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Records for Council meeting 14 June 2014

Karen Anderson made this Official Information request to Dunedin City Council

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From: Karen Anderson

Dear Dunedin City Council,
My preference is to receive the requested information via the fyi.org.nz platform.
--Background to request:
On 27 May 2019 an individual requested the Council records showing the 2004 Dog Control Policy and Bylaw were properly reviewed. (See https://fyi.org.nz/request/10392-dog-con....)
Your response stated the review commenced on 14 June 2014. You did not provide a copy of the Council documents from that date as requested, merely an extract from the minutes of sub-committee meeting held on 13 October 2015 with the date 14 June 2014 highlighted,
In letter dated 16 October 2019 the Chief Executive stated that on 14 June 2014 Council “made resolutions in terms of the statutory requirements of section 155 of the Act and resolved to commence the process of making a new bylaw and associated Dog Control Policy”.
It has not been possible to find any record of that meeting, or even a reference to the occurrence of that meeting in any publicly available records. It has also not been possible to find Council resolutions dealing with the s155 statutory requirements or to commence making a new Policy and Bylaw around that date. That includes searching meeting records back to 2010 which are the earliest records that can be publicly accessed on-line.
Accordingly I have been requested to ask you to provide the full agenda and relevant reports, documents or attachments, and the full confirmed minutes for the Council meeting on 14 June 2014. It would be helpful to also provide a link to those documents on the website.
If the date of 14 June 2014 is stated in error in the official statements referred to above, please provide the correct date and the requested documents for the meeting that did deal with the s155 and other requirements for commencing the review.
The Dunedin City Council has placed significant importance on a meeting, but disregarded its statutory obligation to produce the records when it received a polite request from a member of the public. We trust the Dunedin City Council will provide the requested information to the Dunedin Dog Bylaws Group without requiring us to involve the Ombudsman as we have been required to do so many times this year.
Yours faithfully,
Karen Anderson
On behalf of the Dunedin Dog Bylaws Group

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From: Lauren McDonald
Dunedin City Council

Attachment 119121314192500357.png
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Attachment CNL 20151214 MIN.pdf
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Attachment ma council r DraftDogBylaw 2015 12 14.pdf
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Attachment Response letter 13 December 2019.pdf
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Dear Ms Anderson


Please find attached our response letter to your request of 27 November
2019,  together with copies of the Council report and minutes related to
the review of the Dog Control Bylaw and Policy.


Yours sincerely


Lauren McDonald

Governance Support Officer

P  03 477 4000  |  DD  03 474 3428  |  E [1][email address

Dunedin City Council, 50 The Octagon, Dunedin

PO Box 5045, Dunedin 9054

New Zealand





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