Kia ora koutou,

 

Please find attached an acknowledgement to your LGOIMA request.

 

Ngā mihi

TeRina Turanga

LGOIMA OFFICER

 

----------------------------
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Info Mailbox
Ruapehu District Council

Ruapehu District Council  |  Private Bag 1001  |  Taumarunui 3946  |  New
Zealand
Phone: 07 895 8188  ext:    |  Fax: 07 895 3256  |  Mobile:
email: [Ruapehu District Council request email]  |  RDC website: [1]www.ruapehudc.govt.nz

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Kia ora,

 

Please find attached the response to your official information request
dated 30 October 2023.

 

Nga mihi

 

 

----------------------------
Tasha Paladin       
Governance Manager
Ruapehu District Council

Ruapehu District Council  |  Private Bag 1001  |  Taumarunui 3946  |  New
Zealand
Phone: 07 895 8188  ext:  218  |  Fax: 07 895 3256  |  Mobile:
email: [email address]  |  RDC website:
[1]www.ruapehudc.govt.nz

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-----Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc
<[FOI #24584 email]>
Sent: Monday, October 30, 2023 1:20 PM
To: Info <[Ruapehu District Council request email]>
Subject: Official Information request - Request for public excluded
information that can now be released

 

Warning: This email is from an External Sender. Do not click links or open
attachments unless you recognize the sender and know the content is safe.

 

Dear Ruapehu District Council,

 

I refer you to a recent investigation carried out by the Ombudsman into
local council meetings and workshops; more specifically pages 23 to 26
governing meetings and going into committee to discuss matters.

The report can be downloaded here -
[3]https://scanmail.trustwave.com/?c=8510&a...

 

To Summarise:

- The resolution to exclude the public must be made in the form set out in
Schedule 2A of the LGOIMA30, and must include

- the general subject of any matters to be considered while the public is
excluded

- The general subject of matters to be considered should be detailed
enough to give the public a clear sense of the matter being discussed, in
the interest of being as open as possible about the work a council is
conducting

 

It also states "It is also good practice to ensure there is a process for
re-visiting public excluded parts of meetings to determine if any of the
information heard in a public excluded part of a meeting can subsequently
be released, when the reasons for withholding the information no longer
apply."

 

I note from agendas released by council since 2020 (Resolution to Exclude
the Public for Consideration of Council Business), that Teitei Drive has
not been mentioned, nor any other broad terms relating to social housing
or CIP funding.

Confidential briefings reviewed since 2020 mostly contain "Confidential
Briefing", however the following items were disclosed as the "General
Subject of each matter to be considered".

- 23 Feb 2022 - "Social Housing Complex Seddon Street, Raetihi". Following
this, 30th March 2023 a report was released for the LTP under "Changes
from LTP" disclosing amounts to be spent on Seddon Street Social Housing
Complex

- April 2020 - "Housing Options for Ruapehu District" & "Update Report:
Housing Options for Ruapehu District",

- 20 May 2020 - "C1: Housing Options Update", "C3: Funding Agreement
between MBIE and RDC for the Worker Redeployment on Local Roading
Projects"

- 5 August 2020 - "C1: Housing Initiative"

- 26 August 2020 - "C1: Housing Initiative Update", "C2: Preliminary
Housing Information Report – Liveability and Wellbeing Study"

 

As is evident, since the adoption of the "Public and Affordable Housing
Asset and Tenancy Management Strategy" in Nov 2020, no future records for
"Exclude the Public for Consideration of Council Business" recorded any
clear reasons or summary of items for discussion have been documented,
other than stating "Confidential Briefing".

 

Please could you provide the following information

1) What is RDC's policy on re-visiting public excluded parts of meetings
and releasing the information

 

2) How many items since 2020 till today are still excluded from the public

 

3) Please provide a more accurate description of each public excluded
meeting since 2020 as to date the agenda items on your website that we
have downloaded, have been incorrectly documented or summarised.

 

4) Please advise a count of how many items (by count) since 2020 (that
were in public excluded), relate to any sort of (social, affordable
workers, rental) housing, be it funding applications, or resolutions, or
actions, or discussions relating to Teitei Drive, Ohakune.

 

5) Please provide all public excluded meeting notes, discussions, minutes,
documents, attachments, that relate to housing (as per above). You may
redact over the items that are still of confidential nature, however
please provide the entire documents so we can see a count of pages etc; to
do with any matter the public has been excluded from.

 

6) In the same case as above, please provide any public excluded items
that relate to the funding, land sale, gifting of land, resolutions, and
any other relation to Teitei Drive, Ohakune prior to 4th April 2023 as
this information was previously held due to commercial sensitivity before
signing, however with the agreements now signed, these should now be
available to the public.

 

7) Please provide any public excluded items relating to Ngāti Rangi, that
are no longer items that should be excluded; if the items are still
excluded, please provide them and redact over the information being
withheld, so we can see a count of pages and any information in those
pages that is of a general sense and can be released.

 

Yours faithfully,

 

Ohakune Ratepayers and Residents' Society Inc

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #24584 email]

 

Is [5][Ruapehu District Council request email] the wrong address for Official Information
requests to Ruapehu District Council? If so, please contact us using this
form:

[6]https://scanmail.trustwave.com/?c=8510&a...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://scanmail.trustwave.com/?c=8510&a...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

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2. https://www.ruapehudc.govt.nz/our-distri...
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4. mailto:[FOI #24584 email]
5. mailto:[Ruapehu District Council request email]
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Received with thanks.

-----------------------------
Info INFO Mailbox
Info Mailbox
Ruapehu District Council

Ruapehu District Council | Private Bag 1001 | Taumarunui 3946 | New Zealand
Phone: 07 895 8188 ext: | Fax: 07 895 3256 | Mobile:
email: [Ruapehu District Council request email]| RDC website: http://

If you are not the intended recipient of this email please notify the sender and immediately delete the email and any attachments - Thank you.
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-----Original Message-----
From: Ohakune Ratepayers and Residents' Society Inc <[FOI #24584 email]>
Sent: Tuesday, November 14, 2023 11:17 AM
To: Tasha Paladin <[email address]>
Subject: Re: 20231106 Response to Official Information request - Request for public excluded information that can now be released

Warning: This email is from an External Sender. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Tasha Paladin,

Hope all is well.

Please confirm receipt of followup questions dated 7th November

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

-----Original Message-----

Kia ora,

Please find attached the response to your official information request dated 30 October 2023.

Nga mihi

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #24584 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://scanmail.trustwave.com/?c=8510&a...

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-------------------------------------------------------------------

hide quoted sections

Kia ora,

 

Please find attached the response to your official information request
dated 7 November 2023.

 

Nga mihi

 

 

 

----------------------------
Info    INFO Mailbox   
Info Mailbox
Ruapehu District Council

Ruapehu District Council  |  Private Bag 1001  |  Taumarunui 3946  |  New
Zealand
Phone: 07 895 8188  ext:    |  Fax: 07 895 3256  |  Mobile:
email: [Ruapehu District Council request email]  |  RDC website: [1]www.ruapehudc.govt.nz

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-----Original Message-----

From: Ohakune Ratepayers and Residents' Society Inc
<[3][FOI #24584 email]>

Sent: Tuesday, November 7, 2023 10:24 AM

To: Tasha Paladin <[4][email address]>

Subject: Re: 20231106 Response to Official Information request - Request
for public excluded information that can now be released

 

Warning: This email is from an External Sender. Do not click links or open
attachments unless you recognize the sender and know the content is safe.

 

Dear Tasha Paladin,

 

Thanks for your prompt response.

 

Answer 1, noted, does council plan to adopt a policy of this nature as
suggested by the Ombudsman, and if so when?

 

Answer 2, was unanswered; I suspect because of question 1. The question
still stands, what is the count of items excluded from public. A total
count of reports tabled in the Public Excluded business of Council & a
total of Public Excluded business of Council that remain witheld from
Public (so two figures & exclude community boards and committees)

 

Answer 3, I refer you to the section 48 you have mentioned and it was the
stated quotes I put within the original question; see Section 47(3)(a)
"the general subject of each matter to be considered while the public is
excluded".

 

I refer you to the Ombudsman's recent report, page 25, last paragraph
discussing this matter, to quote "The general subject of matters to be
considered should be detailed enough to give the public a clear sense of
the matter being discussed, in the interest of being as open as possible
about the work a council is conducting"

 

As I have stated, council have used the wording "Confidential Briefing"
for a large portion of public excluded meetings, I have also pointed out
the confidential meetings that discussed housing back in 2020, however no
further meetings in 2021, 2022 or 2023.

 

I ask again that council review the public excluded meeting Schedule 2A
forms and give a summary "detailed enough to give the public a clear sense
of the matter being discussed", or in this case, what was to be discussed
in those meetings.

 

Question 4, A total count of all reports, you may exclude community boards
and committees and provide the report count based souls on "Public
Excluded business of Council"

 

Question 4a, Same as above, but only a count of ones related to Teitei
Drive, Ohakune

 

Question 5, May be restricted to Council and and committees. Please
include minutes as well as attachments; this is for proceedings that
relate to social, affordable workers, and rental housing in the Ruapehu
District since 1 jan 2020 to 7 November 2023.

 

Question 6, may be ignored, I will request this in a new OIA request with
more detailed questions.

 

Question 7, I am requesting information relating to Ngāti Rangi tabled in
the Public Excluded business of Council on any topic since 1 jan 2020

 

Yours sincerely,

 

Ohakune Ratepayers and Residents' Society Inc

 

-----Original Message-----

 

Kia ora,

 

 

 

Please find attached the response to your official information request 
dated 30 October 2023.

 

 

 

Nga mihi

 

 

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[5][FOI #24584 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://scanmail.trustwave.com/?c=8510&a...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

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2. https://www.ruapehudc.govt.nz/our-servic...
3. mailto:[FOI #24584 email]
4. mailto:[email address]
5. mailto:[FOI #24584 email]
6. https://scanmail.trustwave.com/?c=8510&a...

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