Good morning
 
Please see attached a response to your request of 3 May 2022:
 
Regards
 
Corporate and Ministerial Services
OCDF, Office of Chief of Defence Force
New Zealand Defence Force
[1]www.nzdf.mil.nz
 
 
 
The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
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Link: [1]File-List
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Good morning Andrew,

 

All records, communications and notes on any subject held by the NZDF are
stored across different parts of the New Zealand Defence Force in various
forms.  Email communications are stored in a central digital archive;
however, searches only using keywords with no time parameters, produce so
many results that review to identify any relevant information requires
substantial collation and research efforts.

 

With respect to complaints concerning misconduct, and particularly those
related to sexual harassment, these may be raised across numerous avenues
within the NZDF including, but not limited to, their command or
management, chaplains, social workers, anti-harassment advisors, and Human
Resources Advisors and Sexual Assault Prevention and Response Advisors.
This information is not comprehensively captured in a centralised manner.

 

Again, if you can provide more particular details then a more targeted
search may be possible. 

 

Regards

 

Corporate and Ministerial Services

OCDF, Office of Chief of Defence Force
New Zealand Defence Force

[3]www.nzdf.mil.nz

 

 

-----Original Message-----
From: Andrew Li [mailto:[FOI #19263 email]]
Sent: Friday, 27 May 2022 11:25 a.m.
To: Ministerial Services <[NZDF request email]>
Subject: Re: [UNCLASSIFIED] Re: information request - records and
communications related to misconduct by American personnel | OIA-2022-4387

 

 

Dear Commodore Woods,

 

> The nationality of an alleged offender is not readily retrievable from

> New Zealand Defence Force... data

 

How is said data held? Sharepoint? Custom database? Paper files? Is there
no facility for searching documents within said document library for
keywords?

 

Regards,

Andrew

 

-----Original Message-----

 

Good morning

 

Please see attached a response to your request of 3 May 2022:

 

Regards

 

Corporate and Ministerial Services

OCDF, Office of Chief of Defence Force

New Zealand Defence Force

[1][4]www.nzdf.mil.nz

 

 

 

The information contained in this Internet Email message is intended for 
the addressee only and may contain privileged information, but not 
necessarily the official views or opinions of the New Zealand Defence 
Force.  If you are not the intended recipient you must not use, disclose, 
copy or  distribute this message or the information in it.  If you have
received  this message in error, please Email or telephone the sender
immediately.

 

References

 

Visible links

1. [5]http://www.nzdf.mil.nz/

 

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[6][FOI #19263 email]

 

Disclaimer: This message and any reply that you make will be published on
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[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
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-------------------------------------------------------------------

 

The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.

References

Visible links
1. file:///tmp/cid:filelist.xml@01D871C0.8CEA1440
2. file:///tmp/cid:editdata.mso
3. http://www.nzdf.mil.nz
http://www.nzdf.mil.nz/
4. http://www.nzdf.mil.nz/
5. http://www.nzdf.mil.nz/
6. mailto:[FOI #19263 email]
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Good morning Andrew,

 

A search was undertaken using the terms you had provided (+"sexually
harassed" +"us marines"), this produced no information within the scope of
your request.  The 200+ results related to open source media pieces for
news feeds that NZDF personnel subscribe to.

 

Regards

 

Corporate and Ministerial Services

OCDF, Office of Chief of Defence Force
New Zealand Defence Force

[3]www.nzdf.mil.nz

 

 

   

 

-----Original Message-----
From: Andrew Li [mailto:[FOI #19263 email]]
Sent: Monday, 30 May 2022 4:21 p.m.
To: Ministerial Services <[NZDF request email]>
Subject: RE: [UNCLASSIFIED] Re: information request - records and
communications related to misconduct by American personnel | OIA-2022-4387

 

Dear Commodore Woods,

 

It is unfortunate to learn that there is no centralized tracking of sexual
assault/sexual harassment events that can be queried in reference to this.

 

I appreciate the issue in regards the general email archive, and can
imagine that a large portion of the emails that would be returned for a
query like "sexually harassed"

would be policy documents being circulated, discussions of ongoing
trainings/meetings, etc.

 

Talking to my colleagues about this- does the email archive in question
allow for boolean operators on searches- i.e.

+"sexually harassed" +"us marines"

and, if there are particular policy documents, frequently circulated
guidelines, etc that happen to be returned repeatedly when such a search
is made but which are not relevant:

+"sexually harassed" +"us marines" -"a common phrase in spuriously
returned document that is unlikely to appear elsewhere"

?

 

Thanks,

Andrew

 

-----Original Message-----

 

Link: [1]File-List

Link: [2]Edit-Time-Data

 

Good morning Andrew,

 

 

 

All records, communications and notes on any subject held by the NZDF are 
stored across different parts of the New Zealand Defence Force in various 
forms.  Email communications are stored in a central digital archive; 
however, searches only using keywords with no time parameters, produce so 
many results that review to identify any relevant information requires 
substantial collation and research efforts.

 

 

 

With respect to complaints concerning misconduct, and particularly those 
related to sexual harassment, these may be raised across numerous avenues 
within the NZDF including, but not limited to, their command or 
management, chaplains, social workers, anti-harassment advisors, and
Human  Resources Advisors and Sexual Assault Prevention and Response
Advisors.

This information is not comprehensively captured in a centralised manner.

 

 

 

Again, if you can provide more particular details then a more targeted 
search may be possible. 

 

 

 

Regards

 

 

 

Corporate and Ministerial Services

 

OCDF, Office of Chief of Defence Force

New Zealand Defence Force

 

[3][4]www.nzdf.mil.nz

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[5][FOI #19263 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.

References

Visible links
1. file:///tmp/cid:filelist.xml@01D875AD.E789F640
2. file:///tmp/cid:editdata.mso
3. http://www.nzdf.mil.nz
http://www.nzdf.mil.nz/
4. http://www.nzdf.mil.nz/
5. mailto:[FOI #19263 email]
6. https://fyi.org.nz/help/officers

hide quoted sections

Link: [1]File-List
Link: [2]Edit-Time-Data

Good morning Andrew,

 

Yes, the emails are delivered to subscribing NZDF personnel. The only way
to exclude such emails is to carry out a manual search of the results as a
further digital search of the results is not possible given the file type
of the archive.  This is the reason why your request has been refused in
accordance with section 18(f) of the OIA.

 

Regards

 

Corporate and Ministerial Services

OCDF, Office of Chief of Defence Force
New Zealand Defence Force

[3]www.nzdf.mil.nz

 

 

 

-----Original Message-----
From: Andrew Li [mailto:[FYI request #19263 email]]
Sent: Friday, 10 June 2022 9:23 a.m.
To: Ministerial Services <[NZDF request email]>
Subject: RE: [UNCLASSIFIED] Re: information request - records and
communications related to misconduct by American personnel | OIA-2022-4387

 

 

Thanks folks, appreciate your effort.

 

You mention that "The 200+ results related to open source media pieces for
news feeds that NZDF personnel subscribe to."

 

I don't want to suggest that you should go through the effort of excluding
such yourselves, but I would assume you can answer questions regarding:

1) Are these emails delivered to NZDF personnel, as part of subscriptions
to a service the NZDF subscribes to? If so, how would one exclude such
emails?

2) Are these emails delivered to NZDF personnel, as part of subscriptions
to a variety of news sites individually (NZ Herald, Stuff, etc)?

2) a) If so, how would one exclude such emails on a per-domain basis (i.e.
"-from:stuff.co.nz AND -from:nzherald.co.nz" ) and what is the maximum
query length for such queries?

2) b) If so, how would one include only emails received from domains
belonging to the NZDF?

 

Yours sincerely,

Andrew Li

 

-----Original Message-----

 

Link: [1]File-List

Link: [2]Edit-Time-Data

 

Good morning Andrew,

 

 

 

A search was undertaken using the terms you had provided (+"sexually 
harassed" +"us marines"), this produced no information within the scope
of  your request.  The 200+ results related to open source media pieces
for  news feeds that NZDF personnel subscribe to.

 

 

 

Regards

 

 

 

Corporate and Ministerial Services

 

OCDF, Office of Chief of Defence Force

New Zealand Defence Force

 

[3][4]www.nzdf.mil.nz

 

 

 

 

 

   

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[5][FYI request #19263 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

The information contained in this Internet Email message is intended for
the addressee only and may contain privileged information, but not
necessarily the official views or opinions of the New Zealand Defence
Force.  If you are not the intended recipient you must not use, disclose,
copy or
distribute this message or the information in it.  If you have received
this message in error, please Email or telephone the sender immediately.

References

Visible links
1. file:///tmp/cid:filelist.xml@01D87CB0.656B78A0
2. file:///tmp/cid:editdata.mso
3. http://www.nzdf.mil.nz
http://www.nzdf.mil.nz/
4. http://www.nzdf.mil.nz/
5. mailto:[FYI request #19263 email]
6. https://fyi.org.nz/help/officers

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