Extract of data from OIA Tracking System

Shane Gibson made this Official Information request to Ministry of Social Development

Currently waiting for a response from Ministry of Social Development, they must respond promptly and normally no later than (details and exceptions).

From: Shane Gibson

Dear Ministry of Social Development,

Please provide an extract of data from the system you currently use to track information requests submitted under the Official Information Act 1982.

The extract should be in a machine readable form. This means either via a publicly accessible API or file in csv or JSON format.

The extract should have the following details in a single row for each request that was submitted:

- The title of the request.

- The date your organisation received the request

- The date of the final response from your organisation to that request, or the date you closed the request

To reduce the effort required by your organisation I am requesting records for the date range that the data is available in your OIA tracking system. For example if your OIA tracking system only holds two years of records then I am requesting data for those two years.Yours faithfully,

Shane Gibson

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Mark Hanna left an annotation ()

MSD has a common practice of sending requesters a notice of their decision without also releasing the requested information at the same time, instead choosing to send it later. Other agencies may do this at times, but I don't know if any others do it as often as MSD. Here is a link to six months of their OIA data I analysed in 2018 which shows this behavious: https://features.honestuniverse.com/oia-...

It may be worth clarifying with them which response you are after. From the wording of your request, I assume this would be the date on which information is released to the requester, for requests that are granted?

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Shane Gibson left an annotation ()

Thanks for the info Mark and interesting analysis on your site.

I am doing some market research about the types of OIA requests an agency receives, rather than looking to analyse the different agencies OIA response times.

But you have raised a good point in your article that I may only get 1/3 of the requests MSD actually receive, if they put requests through a different monitoring/management system.

Not sure where I could get an authoritative number of requests from in that scenario.

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From: OIA_Requests (MSD)
Ministry of Social Development

Tēnā koe Shane Gibson


Thank you for your email received 13 July 2020, under the Official
Information Act 1982. Your request has been forwarded to the appropriate
officials at National Office to respond. You can expect a decision as soon
as reasonably practicable, and in any case not later than 20 working days
after the day on which the request was received.


Nā mātou noa, nā


Official and Parliamentary Information team   |  Ministerial and
Executive Services

Ministry of Social Development


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Mark Hanna left an annotation ()

I'll be interested to see the results you get. Have you considered including Police in your project? Their OIA numbers reported to the SSC jumped hugely (from 7.5k over 6 months to 21k over 6 months) when they overhauled their OIA recording system in 2018. I've heard that this was because they joined up their system that handles speed camera tickets and incident reports for insurance to their OIA system, but haven't yet seen anything to fully verify that.


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Shane Gibson left an annotation ()

I can only do 6 requests a day through FYI ;-) so just finished the last batch for the core agencies I believe will have OIA tracking systems.

Time will tell if that assumption bears out to be true or not.

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Things to do with this request

Ministry of Social Development only: