Tēnā koe Simon

I acknowledge receipt of your Official Information Act 1982 request below, received by Police on 25 February 2023.

Your reference number is IR-01-23-5743.

You can expect a response to your request on or before 24 March 2023 unless an extension is needed.

Ngā mihi
 
Julián (He/Him)
Ministerial Services Advisor
NZ Police National Headqurters Wellington

-----Original Message-----
From: Simon Hibbert <[FOI #21912 email]>
Sent: Saturday, 25 February 2023 2:40 PM
To: Ministerial Services <[email address]>
Subject: [EXTERNAL] Official Information request - Report forms lodged

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear New Zealand Police,

I would like to receive a list of all items lodged to PNHQ using the "NEW ZEALAND POLICE REPORT FORM" since 1 AUGUST last year (the POL.258 form)

Please include the "subject" and "text" fields too

Yours faithfully,

Simon Hibbert

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #21912 email]

Is [New Zealand Police request email] the wrong address for Official Information requests to New Zealand Police? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

===============================================================
WARNING
The information contained in this email message is intended for the addressee only and may contain privileged information. It may also be subject to the provisions of section 50 of the Policing Act 2008, which creates an offence to have unlawful possession of Police property. If you are not the intended recipient of this message or have received this message in error, you must not peruse, use, distribute or copy this message or any of its contents.
Also note, the views expressed in this message may not necessarily reflect those of the New Zealand Police. If you have received this message in error, please email or telephone the sender immediately

hide quoted sections

Dear Simon,

 

I refer to your Official Information Act 1982 (OIA) request of 25 February
2023, in which you ask for:

 

I would like to receive a list of all items lodged to PNHQ using the "NEW
ZEALAND POLICE REPORT FORM" since 1 AUGUST last year (the POL.258 form)

 

Please include the "subject" and "text" fields too

 

After reviewing the requirements associated with your request, we have
determined that in its current format we would have to decline it under
section 18(f) of the OIA on the basis that the information cannot be made
available without substantial collation or research.

 

In order for us to progress your current request, you would need to refine
the scope of the information you are seeking so that it could be
realistically provided.  The main problem with the current scope is the
volume of the potential source material.

 

The form (Pol.258) you are requesting is, if not the most widely used form
in New Zealand Police with thousands of these forms being generated and
distributed throughout the organisation each year.  These forms can be
distributed electronically or in in hard copy format, and no external
search function was built into these forms to enable identification of the
intended recipient without physically viewing the individual documents.
Furthermore, the term “PNHQ” in your request is ambiguous and could refer
to either the Police National Headquarters physical building situated at
180 Molesworth Street in Wellington where more than 800 Police employees
are situated, or it could refer to the Police National Headquarters
workgroup which is made up of multiple business and operational units
located in different physical locations throughout the country and has
over 6000 individual positions associated to it. 

 

If you are able to refine your criteria with regards to the information I
have provided above, we can then reassess whether or not we will be able
to comply with your OIA request.

 

Thank you

 

Dean Herd

Detective Senior Sergeant

Strategic Project Officer - National Criminal Investigations Group 
Police National Headquarters

 
M  +64 21 190 9864

E  [1][email address]

 

[2]wordmark transparent

 

[3][IMG][4][IMG][5][IMG][6][IMG]

--------------------------------------------------------------------------

 

WARNING

The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents. Also note, the views expressed in this
message may not necessarily reflect those of the New Zealand Police. If
you have received this message in error, please email or telephone the
sender immediately.

 

 

References

Visible links
1. mailto:[email address]
3. https://www.youtube.com/user/policenz
4. http://www.police.govt.nz/facebook
5. http://www.police.govt.nz/twitter
6. http://www.police.govt.nz/instagram

hide quoted sections

Tēnā koe Simon                                

Please find attached the response to your Official Information Act
request, received by New Zealand Police on 25 February 2023.

 

Please accept our apologies for the delay in providing you with this
response.

 

Ngā mihi

Dylan

 

 

Dylan

Advisor | Ministerial Services | Police National Headquarters

 

[1]wordmark transparent

 

 

===============================================================

WARNING

The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.

Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately

References

Visible links