Documentation of Bank Account Details for Suppliers
Glen Barnes made this Official Information request to Department of Internal Affairs
Response to this request is long overdue. By law Department of Internal Affairs should have responded by now (details and exceptions). The requester can complain to the Ombudsman.
From: Glen Barnes
Dear Department of Internal Affairs,
Your "FIN110 Supplier Maintenance" form states that one of the following is required for proof of bank account:
"Any of the following:
- A pre-printed deposit slip which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name.
- A bank statement which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name.
- A letter from the bank which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name. This must be signed and stamped by the bank.
- An internet printout which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name and the web address along the top or bottom of the page. This does not need to be signed and stamped by the bank unless all of the above is not provided on the printout.
- ATM printout must show the bank logo and the full bank account number (bank, branch, account number and suffix) and the account holder's full name.
- Hand-written bank account evidence as long as it includes the full bank account number (bank, branch, account number and suffix) and the account holder's name. This must be signed and stamped by the bank."
1. Can you please supply any policy documents regarding these requirements and advice given by your auditors.
2. Can you please let me know why services such as TransferWise Borderless accounts which use the BNZ as a clearing bank are not acceptable to receive money?
3. If TransferWise accounts are in fact acceptable can you tell me why your purchasing refuse to accept internet printouts of TransferWise bank statements or a letter from TransferWise stating that the account has been issued to the suppliers company.
Yours faithfully,
Glen Barnes
From: OIA
Department of Internal Affairs
Tçnâ koe Glen,
Thank you for your OIA request to the Department of Internal Affairs (included with this email)
The Department will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 12 May 2019
Please note that in cases where the Department’s response provides information that is identified to be of general public interest, the response may also be published on the Department of Internal Affairs website. If the Department publishes its response to your OIA request, all personal information, including your name and contact details, will be removed.
COVID-19
To help stop the spread of COVID-19, most of our staff are working from home. This means it may take us a little longer to process your Official Information Act request. In some cases we may need to extend the timeframe for response and will let you know if this applies to your request.
Read more information and updates from the Ombudsman about Official Information Act processing.
Ngâ mihi
Michelle Reed | Lead Advisor – Official Correspondence
Te Urungi - Organisational Strategy and Performance
Te Tari Taiwhenua - The Department of Internal Affairs
45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | www.dia.govt.nz
-----Original Message-----
From: Glen Barnes <[FYI request #12598 email]>
Sent: Thursday, 9 April 2020 2:16 PM
To: OIA <[email address]>
Subject: Official Information request - Documentation of Bank Account Details for Suppliers
Dear Department of Internal Affairs,
Your "FIN110 Supplier Maintenance" form states that one of the following is required for proof of bank account:
"Any of the following:
- A pre-printed deposit slip which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name.
- A bank statement which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name.
- A letter from the bank which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name. This must be signed and stamped by the bank.
- An internet printout which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name and the web address along the top or bottom of the page. This does not need to be signed and stamped by the bank unless all of the above is not provided on the printout.
- ATM printout must show the bank logo and the full bank account number (bank, branch, account number and suffix) and the account holder's full name.
- Hand-written bank account evidence as long as it includes the full bank account number (bank, branch, account number and suffix) and the account holder's name. This must be signed and stamped by the bank."
1. Can you please supply any policy documents regarding these requirements and advice given by your auditors.
2. Can you please let me know why services such as TransferWise Borderless accounts which use the BNZ as a clearing bank are not acceptable to receive money?
3. If TransferWise accounts are in fact acceptable can you tell me why your purchasing refuse to accept internet printouts of TransferWise bank statements or a letter from TransferWise stating that the account has been issued to the suppliers company.
Yours faithfully,
Glen Barnes
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This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FYI request #12598 email]
Is [DIA request email] the wrong address for Official Information requests to Department of Internal Affairs? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
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From: OIA
Department of Internal Affairs
Tçnâ koe Glen,
Please refer to the attached correspondence, which provides the Department’s decision on your OIA request.
Ngâ mihi,
Michelle Reed | Lead Advisor – Official Correspondence
Te Urungi - Organisational Strategy and Performance
Te Tari Taiwhenua - The Department of Internal Affairs
45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | www.dia.govt.nz
-----Original Message-----
From: OIA <[email address]>
Sent: Thursday, 9 April 2020 4:19 PM
To: Glen Barnes <[FYI request #12598 email]>
Subject: Your Official Information Act request OIA1920-0711
Tçnâ koe Glen,
Thank you for your OIA request to the Department of Internal Affairs (included with this email)
The Department will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 12 May 2019
Please note that in cases where the Department’s response provides information that is identified to be of general public interest, the response may also be published on the Department of Internal Affairs website. If the Department publishes its response to your OIA request, all personal information, including your name and contact details, will be removed.
COVID-19
To help stop the spread of COVID-19, most of our staff are working from home. This means it may take us a little longer to process your Official Information Act request. In some cases we may need to extend the timeframe for response and will let you know if this applies to your request.
Read more information and updates from the Ombudsman about Official Information Act processing.
Ngâ mihi
Michelle Reed | Lead Advisor – Official Correspondence Te Urungi - Organisational Strategy and Performance Te Tari Taiwhenua - The Department of Internal Affairs
45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | www.dia.govt.nz
-----Original Message-----
From: Glen Barnes <[FYI request #12598 email]>
Sent: Thursday, 9 April 2020 2:16 PM
To: OIA <[email address]>
Subject: Official Information request - Documentation of Bank Account Details for Suppliers
Dear Department of Internal Affairs,
Your "FIN110 Supplier Maintenance" form states that one of the following is required for proof of bank account:
"Any of the following:
- A pre-printed deposit slip which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name.
- A bank statement which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name.
- A letter from the bank which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name. This must be signed and stamped by the bank.
- An internet printout which includes the full bank account number (bank, branch, account number and suffix) and the account holder's name and the web address along the top or bottom of the page. This does not need to be signed and stamped by the bank unless all of the above is not provided on the printout.
- ATM printout must show the bank logo and the full bank account number (bank, branch, account number and suffix) and the account holder's full name.
- Hand-written bank account evidence as long as it includes the full bank account number (bank, branch, account number and suffix) and the account holder's name. This must be signed and stamped by the bank."
1. Can you please supply any policy documents regarding these requirements and advice given by your auditors.
2. Can you please let me know why services such as TransferWise Borderless accounts which use the BNZ as a clearing bank are not acceptable to receive money?
3. If TransferWise accounts are in fact acceptable can you tell me why your purchasing refuse to accept internet printouts of TransferWise bank statements or a letter from TransferWise stating that the account has been issued to the suppliers company.
Yours faithfully,
Glen Barnes
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[FYI request #12598 email]
Is [DIA request email] the wrong address for Official Information requests to Department of Internal Affairs? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
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hide quoted sections
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