We have received your Official Information request. As required under the provisions of the Local Government Official Information Act your request will be responded to within 20 working days.

Regards

| Carol Gordon | Team Leader Customer Services and Communications |
| 46 High Street, Private Bag 1102, Marton 4741 | www.rangitikei.govt.nz |
| P 06 327 0163 or 0800 422 522 | M 027 541 2523
 |

-----Original Message-----
From: Robert Snijders <[FOI #10895 email]>
Sent: Monday, 5 August 2019 1:13 PM
To: RDC Information <[email address]>
Subject: Official Information request - Former Elim Church Site, 305 Broadway Marton - Costs to maintain and has Council purchased the property

Dear Rangitikei District Council,

Re: Former Elim Church Site, 305 Broadway Marton - Costs to maintain and has Council purchased the property.

With reference to the minutes of the Council Meeting dated 28/9/2017, minute number 17/RDC/296, please confirm the following:-

1) Please provide a copy of the MOU between the council and the Elim Church,
2) Please provide the total costs council has incurred maintaining the site broken down in to labour and materials,
3) Has council exercised the right to purchase the property? If so, (a) confirm date contract was signed,(b) purchase price , (c) date sale was settled and (d) has council assumed responsibility for the issue of the shared wall with 'Cooks'.

Yours faithfully,

Robert Snijders

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

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Is [Rangitikei District Council request email] the wrong address for Official Information requests to Rangitikei District Council? If so, please contact us using this form:
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Good afternoon Robert

Here is our response to your official information request. Our answers are provided to each of your questions below:

1) Please provide a copy of the MOU between the council and the Elim Church
There is no MOU in place between the Council and the Elim Church. There is a signed letter of agreement between the Council (written by His Worship the Mayor) and Mr Graham Moore (Marton Elim Church), this is attached.

2) Please provide the total costs council has incurred maintaining the site broken down in to labour and materials.
We are unable to provide specific costs for this question, as the improvement and re-grassing of this area was a community driven initiative, supported by the Parks and Reserves Team Leader, who provided minimal time within his Parks role and some of his personal time.

3) Has council exercised the right to purchase the property? If so, (a) confirm date contract was signed,(b) purchase price , (c) date sale was settled and (d) has council assumed responsibility for the issue of the shared wall with 'Cooks'.
Council has exercised the right the purchase the property, however, under section 17(d) of LGOIMA we are refusing the remaining section of your request. The information you are requesting has only been considered by Council in the 'public excluded' section of their meeting, therefore until this information is made public we are unable to fulfil this part of your request.

Regards

| Carol Gordon | Team Leader Customer Services and Communications |
| 46 High Street, Private Bag 1102, Marton 4741 | www.rangitikei.govt.nz |
| P 06 327 0163 or 0800 422 522 | M 027 541 2523 |

-----Original Message-----
From: Robert Snijders <[FOI #10895 email]>
Sent: Monday, 5 August 2019 1:13 PM
To: RDC Information <[email address]>
Subject: Official Information request - Former Elim Church Site, 305 Broadway Marton - Costs to maintain and has Council purchased the property

Dear Rangitikei District Council,

Re: Former Elim Church Site, 305 Broadway Marton - Costs to maintain and has Council purchased the property.

With reference to the minutes of the Council Meeting dated 28/9/2017, minute number 17/RDC/296, please confirm the following:-

1) Please provide a copy of the MOU between the council and the Elim Church,
2) Please provide the total costs council has incurred maintaining the site broken down in to labour and materials,
3) Has council exercised the right to purchase the property? If so, (a) confirm date contract was signed,(b) purchase price , (c) date sale was settled and (d) has council assumed responsibility for the issue of the shared wall with 'Cooks'.

Yours faithfully,

Robert Snijders

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #10895 email]

Is [Rangitikei District Council request email] the wrong address for Official Information requests to Rangitikei District Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

--------------------------------------------------------------------------
If you have received this email and any attachments to it in error, please
take no action based on it, copy it or show it to anyone. Please advise the
sender and delete your copy. Thank you.
--------------------------------------------------------------------------

hide quoted sections

Good morning

We have received your Official Information request. These follow up questions are being treated as a new request under LGOIMA. As required under the provisions of the Local Government Official Information Act your request will be responded to within 20 working days.

Regards

| Carol Gordon | Team Leader Customer Services and Communications |
| 46 High Street, Private Bag 1102, Marton 4741 | www.rangitikei.govt.nz |
| P 06 327 0163 or 0800 422 522 | M 027 541 2523

-----Original Message-----
From: Robert Snijders <[FOI #10895 email]>
Sent: Thursday, 19 December 2019 2:35 PM
To: Carol Gordon <[email address]>
Subject: Re: Response LGOIMA request - Former Elim Church Site

Dear Carol Gordon,

In respect of:-

Q.2 - The Council Minutes clearly states that the council will maintain the site and in exchange council will have first option to purchase. In negotiating the purchase the costs to maintain the site will have been known albeit generalised. Regardless of community involvement, there is photographic evidence of council staff maintaining the site during normal business hours. Please provide the costs as requested.

Q.3 - In respect of the purchase price, in is not acceptable to hide behind section 17(d). The Mayor made it public during the consultation process for the purchase of the site opposite (Cobbler to Sash and Door Buildings) the agreed price with the vendor.

Finally, you did not state whether the council had assumed liability for the 'party wall' issue with Cooks Bar as part of the property transaction. The council had issued a notice to fix to the previous owner which was upheld by the MBIE. Please provide this information and the cost to remedy.

Yours sincerely,

Robert Snijders

-----Original Message-----

Good afternoon Robert

Here is our response to your official information request. Our answers are provided to each of your questions below:

1) Please provide a copy of the MOU between the council and the Elim Church
There is no MOU in place between the Council and the Elim Church. There is a signed letter of agreement between the Council (written by His Worship the Mayor) and Mr Graham Moore (Marton Elim Church), this is attached.

2) Please provide the total costs council has incurred maintaining the site broken down in to labour and materials.
We are unable to provide specific costs for this question, as the improvement and re-grassing of this area was a community driven initiative, supported by the Parks and Reserves Team Leader, who provided minimal time within his Parks role and some of his personal time.

3) Has council exercised the right to purchase the property? If so, (a) confirm date contract was signed,(b) purchase price , (c) date sale was settled and (d) has council assumed responsibility for the issue of the shared wall with 'Cooks'.
Council has exercised the right the purchase the property, however, under section 17(d) of LGOIMA we are refusing the remaining section of your request. The information you are requesting has only been considered by Council in the 'public excluded' section of their meeting, therefore until this information is made public we are unable to fulfil this part of your request.

Regards

| Carol Gordon | Team Leader Customer Services and Communications |
| 46 High Street, Private Bag 1102, Marton 4741 | www.rangitikei.govt.nz |
| P 06 327 0163 or 0800 422 522 | M 027 541 2523 |

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #10895 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

--------------------------------------------------------------------------
If you have received this email and any attachments to it in error, please
take no action based on it, copy it or show it to anyone. Please advise the
sender and delete your copy. Thank you.
--------------------------------------------------------------------------

hide quoted sections

Good afternoon Robert

Here is our response to your official information request. My apologies for the delay in getting back to you.

Regards

| Carol Gordon | Team Leader Customer Services and Communications |
| 46 High Street, Private Bag 1102, Marton 4741 | www.rangitikei.govt.nz |
| P 06 327 0163 or 0800 422 522 | M 027 541 2523 |

-----Original Message-----
From: Robert Snijders <[FOI #10895 email]>
Sent: Thursday, 19 December 2019 2:35 PM
To: Carol Gordon <[email address]>
Subject: Re: Response LGOIMA request - Former Elim Church Site

Dear Carol Gordon,

In respect of:-

Q.2 - The Council Minutes clearly states that the council will maintain the site and in exchange council will have first option to purchase. In negotiating the purchase the costs to maintain the site will have been known albeit generalised. Regardless of community involvement, there is photographic evidence of council staff maintaining the site during normal business hours. Please provide the costs as requested.

Response: We are unable to split out the materials and labour cost, but the estimated cost to maintain the Elim site is less than $1,000 per year.

Q.3 - In respect of the purchase price, in is not acceptable to hide behind section 17(d). The Mayor made it public during the consultation process for the purchase of the site opposite (Cobbler to Sash and Door Buildings) the agreed price with the vendor.

Response: Our response to this question is the same as the response provided to you on 20 August 2019 - "Council has exercised the right the purchase the property, however, under section 17(d) of LGOIMA we are refusing the remaining section of your request. The information you are requesting has only been considered by Council in the 'public excluded' section of their meeting, therefore until this information is made public we are unable to fulfil this part of your request."

Finally, you did not state whether the council had assumed liability for the 'party wall' issue with Cooks Bar as part of the property transaction. The council had issued a notice to fix to the previous owner which was upheld by the MBIE. Please provide this information and the cost to remedy.

Response: Council is facilitating a solution for the wall, there is no firm plan in place at this stage and therefore no costs are available.

-----Original Message-----

Good afternoon Robert

Here is our response to your official information request. Our answers are provided to each of your questions below:

1) Please provide a copy of the MOU between the council and the Elim Church
There is no MOU in place between the Council and the Elim Church. There is a signed letter of agreement between the Council (written by His Worship the Mayor) and Mr Graham Moore (Marton Elim Church), this is attached.

2) Please provide the total costs council has incurred maintaining the site broken down in to labour and materials.
We are unable to provide specific costs for this question, as the improvement and re-grassing of this area was a community driven initiative, supported by the Parks and Reserves Team Leader, who provided minimal time within his Parks role and some of his personal time.

3) Has council exercised the right to purchase the property? If so, (a) confirm date contract was signed,(b) purchase price , (c) date sale was settled and (d) has council assumed responsibility for the issue of the shared wall with 'Cooks'.
Council has exercised the right the purchase the property, however, under section 17(d) of LGOIMA we are refusing the remaining section of your request. The information you are requesting has only been considered by Council in the 'public excluded' section of their meeting, therefore until this information is made public we are unable to fulfil this part of your request.

Regards

| Carol Gordon | Team Leader Customer Services and Communications |
| 46 High Street, Private Bag 1102, Marton 4741 | www.rangitikei.govt.nz |
| P 06 327 0163 or 0800 422 522 | M 027 541 2523 |

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #10895 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

--------------------------------------------------------------------------
If you have received this email and any attachments to it in error, please
take no action based on it, copy it or show it to anyone. Please advise the
sender and delete your copy. Thank you.
--------------------------------------------------------------------------

hide quoted sections