Dear K Smith,
 
I refer to your two Official Information Act requests made to the NZDF on
26 August 2014. The team preparing a response to your requests has advised
of a need to extend the statutory due date of both  requests by 15 working
days under section 15(A)(1)(a) of the Official Information Act:
 
The request is for a large quantity of official information or
necessitates a search through a large quantity of information and meeting
the original time limit would unreasonably interfere with the operations
of the department or the Minister of the Crown or the organisation.
 
The new due date for a response to both of your requests is 10 October
2014.
 
Under section 28(3) of the OIA, you retain the right to ask that an
Ombudsman review the decision to extend the due dates of your requests.
 
Best regards,
 
Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force
 
 
 
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Dear K Smith,
 
I refer to your Official Information Act requests of 26 August regarding
the Collins range and Heretaunga Pistol Club. The team preparing the
responses to your questions has asked me to contact you and seek
clarification of both your requests.
 
In your first request you sought all correspondence to and from Mr Steve
Lamb from 1996 to 26 August 2014. To locate and process this volume of
correspondence would require substantial time and resources of NZDF. In
addition, correspondence dating from 1996 may no longer be maintained in
an easily retrievable format. Would you be able to limit the scope of this
request to a shorter time period, such as the past five years (2009-2014)?
 
In your second request you seek statistics on the use of the rifle ranges
by NZDF and HPC. The team preparing the response would like you to clarify
the meaning of ‘use’ in this request; does this refer to active firing
activities on the range, or non-firing activities as well? Clarifying this
question will help the team prepare the most relevant response.
 
Best regards,
 
Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force
 
 
The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.

Dear K Smith,

I am writing again in relation to your OIA request in in which you seek all correspondence about the HPC from the last five year. The team preparing the response would like to know if you can supply any other names/email addresses that would have been used for correspondence other than the HPC email address. This will enable the team to conduct a more precise search of their records and ensure that you receive all the relevant items in your response.

Best regards,

Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force

-----Original Message-----
From: K Smith [mailto:[OIA #1951 email]]
Sent: Thursday, 18 September 2014 4:40 p.m.
To: Ministerial Services
Subject: Re: Unclassified: Clarification of your OIA requests

Dear Ministerial Services,

Thanks for getting in touch, as the NZDF has an efficient automated email archiving system that can be searched for key phrase's and to/from certain personnel, can I please have all email correspondence backdating to its inception (appx 2006) and all other general correspondence that you are able to locate within your requested five year date range period (2009 - 2014).

In regards to use of the range - Can I please have both live firing and non firing activities

I consider live firing activities to include any type of firing including blank rounds and any activity that would require a range control officer (RCO). Non- firing activities include maintenance and training (patrolling, soldiering skills, VCP's) etc.

Yours sincerely,

K Smith

-----Original Message-----

Dear K Smith,
 
I refer to your Official Information Act requests of 26 August regarding the Collins range and Heretaunga Pistol Club. The team preparing the responses to your questions has asked me to contact you and seek clarification of both your requests.
 
In your first request you sought all correspondence to and from Mr Steve Lamb from 1996 to 26 August 2014. To locate and process this volume of correspondence would require substantial time and resources of NZDF. In addition, correspondence dating from 1996 may no longer be maintained in an easily retrievable format. Would you be able to limit the scope of this request to a shorter time period, such as the past five years (2009-2014)?
 
In your second request you seek statistics on the use of the rifle ranges by NZDF and HPC. The team preparing the response would like you to clarify the meaning of ‘use’ in this request; does this refer to active firing activities on the range, or non-firing activities as well? Clarifying this question will help the team prepare the most relevant response.
 
Best regards,
 
Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force
 
 
The information contained in this Internet Email message is intended for the addressee only and may contain privileged information, but not necessarily the official views or opinions of the New Zealand Defence Force.  If you are not the intended recipient you must not use, disclose, copy or distribute this message or the information in it.  If you have received this message in error, please Email or telephone the sender immediately.

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The information contained in this Internet Email message is intended
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hide quoted sections

Dear K Smith,
 
I refer to your OIA request of 26 August 2014, in which you sought
correspondence relating to Mr Steve Lamb and the Heretaunga Pistol Club.
Please find attached to this message the response to your request. Three
of the five enclosures are also attached; you will receive the remaining
two enclosures in two separate emails, owing to their large size.
 
Best regards,
 
Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force
 
 
 
 
 
The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.

Dear K Smith,
 
Please find attached a fourth enclosure in response to your request for
information.
 
 
Best regards,
 
Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force
 
 
 
 
 
The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.

Dear K Smith,
 
Please find attached the fifth and final enclosure in response to your
request for information.
 
 
Best regards,
 
Corporate and Ministerial Services
Office of the Chief of Defence Force
Freyberg House | New Zealand Defence Force
 
 
The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.