Procurement Process for Rubbish and Recycling
Greg Driver made this Official Information request to Hutt City Council
The request was partially successful.
From: Greg Driver
Dear Hutt City Council,
Q.1: Please advise how much the HCC has spent between 1 July 2019 and 7 September 2021 on consultants and contractors associated with researching, advising, reporting, monitoring, tender management, contract management and any other services related to the waste and recycling review, tender process and implementation of the new system. Please provide the name of each consultant and contractor, a description of their role and total amount paid to date to each of them. This excludes costs paid to the main contractor, Waste Management.
Q.2: Please advise how much has been paid to Morrison Low Consultants between 1 July 2019 and 7 September 2021 for any and all consultancy provided to HCC.
Q.3: Of the amount paid in Q2, please advise how much has been associated with supporting HCC's tender and procurement process for the new Rubbish and Recycling service. Please advise the original amount approved by HCC in late 2019 for this work.
Q.4: Please advise if the officers charged with running the tender process for this consultancy originally approved Tonkin & Taylor and on what date. Please advise Tonkin & Taylor's proposed fee and Morrison Lowe's. Please advise whether the decision was made to overturn the officers' original decision to appoint Tonkin & Taylor and, if so, the reasons why this occurred and on what date this occurred.
Q.5: Prior to the awarding of the tender to Morrison Low, for how many months was Morrison engaged with Council in making recommendations about what the council should do about rubbish and recycling?
Q.6: Please supply all Council emails or other communications between 1 July 2019 and 31 December 2019 relating to the awarding of waste & recycling consultancy tender to Morrison Lowe. Please include all communications between the Council officer committee charged with making the decision about awarding the consultancy tender, or anyone who has at any time served as a committee member, and the Council CEO or other council officers. Please include all communications between senior council managers, any or all of the committee members, and between one or more of the committee members and the CEO, and include communications where other staff members not on the tender committee were copied into the communications from the CEO or from one of more of the committee members.
Q.7: Please advise how much has been spent in relation to waste and recycling on the items below between 1 July 2019 and 7 September 2021. Please break the costs out by category as follows:
- advertising consultancy and communications design & implementation
- print advertising and promotion in newspapers for both consultation and implementation/roll out
- advertising and promotion online for both consultation and implementation/roll out
- billboard rentals (e.g., the one on state highway 2, just north of the Petone esplanade overbridge)
- the cost of hard copy inserts in rates demands
- production and distribution of letterbox drop pamphlets and flyers
- production and distribution of newspaper inserts, pamphlets and flyers
- subcontracting call centre work to agencies outside Hutt City Council
Q.8: Please advise how much has council spent since 1 April 2019 on purchasing new waste and recycling bins and how many bins of each bin size have been purchased.
Yours faithfully,
Greg Driver
From: Information Management Team
Hutt City Council
Tēnā koe Greg Driver,
REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST
I am writing to acknowledge receipt of your official information request
dated 8 September 2021 for information regarding procurement process for
rubbish and recycling.
We received your request on 8 September 2021. We will endeavour to respond
to your request as soon as possible and in any event no later than 20
working days after the day your request was received. If we are unable to
respond to your request by then, we will notify you of an extension of
that timeframe.
If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.
Nāku noa, nā
Hutt City Council
-----Original Message-----
From: "Greg Driver" <[FOI #16667 email]>
Sent: Wednesday, 8 September 2021 10:49 AM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Procurement Process for Rubbish
and Recycling
Dear Hutt City Council,
Q.1: Please advise how much the HCC has spent between 1 July 2019 and 7
September 2021 on consultants and contractors associated with researching,
advising, reporting, monitoring, tender management, contract management
and any other services related to the waste and recycling review, tender
process and implementation of the new system. Please provide the name of
each consultant and contractor, a description of their role and total
amount paid to date to each of them. This excludes costs paid to the main
contractor, Waste Management.
Q.2: Please advise how much has been paid to Morrison Low Consultants
between 1 July 2019 and 7 September 2021 for any and all consultancy
provided to HCC.
Q.3: Of the amount paid in Q2, please advise how much has been associated
with supporting HCC's tender and procurement process for the new Rubbish
and Recycling service. Please advise the original amount approved by HCC
in late 2019 for this work.
Q.4: Please advise if the officers charged with running the tender process
for this consultancy originally approved Tonkin & Taylor and on what date.
Please advise Tonkin & Taylor's proposed fee and Morrison Lowe's. Please
advise whether the decision was made to overturn the officers' original
decision to appoint Tonkin & Taylor and, if so, the reasons why this
occurred and on what date this occurred.
Q.5: Prior to the awarding of the tender to Morrison Low, for how many
months was Morrison engaged with Council in making recommendations about
what the council should do about rubbish and recycling?
Q.6: Please supply all Council emails or other communications between 1
July 2019 and 31 December 2019 relating to the awarding of waste &
recycling consultancy tender to Morrison Lowe. Please include all
communications between the Council officer committee charged with making
the decision about awarding the consultancy tender, or anyone who has at
any time served as a committee member, and the Council CEO or other
council officers. Please include all communications between senior council
managers, any or all of the committee members, and between one or more of
the committee members and the CEO, and include communications where other
staff members not on the tender committee were copied into the
communications from the CEO or from one of more of the committee members.
