Printed from https://fyi.org.nz/request/10239-all-training-materials-policies-and-procedures-for-handling-official-information-requests on November 05, 2024 13:18

All training Materials, policies and procedures for handling Official Information Requests

Jake Preston made this Official Information request to Ministry of Business, Innovation & Employment

The request was partially successful.

From: Jake Preston

Dear Ministry of Business, Innovation & Employment,

I would like to request copies of all training materials, policies and procedures used within MBIE relating to the way in which Official Information Requests, are dealt with when received by MBIE. To be clear this includes all processes and recollections whether documented or not.

Yours faithfully,

Jake Preston

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From: *OIA
Ministry of Business, Innovation & Employment

Ref: 1819-1583

 

Dear Jake,

 

On behalf of the Ministry of Business, Innovation and Employment I
acknowledge your email of 3 May 2019 requesting under the Official
Information Act 1982 (the Act), the following:

I would like to request copies of all training materials, policies and
procedures used within MBIE relating to the way in which Official
Information Requests, are dealt with when received by MBIE. To be clear
this includes all processes and recollections whether documented or not.

 

Your request is being processed in accordance with the Act and a response
will be sent to you in due course. If you have any enquiries regarding
your request feel free to contact us via email [MBIE request email] or using
the contact details below.

 MINISTERIAL SERVICES

Corporate, Governance and Information

Ministry of Business, Innovation and Employment

Level 4, 15 Stout Street, PO Box 1473, Wellington 6140

 

[1]www.govt.nz - your guide to finding and using New Zealand government
services

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References

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1. http://www.govt.nz/

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From: CLM Ministerial Services
Ministry of Business, Innovation & Employment

13 May 2019

 

Ref: DOIA 1819-1583

 

Jake Preston

[FOI #10239 email]

 

 

Dear Jake Preston

 

The Ministry of Business, Innovation and Employment (MBIE) has received
your request for information and is currently processing it. I note that
part of your request, which asks for all training materials used within
MBIE relating to the way it deals with Official Information Act (OIA)
requests, would require significant resources to answer. By way of
response, it may help to explain that MBIE administers a wide range of
policy, regulatory and service delivery functions across multiple
portfolios, so different areas of MBIE will hold ad hoc training that is
specific to their business needs and the different types of information
that they hold. We would need to contact and consult with different areas
of MBIE in order to respond to this part of your request, which may take
several weeks to complete. Furthermore, your request for undocumented
recollections relating to the way OIA requests are dealt with at MBIE
would also require significant resources to answer. Hundreds of MBIE
employees are involved in the OIA process, and your request for
undocumented recollections would involve interviewing each of these
employees.

 

As such, your request for all training materials and undocumented
recollections will be very difficult to meet without substantial collation
or research, and we may have to refuse it under section 18(f) of the OIA.

 

MBIE would like to suggest that you refine your request to training
material about the OIA that is used Ministry-wide. MBIE also suggests that
you narrow your request to only cover documents at this stage. If you are
not satisfied with the response to your request, you could make a further
request for undocumented recollections in particular areas. It is likely
that, due to the size of MBIE and the significant resources required to
interview all staff for recollections, any request for all recollections
is likely to involve substantial collation and research.

 

Please let us know before Friday 17 May whether you are prepared to amend
your request and, if so, how. Please note, if you do amend your request,
this will be considered to be a new request for the purpose of calculating
the maximum statutory timeframe for response – see section 15(1AA) of the
OIA.

 

We look forward to hearing from you.

 

 

Kind regards,

 

Ministerial Services

Engagement, Communications and Ministerial Services

Email: [1][email address]

 

Ministry of Business, Innovation & Employment

15 Stout Street, Wellington, PO Box 1473, Wellington 6140

[2]www.mbie.govt.nz

 

 

 

[3]www.govt.nz - your guide to finding and using New Zealand government
services

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References

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1. mailto:[email address]
2. http://www.mbie.govt.nz/
3. http://www.govt.nz/

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From: Jake Preston

Dear CLM Ministerial Services,

I am happy to receive any ministry wide OIA training materials, but I am also interested in what was the Department of Building and Housing and any specific way of handling requests they employ, for example I am interested to see how an official information request is handled, say from a member of cabinet, a member of the opposition, and a member of the public. Similarly I am keen to understand the internal processes involved when a request is received, through to when a response is issued.

