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Advice provided on the BDMRR changes

Terry Thomas made this Official Information request to New Zealand Police

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From: Terry Thomas

Dear New Zealand Police,

Hello I would like all advice provided to the Ministry of Internal Affairs or any other ministry, agency or minister on the impact proposed changes to the Births Deaths Marriages and Relationships Registrations Act regarding self identification on birth certificates, and their impact on police operations, particularly in relation to custody issues.

I'd like advice similarly provided regarding any impact on police intelligence files and criminal records, and your ability to carry out background checks on people who might amend their birth certificates under the proposed changes.

Yours faithfully,

Terry Thomas

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From: Ministerial Services
New Zealand Police

Tēnā koe Terry

I acknowledge receipt of your Official Information Act (OIA) request below, received by New Zealand Police on 30 June 2021.

Your request is being actioned pursuant to the OIA.
You can expect a response to your request on or before 28 July 2021.

Kind regards, Michelle
Ministerial Services PNHQ

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From: Terry Thomas

Dear Ministerial Services,

Hello Michelle

Can I ease amend this to include any internal advice on the issue, ie advice provided within NZ Police but not necessarily released to other agencies etc.

Thanks

Yours sincerely,

Terry Thomas

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From: Ministerial Services
New Zealand Police

Hi Terry

I have passed this onto the workgroup assigned to respond to your request.

Thank you, Michelle

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From: Ministerial Services
New Zealand Police

Kia ora Terry

Thank you for your request dated 30 June 2021, noting the request for additional information on 1 July 2021, seeking information under the Official Information Act 1982.

You asked for:
"…all advice provided to the Ministry of Internal Affairs or any other ministry, agency or minister on the impact proposed changes to the Births Deaths Marriages and Relationships Registrations Act regarding self identification on birth certificates, and their impact on police operations, particularly in relation to custody issues.

I'd like advice similarly provided regarding any impact on police intelligence files and criminal records, and your ability to carry out background checks on people who might amend their birth certificates under the proposed changes."

You amended your request on 1 July and asked:
"Can I ease amend this to include any internal advice on the issue, ie advice provided within NZ Police but not necessarily released to other agencies etc."

Police need some further information as to the scope of your request to be able to respond.

Could you please clarify the following:
• The timeframe of your request: i.e which dates are you meaning for the external and internal advice listed in your request to fall between?

• The scope of your request to include any internal advice on the issue. Can you clarify whether the issue referred to is:
o The impact proposed changes to the Births Deaths Marriages and Relationships Registrations Act regarding self identification on birth certificates, and their impact on police operations, particularly in relation to custody issues.
Or/and
o advice similarly provided regarding any impact on police intelligence files and criminal records, and your ability to carry out background checks on people who might amend their birth certificates under the proposed changes.

Kind regards,

Sophie
Ministerial Services PNHQ

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From: Terry Thomas

Dear Ministerial Services,

Hi Sophie

I hope this clarifies and assists you.

What I am looking for is assessments made by NZ Police of how the self identification aspects of the bill might impact your operations, including:

how it might affect and/or change your procedures around treatment of prisoners and/or allocation of staff in terms of housing, personal searches, and prisoner transfer;

Also assessments of how it might affect your recording of offenders and/or searches of criminal records, and any flow on effects such as issuing of suspect descriptions and arrest reports to the public. I'm particularly interested in any assessments of whether a person changing their sex identifier will affect NZ Police's ability to see their complete record for things such as employment and safeguarding checks.

The law was proposed in 2020 so since 1 Jan 2020 should be reasonable. It would be helpful if you could indicate if there are many documents

Yours sincerely,

Terry Thomas

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From: Ministerial Services
New Zealand Police

Thank you Terry, that has helped immensely. Because we have clarified and refined the request with you, the due date has been reset to 9 August 2021. Work is underway on your request, and we will provide a response to you as soon as practicable.

Kind regards,

Sophie
Police National Headquarters Wellington

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