Procurement Plan for Rubbish and Recycling Tender

Michael Ellis made this Official Information request to Hutt City Council

The request was successful.

From: Michael Ellis

Dear Hutt City Council,

I request a copy of the Procurement Plan for the tender of the kerbside rubbish and recycling collection services commencing 1 July 2021. For clarity, this includes all appendices, attachments, cover sheets and other components of the overall plan.

I also request the results of any peer review or other assurance on the Procurement Plan documentation before approval.

Yours faithfully,

Michael Ellis

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From: Information Management Team
Hutt City Council

Tēnā koe Michael Ellis,

We refer to your information request dated 25 July 2021.

The document you refer to has been published online, see page 403 in the link below.

To answer your question on peer review or other assurance, there is information in the information in the link regarding this. The document was produced by Morrison Low, the consultants engaged to advise Council on the procurement for the kerbside collection service. It was reviewed and approved by the senior manager in charge of the work.

Nāku noa, nā
Hutt City Council

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From: Information Management Team
Hutt City Council

Attachment Procurement support contract with Morrison Low signed 10 12 2019.pdf
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Attachment Evaluation of Procurement Strategies.pdf
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Attachment Indicative proposal for waste services procurement.pdf
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Tçnâ koe Michael Ellis,

We refer to your information request dated 25 July 2021.

We would like to provide you with further background information related to your request. Please see this below.

Procurement for supplier to carry out waste review:

As provided in our previous response, the plan for this procurement is included in (page 111).
The document includes the justification for the procurement, the scope of services, information on market engagement, and anticipated costs. The RFP is included on page 131, and the signed contract for services is included on page 150.

Note that this plan relates to the review of waste management for three areas: kerbside collection, the operation of the resource recovery centre at Silverstream, and domestic hazardous waste.

The contract cost was for $75,000, albeit actual total costs amounted to $95,257, as a result of additional work and the provision of advice that arose during the contract term.

Procurement for waste services tender support following the waste review:

There was no procurement plan developed for procuring a service provider to support the waste service tender process. However, cost estimates were sought from three parties, two of which, Tonkin & Taylor and Morrison Low came back with a proposal. The third party, GHD, declined to provide a proposal.

Morrison Low was selected as the preferred supplier (see attached email from Wed 6/11/2019 1:03 PM, entitled “Evaluation of Procurement Strategies”. Their proposal is attached also (see attached email from Tue 29/10/2019 3:02 PM, entitled “Indicative proposal for waste services procurement”).

The signed contract for services with Morrison Low is attached (“Procurement support contract with ML – signed 10-12-2019).

The contract was for $97,000, albeit actual total costs amounted to $258,751, as a result of the following:
• Additional work in relation to the extension of the then existing kerbside contract
• additional modelling in relation to service options such as the opt-in green waste service
• additional modelling on the cost of Council purchasing bins vs suppliers owning the bins
• additional advice and financial modelling regarding the then flagged waste levy increases, and possible Emissions Trading Scheme cost increases
• carrying out additional work for which there was lack of resourcing internally at Hutt City Council, in relation to the procurement, including the negotiation of the contract with the preferred supplier
• additional advice regarding questions arising during the consultation with the public on the options, including regarding illegal dumping and its relationship (if any) to a particular service methodology

Nâku noa, nâ
Hutt City Council

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