Yours sincerely,

Jake Preston

Link to this

From: CLM Ministerial Services
Ministry of Business, Innovation & Employment

Attachment DOIA 1819 1583 Jake Preston Letter Advising Partial Transfer.pdf
101K Download View as HTML

Good morning,

 

Please find attached a letter regarding your Official Information Act 1982
request.

 

 

Kind regards,

 

Ministerial Services

Engagement, Communications and Ministerial Services

Email: [1][email address]

 

Ministry of Business, Innovation & Employment

15 Stout Street, Wellington, PO Box 1473, Wellington 6140

[2]www.mbie.govt.nz

 

 

[3]www.govt.nz - your guide to finding and using New Zealand government
services

show quoted sections

References

Visible links
1. mailto:[email address]
2. http://www.mbie.govt.nz/
3. http://www.govt.nz/

Link to this

From: OIA Requests

Attachment image001.png
32K Download

Attachment 227 Preston1.pdf
11.8M Download View as HTML

Good afternoon Mr Preston,

 

Please find attached a response to your Official Information Act request
dated 14 May 2019.

If you have any questions please do not hesitate to contact the
Ministerial Services team at the Ministry at [1][email address]

 

Kind regards,

 

Ministerial Services

National Office

Ministry of Housing and Urban Development

56 The Terrace, Wellington 6011, New Zealand

[2]www.hud.govt.nz 

 

 

 

Disclaimer

 

This email is confidential and solely for the use of the intended
recipient. If you have received this email in error, then any use is
strictly prohibited. Please notify us immediately and delete all copies of
this email and any attachments. Any opinions expressed in this message are
not necessarily those of the Ministry of Housing and Urban Development.

References

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1. mailto:[email address]
2. https://apac01.safelinks.protection.outl...

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From: CLM Ministerial Services
Ministry of Business, Innovation & Employment

Attachment DOIA 1819 1583 Jake Preston Response.pdf
260K Download View as HTML

Attachment MBIE Official Information Act Requests Policy.pdf
1.4M Download View as HTML

Attachment MBIE Official Information Act Procedures.pdf
4.9M Download View as HTML

Attachment OIA Request Step by step Daily Guides.pdf
988K Download View as HTML

Attachment MBIE Departmental OIA Process Map.pdf
3.7M Download View as HTML

Attachment Scoping OIA Meeting Checklist.pdf
237K Download View as HTML

Attachment OIA Process Timeline and Accountabilities.pdf
292K Download View as HTML

Attachment OIA Process Escalation Points Timeline.pdf
278K Download View as HTML

Attachment Ministerial Services Business Partnering Agreement.pdf
872K Download View as HTML

Good morning,

 

Please find attached a response to your Official Information Act 1982
request. Please note that you will be sent another email due to file size.

 

Kind regards,

 

Ministerial Services

Engagement, Communications and Ministerial Services

Email: [1][email address]

 

Ministry of Business, Innovation & Employment

15 Stout Street, Wellington, PO Box 1473, Wellington 6140

[2]www.mbie.govt.nz

 

 

[3]www.govt.nz - your guide to finding and using New Zealand government
services

show quoted sections

References

Visible links
1. mailto:[email address]
2. http://www.mbie.govt.nz/
3. http://www.govt.nz/

Link to this

From: CLM Ministerial Services
Ministry of Business, Innovation & Employment

Attachment OIA Training Presentation.pdf
3.7M Download View as HTML

Attachment OIA Training Release of official information under the OIA.PDF.pdf
285K Download View as HTML

Attachment OIA Training Examples.pdf
243K Download View as HTML

Attachment OIA Training Examples Handout for Presenter.pdf
574K Download View as HTML

Attachment Weathertight and the OIA current December 2018.pdf
2.1M Download View as HTML

Attachment Weathertight OIAs General information on our approach draft Januar....pdf
4.1M Download View as HTML

Attachment Weathertight OIAs and Ministerial Servicing guidance draft Septemb....pdf
377K Download View as HTML

Good morning,

 

Please find attached the rest of our response to your Official Information
Act 1982 request.

 

Kind regards,

 

Ministerial Services

Engagement, Communications and Ministerial Services

Email: [1][email address]

 

Ministry of Business, Innovation & Employment

15 Stout Street, Wellington, PO Box 1473, Wellington 6140

[2]www.mbie.govt.nz

 

 

[3]www.govt.nz - your guide to finding and using New Zealand government
services

show quoted sections

References

Visible links
1. mailto:[email address]
2. http://www.mbie.govt.nz/
3. http://www.govt.nz/

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Things to do with this request

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Ministry of Business, Innovation & Employment only: