education.govt.nz/
3. http://www.education.govt.nz/
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From: Corren Gibson
Dear Enquiries National,
Thank you for your request to clarify my request for information
I would like to request the ministry’s records in relation to land ownership for the school site, to confirm what information the ministry has on file in relation to who owns the land the school is built on.
Any occupancy or lease documents that show the ministry has a right to occupy the land (especially if they don’t own it)
there appears to be a building over the stopped road parcel and would like to know when the building was built?
I would like to know what if any correspondence was had with council I.e building consents, or agreements for any encroachments of the building that appears to straddle the stopped road parcel
I would like to know if the ministry maintains their land records, for example if an employee updates the information in any databases for example asset registers, valuations and land record databases or other such programmes like excel etc
I would also like a copy of those records in so far as they relate to Cambridge middle school if possible and a copy of the process/policy guidance for updating the information if possible
If no one maintains the ownership of the land record can MOE explain why this is ?
If MOE is not aware of the fact they are occupying a parcel they don’t own can they explain why ?
Yours sincerely,
Corren Gibson
From: Enquiries National
Ministry of Education
Tēnā koe mō tō īmēra mai ki te Tāhuhu o Thank you for your email to the
te Mātauranga. Ministry of Education.
He urupare aunoa tēnei hei whakaatu kua This is an auto generated response
tae mai tō īmēra confirming your email has been
ki a mātou. Kaua noa e whakautu i tēnei received. Please do not respond to this
karere. message.
Mea ake nei ka urupare tonu atu mātou ki We will respond to your email as soon
tō īmēra. as possible.
--------------------------------------------------------------------------
DISCLAIMER:
This email and any attachments may contain information that is
confidential and subject to legal privilege. If you are not the intended
recipient, any use, dissemination, distribution or duplication of this
email and attachments is prohibited. If you have received this email in
error please notify the author immediately and erase all copies of the
email and attachments. The Ministry of Education accepts no
responsibility for changes made to this message or attachments after
transmission from the Ministry.
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From: Enquiries National
Ministry of Education
Kia ora Corren
Please note the attached extension letter.
Ngā mihi
Enquiries National Team | Te Tāhuhu o te Mātauranga | Ministry of
Education | AG
[1]education.govt.nz
We shape an education system that delivers equitable and excellent
outcomes
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
[2]Te TD huhu o te MD tauranga
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DISCLAIMER:
This email and any attachments may contain information that is
confidential and subject to legal privilege. If you are not the intended
recipient, any use, dissemination, distribution or duplication of this
email and attachments is prohibited. If you have received this email in
error please notify the author immediately and erase all copies of the
email and attachments. The Ministry of Education accepts no
responsibility for changes made to this message or attachments after
transmission from the Ministry.
References
Visible links
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2. https://www.education.govt.nz/
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From: Enquiries National
Ministry of Education
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Tēnā koe Corren
Please find attached a response to your request under the Official
Information Act.
Nāku noa, nā,
Official and Parliamentary Information | Ministry of Education | CM
[1]education.govt.nz
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2]Te Tāhuhu o te Mātauranga
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DISCLAIMER:
This email and any attachments may contain information that is
confidential and subject to legal privilege. If you are not the intended
recipient, any use, dissemination, distribution or duplication of this
email and attachments is prohibited. If you have received this email in
error please notify the author immediately and erase all copies of the
email and attachments. The Ministry of Education accepts no
responsibility for changes made to this message or attachments after
transmission from the Ministry.
References
Visible links
1. http://www.education.govt.nz/
2. https://www.education.govt.nz/
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