Police document POL47
Ian Runciman made this Official Information request to New Zealand Police
This request has an unknown status. We're waiting for Ian Runciman to read recent responses and update the status.
From: Ian Runciman
Dear New Zealand Police,
Good morning, please supply sudden death documents known as POL 47, between February 2020 and December 2023.
Yours faithfully,
Ian Runciman
From: Ministerial Services
New Zealand Police
Tēnā koe Ian
I acknowledge receipt of your Official Information Act 1982 (OIA) request below.
Your reference number is IR-01-24-6441.
You can expect a response to your request on or before 22 March 2024 unless an extension is needed.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-----Original Message-----
From: Ian Runciman <[FYI request #25850 email]>
Sent: Friday, 23 February 2024 11:55 AM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Official Information request - Police document POL47
Dear New Zealand Police,
Good morning, please supply sudden death documents known as POL 47, between February 2020 and December 2023.
Yours faithfully,
Ian Runciman
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WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
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From: Ian Runciman
Dear Ministerial Services,
Good morning, can I please have a copy of a blank POL47 document?
Yours sincerely,
Ian Runciman
From: Ministerial Services
New Zealand Police
Kia ora Ian
I have added your request for a copy of a blank POL47 form to the existing OIA number IR-01-24-6441.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-----Original Message-----
From: Ian Runciman <[FOI #25850 email]>
Sent: Monday, 26 February 2024 8:43 AM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: OIA acknowledgement IR-01-24-6441 - Police document POL47
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Ministerial Services,
Good morning, can I please have a copy of a blank POL47 document?
Yours sincerely,
Ian Runciman
-----Original Message-----
Tēnā koe Ian
I acknowledge receipt of your Official Information Act 1982 (OIA) request below.
Your reference number is IR-01-24-6441.
You can expect a response to your request on or before 22 March 2024 unless an extension is needed.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #25850 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
hide quoted sections
From: Ministerial Services
New Zealand Police
Hello again Ian
The workgroup responding to your request have asked if you can kindly clarify your request "please supply sudden death documents known as POL47, between February 2020 and December 2023".
Do you want copies of the blank POL47 form used from 2020-2023 to look at changes to the form content - or do you want copies of all completed copies of POL47 forms used from 2020-2023?
If you are seeking the later, the workgroup has asked if you wish to refine/narrow your request, given there are over 5,000 callouts to sudden deaths per annum, so as it stands your request would be a refusal under 18(f) substantial collation. Is there a particular location you are interested in or specific age group etc?
If you can please reply by 29 February 2024, otherwise Police will progress a response with the interpretation being for completed copies of the POL47 forms.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-----Original Message-----
From: Ministerial Services
Sent: Monday, 26 February 2024 12:01 PM
To: Ian Runciman <[FOI #25850 email]>
Subject: Amended OIA request IR-01-24-6441 - POL47 forms
Kia ora Ian
I have added your request for a copy of a blank POL47 form to the existing OIA number IR-01-24-6441.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-----Original Message-----
From: Ian Runciman <[FOI #25850 email]>
Sent: Monday, 26 February 2024 8:43 AM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: OIA acknowledgement IR-01-24-6441 - Police document POL47
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Ministerial Services,
Good morning, can I please have a copy of a blank POL47 document?
Yours sincerely,
Ian Runciman
-----Original Message-----
Tēnā koe Ian
I acknowledge receipt of your Official Information Act 1982 (OIA) request below.
Your reference number is IR-01-24-6441.
You can expect a response to your request on or before 22 March 2024 unless an extension is needed.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #25850 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
hide quoted sections
From: Ian Runciman
Dear Ministerial Services,
Afternoon, as for the blank copies of the POL 47, 1 copy from 2020 and 1 copy of todays version.
As for the other request, can we narrow down to Hamilton please.
Yours sincerely,
Ian Runciman
From: Ministerial Services
New Zealand Police
Kia ora Ian
I refer to your below Official Information Act 1982, Police reference IR-01-24-6441.
Your request partially asks for information which is more closely connected with the functions of the Ministry of Justice, specifically regarding copies of all completed POL47 forms from February 2020 to December 2023 for the Hamilton area. For this reason, Police has decided to partially transfer your request to the Ministry of Justice under section 14(b)(ii) of the Act. You can expect a response from the Ministry of Justice in due course.
Portion of request for transfer:
all completed POL47 forms from February 2020 to December 2023 for the Hamilton area
Under section 28(3) of the Act you have the right to ask the Ombudsman to review any decisions made under this request. The Ombudsman may be contacted by email at: [email address] or by calling 0800 802 602.
Ngā mihi
McCoy
Ministerial Services
-----Original Message-----
From: Ian Runciman <[FOI #25850 email]>
Sent: Monday, 26 February 2024 3:24 PM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Re: Clarification of your OIA request IR-01-24-6441 - POL47 forms
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Ministerial Services,
Afternoon, as for the blank copies of the POL 47, 1 copy from 2020 and 1 copy of todays version.
As for the other request, can we narrow down to Hamilton please.
Yours sincerely,
Ian Runciman
-----Original Message-----
Hello again Ian
The workgroup responding to your request have asked if you can kindly clarify your request "please supply sudden death documents known as POL47, between February 2020 and December 2023".
Do you want copies of the blank POL47 form used from 2020-2023 to look at changes to the form content - or do you want copies of all completed copies of POL47 forms used from 2020-2023?
If you are seeking the later, the workgroup has asked if you wish to refine/narrow your request, given there are over 5,000 callouts to sudden deaths per annum, so as it stands your request would be a refusal under 18(f) substantial collation. Is there a particular location you are interested in or specific age group etc?
