13 October 2021
Greg Driver
[FYI request #16667 email]
Tēnā koe Greg Driver,
Request for Information – Local Government Official Information and Meetings Act
1987
We refer to your official information request dated 8 September 2021 for information regarding
the procurement process for rubbish and recycling.
We have published a document to our website as we received a similar request, and we have
a policy to proactively release LGOIMA responses. This answers the questions in your
request other than those noted below.
http:/ iportal.huttcity.govt.nz/Record/ReadOnly?Query=containerex:[uri:5414860]&Tab=31&Uri
=6023662&Page=0
Please see our response to these questions below:
6. Please supply all Council emails or other communications between 1 July 2019 and 31
December 2019 relating to the awarding of waste & recycling consultancy tender to
Morrison Low.
Response: Please find attached emails in scope of this request. Please note some
information has been withheld under section 7(2)(f)(i) of the LGOIMA to maintain the
effective conduct of public affairs through the free and frank expression of opinions.
7. Please advise how much has been spent in relation to waste and recycling on the
items below between 1 July 2019 and 7 September 2021. Please break the costs out
by category as follows:
- advertising consultancy and communications design & implementation
- print advertising and promotion in newspapers for both consultation and
implementation/roll out
- advertising and promotion online for both consultation and implementation/roll out
- bil board rentals (e.g., the one on state highway 2, just north of the Petone esplanade
overbridge)
- the cost of hard copy inserts in rates demands
- production and distribution of letterbox drop pamphlets and flyers
- production and distribution of newspaper inserts, pamphlets and flyers
- subcontracting call centre work to agencies outside Hutt City Council
Response: Updates to Council on rubbish and recycling can be found on our website
here. Forecast costs to implement the new rubbish and recycling service were also
noted on page 209 (Appendix 4) of a paper to the Policy, Finance and Strategy
Commit ee meeting of 23 February 2021. This can be view
ed here. In addition to the costs noted in the document on the following link
http:/ iportal.huttcity.govt.nz/Record/ReadOnly?Query=containerex:%5buri:5414860%5
d&Tab=31&Uri=6023662&Page=0
HCC incurred $1,015,974 to date in relation to the implementation of the new service,
across both 2020/21 and 2021/22 (up to 7 September 2021). This relates to costs such
as external advice regarding the development of new business processes and
systems, advertising consultancy (eg too good to waste), communications, print
advertising, letter box drops, and contractor costs such as temporary staff in the
contact centre and solid waste team.
We do not hold a detailed breakdown against the categories you have requested, and
this is not possible to col ate without taking significant time. Hence, your request to
provide this information against the categories you have listed is declined, under
sections 17(g) and 17(f) of the LGOIMA.
8. Please advise how much has council spent since 1 April 2019 on purchasing new
waste and recycling bins and how many bins of each bin size have been purchased.
Response: The total amount expended on bins was $5.144m (ex GST).
The following bin sizes were purchased, across all three waste stream services:
80 l
5,900
120 l
39,500
240 l
44,650
Crates
43,000
You have the right to seek an investigation and review by the Ombudsman of this decision.
Information about how to make a complaint is available at
www.ombudsman.parliament.nz or
freephone 0800 802 602.
Please note that this letter (with your personal details removed) may be published on the
Council’s website.
Nāku noa, nā
Information Services
