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UoA: Evidence Of Ability to Comply with the Public Records Act and the OIA

Chris Johnston made this Official Information request to University of Auckland

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From: Chris Johnston

Dear University of Auckland,

This OIA is in response to UoA stating in a response to a separate OIA that records "cannot be made available without substantial collation or research".

This raised the concern that UoA does not have the systems or processes to enable it to comply with the Public Records Act or the OIA. This includes the ability to quickly and in an automated way to return records through searching that relate to a particular enquiry so fewer numbers of records need to be manually reviewed.

Therefore, please provide records for:
OIA
1) The business processes and training materials for servicing OIA Requests
2) Any Audits (internal or external) that relate to OIA compliance
3) The latest reporting (e.g. KPIs or Dashboard) that quantifies OIA compliance
4) Ombudsman's decisions about OIA requests declined by UoA

Public Records Act
5) The business processes and training materials for complying with the Public Records Act
6) Any Audits (internal or external) that relate to Public Records Act compliance
7) Any reporting or KPIs that detail what Retention and Disposal activities have occurred in the last period reported on.

Information Architecture
8) High level information architecture document for UoA that describes the main technologies, products and partners that are used - with the main focus on:
8a) Record Search capability
8b) Retention and Disposal capability

For example (8):
- might mention that Microsoft Sharepoint and Exchange is used for document storage and search..... or some other products.
- is not looking for technical details of integration or search capability

Yours faithfully,

Chris Johnston

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From: Chris Johnston

Dear University of Auckland,

Can you please confirm receipt of this OIA dated 4 November 2019, and UoA's intention to provide the requested information.

Yours faithfully,

Chris Johnston

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From: Rebecca Ewert
University of Auckland

Dear Mr Johnston
I confirm receipt of your request.
Rebecca Ewert
General Counsel
University of Auckland

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