Q.7: Please advise how much has been spent in relation to waste and
recycling on the items below between 1 July 2019 and 7 September 2021.
Please break the costs out by category as follows:
- advertising consultancy and communications design & implementation
- print advertising and promotion in newspapers for both consultation and
implementation/roll out
- advertising and promotion online for both consultation and
implementation/roll out
- billboard rentals (e.g., the one on state highway 2, just north of the
Petone esplanade overbridge)
- the cost of hard copy inserts in rates demands
- production and distribution of letterbox drop pamphlets and flyers
- production and distribution of newspaper inserts, pamphlets and flyers
- subcontracting call centre work to agencies outside Hutt City Council
Q.8: Please advise how much has council spent since 1 April 2019 on
purchasing new waste and recycling bins and how many bins of each bin size
have been purchased.
Yours faithfully,
Greg Driver
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This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FOI #16667 email]
Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
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From: Information Management Team
Hutt City Council
Response Letter to Official Information Request Greg Driver.pdf
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Re Combined scores Evaluating Kerbside Procurement1.pdf
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scoring the procurement suppliers.pdf
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FW Indicative proposal for waste services procurement.pdf
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Procurement Process.pdf
78K
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Tēnā koe Greg Driver,
We refer to your information request dated 8 September 2021.
Please find attached your response letter, along with accompanying
attachments. We apologise for the delay in getting this information to
you.
Nāku noa, nā
Kate Ostapowicz
Senior Advisor, Official Information
Hutt City Council, 30 Laings Road, Private Bag 31912, Lower Hutt 5040, New
Zealand
M 027 265 5849 W [1]www.huttcity.govt.nz
From: Information Management Team
Sent: Wednesday, 8 September 2021 11:51 AM
To: [FOI #16667 email]
Subject: RE: Official Information request - Procurement Process for
Rubbish and Recycling [#633AFL]
Tēnā koe Greg Driver,
REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST
I am writing to acknowledge receipt of your official information request
dated 8 September 2021 for information regarding procurement process for
rubbish and recycling.
We received your request on 8 September 2021. We will endeavour to respond
to your request as soon as possible and in any event no later than 20
working days after the day your request was received. If we are unable to
respond to your request by then, we will notify you of an extension of
that timeframe.
If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.
Nāku noa, nā
Hutt City Council
-----Original Message-----
From: "Greg Driver" <[FOI #16667 email]>
Sent: Wednesday, 8 September 2021 10:49 AM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Procurement Process for Rubbish
and Recycling
Dear Hutt City Council,
Q.1: Please advise how much the HCC has spent between 1 July 2019 and 7
September 2021 on consultants and contractors associated with researching,
advising, reporting, monitoring, tender management, contract management
and any other services related to the waste and recycling review, tender
process and implementation of the new system. Please provide the name of
each consultant and contractor, a description of their role and total
amount paid to date to each of them. This excludes costs paid to the main
contractor, Waste Management.
Q.2: Please advise how much has been paid to Morrison Low Consultants
between 1 July 2019 and 7 September 2021 for any and all consultancy
provided to HCC.
Q.3: Of the amount paid in Q2, please advise how much has been associated
with supporting HCC's tender and procurement process for the new Rubbish
and Recycling service. Please advise the original amount approved by HCC
in late 2019 for this work.
Q.4: Please advise if the officers charged with running the tender process
for this consultancy originally approved Tonkin & Taylor and on what date.
Please advise Tonkin & Taylor's proposed fee and Morrison Lowe's. Please
advise whether the decision was made to overturn the officers' original
decision to appoint Tonkin & Taylor and, if so, the reasons why this
occurred and on what date this occurred.
Q.5: Prior to the awarding of the tender to Morrison Low, for how many
months was Morrison engaged with Council in making recommendations about
what the council should do about rubbish and recycling?
Q.6: Please supply all Council emails or other communications between 1
July 2019 and 31 December 2019 relating to the awarding of waste &
recycling consultancy tender to Morrison Lowe. Please include all
communications between the Council officer committee charged with making
the decision about awarding the consultancy tender, or anyone who has at
any time served as a committee member, and the Council CEO or other
council officers. Please include all communications between senior council
managers, any or all of the committee members, and between one or more of
the committee members and the CEO, and include communications where other
staff members not on the tender committee were copied into the
communications from the CEO or from one of more of the committee members.
Q.7: Please advise how much has been spent in relation to waste and
recycling on the items below between 1 July 2019 and 7 September 2021.
Please break the costs out by category as follows:
- advertising consultancy and communications design & implementation
- print advertising and promotion in newspapers for both consultation and
implementation/roll out
- advertising and promotion online for both consultation and
implementation/roll out
- billboard rentals (e.g., the one on state highway 2, just north of the
Petone esplanade overbridge)
- the cost of hard copy inserts in rates demands
- production and distribution of letterbox drop pamphlets and flyers
- production and distribution of newspaper inserts, pamphlets and flyers
- subcontracting call centre work to agencies outside Hutt City Council
Q.8: Please advise how much has council spent since 1 April 2019 on
purchasing new waste and recycling bins and how many bins of each bin size
have been purchased.
Yours faithfully,
Greg Driver
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FOI #16667 email]
Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
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