If you can please reply by 29 February 2024, otherwise Police will progress a response with the interpretation being for completed copies of the POL47 forms.
Ngā mihi, Michelle
Ministerial Services - Police National Headquarters
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #25850 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents. Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately
hide quoted sections
From: Ian Runciman
Dear Ministerial Services,
Still waiting for the unedited copies of the Pol47
Yours sincerely,
Ian Runciman
From: Ministerial Services
New Zealand Police
Tēnā koe Ian
Please find attached the response relating to your Official Information
Act request, received by Police on 23 February 2024.
Ngā mihi
Lisa
Ministerial Services
Police National Headquarters
===============================================================
WARNING
The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents. Also note, the views expressed in this
message may not necessarily reflect those of the New Zealand Police. If
you have received this message in error, please email or telephone the
sender immediately
From: May, Annie
Kia ora Ian
The Ministry of Justice has received your query regarding Sudden Death
documents.
This has the ID number 110338, with a due date of 5 April 2024.
Ngā mihi
Annie
[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2]www.justice.govt.nz
References
Visible links
2. http://www.justice.govt.nz/
From: May, Annie
Kia ora Ian
I’ve now heard back from the team at this end regarding information that
might be available regarding your request about POL47 forms.
I understand it would be possible to let you know the number of closed
cases notified to the Coroner between 1 February 2020 and 31 December 2023
that had a POL47 attached.
This could be broken down further as follows:
o Region – Waikato HNZ
o Age
o Gender
o Cause of death
Can you please let me know if these figures would assist you.
Thank you for your help with this.
Ngâ mihi
Annie
[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2]www.justice.govt.nz
References
Visible links
2. http://www.justice.govt.nz/
From: Ian Runciman
Dear May, Annie,
I am still waiting for a blank POL47 so I know what is on there now days.
Yours sincerely,
Ian Runciman
From: May, Annie
Kia ora ano Ian
I understand that part of your query is being handled by the Police, whose
form it is.
Once you have the blank forms, can you please let me know your thoughts on
the proposed refinement of your request, as detailed below.
Thank you for your help.
Ngā mihi
Annie
[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2]www.justice.govt.nz
-----Original Message-----
From: Ian Runciman <[3][FOI #25850 email]>
Sent: Wednesday, 13 March 2024 12:06 pm
To: May, Annie <[4][email address]>
Subject: Re: Your request regarding POL47 forms
Dear May, Annie,
I am still waiting for a blank POL47 so I know what is on there now days.
Yours sincerely,
Ian Runciman
-----Original Message-----
Kia ora Ian
I’ve now heard back from the team at this end regarding information that
might be available regarding your request about POL47 forms.
I understand it would be possible to let you know the number of closed
cases notified to the Coroner between 1 February 2020 and 31 December
2023 that had a POL47 attached.
This could be broken down further as follows:
o Region – Waikato HNZ
o Age
o Gender
o Cause of death
Can you please let me know if these figures would assist you.
Thank you for your help with this.
Ngâ mihi
Annie
[1]Description: Annie May
[5]http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2][6]www.justice.govt.nz
References
Visible links
2. [7]http://www.justice.govt.nz/
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[8][FOI #25850 email]
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[9]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
2. http://www.justice.govt.nz/
3. mailto:[FOI #25850 email]
4. mailto:[email address]
5. http://justice.govt.nz/courts/shared/jus...
6. http://www.justice.govt.nz/
7. http://www.justice.govt.nz/
8. mailto:[FOI #25850 email]
9. https://fyi.org.nz/help/officers
hide quoted sections
From: May, Annie
Kia ora Ian
Just following up on our previous correspondence regarding POL47 forms.
Can you please let me know if you have had a chance to consider the
matters raised in the email attached.
Thank you for your help.
Ngā mihi
Annie
[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2]www.justice.govt.nz
References
Visible links
2. http://www.justice.govt.nz/
From: Ian Runciman
Dear May, Annie,
Hi, still waiting on the Police response.
Yours sincerely,
Ian Runciman
From: May, Annie
Thanks Ian
Appreciate you letting me know. 😊
Ngā mihi
Annie
Annie May
Senior Advisor (Communications)
Ph: 027 291 7573
www.justice.govt.nz
-----Original Message-----
From: Ian Runciman <[FOI #25850 email]>
Sent: Wednesday, March 20, 2024 11:53 AM
To: May, Annie <[email address]>
Subject: Re: Your request regarding POL47 forms
Dear May, Annie,
Hi, still waiting on the Police response.
Yours sincerely,
Ian Runciman
-----Original Message-----
Kia ora Ian
Just following up on our previous correspondence regarding POL47 forms.
Can you please let me know if you have had a chance to consider the
matters raised in the email attached.
Thank you for your help.
Ngā mihi
Annie
[1]Description: Annie May
[1]http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2][2]www.justice.govt.nz
References
Visible links
2. [3]http://www.justice.govt.nz/
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[4][FOI #25850 email]
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. http://justice.govt.nz/courts/shared/jus...
2. http://www.justice.govt.nz/
3. http://www.justice.govt.nz/
4. mailto:[FOI #25850 email]
5. https://fyi.org.nz/help/officers
hide quoted sections
From: May, Annie
Kia ora Ian
Please find attached a response to your OIA regarding POL47 forms.
Ngā mihi
Annie
[1]Description: Annie May
http://justice.govt.nz/courts/shared/jus...
Senior
Advisor (Communications)
Ph: 027 291 7573
[2]www.justice.govt.nz
References
Visible links
2. http://www.justice.govt.nz/
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