Dear Rotorua District Council,

We are requesting under the Local Government Official Information and Meetings Act any/all information you store about properties and/or addresses for the purposes of providing Rating Valuations.

A summary of the data requested is included below.

Presented in: Data Item [Usual Format / Example] format

(please contact us if you would like a PDF version of this table)

(a) Property Rating Valuation [Dollar or Integer amount (e.g $490,000, 490000)]

(b) Historical Rating Valuations [Dollar or Integer amount (e.g $290,000, 290000)]

(c) Land Value [Dollar or Integer amount (e.g $390,000, 390000)]

(d) Value of Improvements [Dollar or Integer amount (e.g $100,000, 100000)]

(e) Property Address [Street address (e.g 21/30 Hanson St, Mt Cook)]

(f) Valuation Date [Date (e.g 01 September 2009)]

(g) Valuation Reference [Numerals/Digits (e.g 17002/42100B)]

(h) Property Type [Text (e.g Residential, OYO, 1970’s, average)]

(i) Building Age [Decade (e.g 1910 - 1919)]

(j) Wall Construction [Text (e.g Mixed Material)]

(k) Roof Construction [Text (e.g Steel / G-Iron)]

(l) Floor Area [m2 (e.g 456m2)]

(m) Lot Area [m2 (e.g 780m2)]

(n) Available Parking [Integer (e.g 2)]

(o) Presence of Deck [Y/N (e.g Y)]

(p) Previous Sale Prices/Dates [Dollar/Integer amount and Year, (e.g 1970 - $156,000)]

Along with any other property-related data used to generate the Rating Valuation formatted as required

We understand that some of these data items may not be available, or may be in a slightly different format to what is requested above. We respectfully request you provide us with whatever is available in whatever format is most convenient.

Current Availability

We recognise that this information may currently be available either;

(a) in hard copy form at your offices or;
(b) via your website

Data available via your website is not possible for us to obtain whilst still following the Terms of Use you have made available, which prevent automated means of access and republication.

Data available in hard copy form is not easily transferable or updatable. As you store the information in Electronic form before producing the hard copy, we ask you provide us a copy of the Electronic form of this data.

Automated Retrieval

If granted exceptions from any Terms of Use or Copyright restrictions preventing us from doing so, we are more than happy to work with you to build an automated retrieval system which will create a database of some of the requested data. We will liase with you as necessary to ensure this doesn’t impact the availability of any of your services. We have suggested this simply as a means to make providing the requested data easier for you - we are happy to work with you in order to accomplish this with a minimum of effort and disruption.

Pre/Post Processing and Formats

We understand that there might be significant effort involved in either pre- or post- processing of the requested data. We are not requesting processing of any kind - we are happy to accept data in any readable format - preferably non-binary and non-proprietary, but where this is impractical we are happy to accept those formats.

To reiterate; we are happy to accept data in the exact format in which you store it (or make it available via your own website) - hence there should be no requirement for significant data processing.

Delivery

We are happy to accept delivery in any Electronic format - we can provide Courier Bags and DVDs, an FTP system, or any other acceptable delivery format as requested by you. We wish to make providing this information to us as easy as possible.

Privacy Concerns

We are happy to discuss and enact any requirements you have regarding Privacy. As all of the information requested is readily available through other means, we anticipate no issues in this regard.

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We appreciate your time and consideration in this matter. If there is any further information you require from us, any questions you have or any way in which we can make your compliance with this request simpler, please do not hesitate to contact us using the details below.

Kind Regards,

200 Square Limited

Nicholas Wakelin
Technical Contact
[email address]

(027) 424 5433

Dear Rotorua District Council,

I refer to my LGOIMA request of 20 January, 2011 regarding Property and Rating Valuation Data (assigned number 59351 by you).

I have not yet received a response to this request.

As I'm sure you are aware, the provisions of the LOGIMA require a prompt response, and in no more than 20 Working Days.

20 Working Days have now passed without a response from you.

Please let me know if there is anything I can do to assist you in this matter. I can be contacted via email on [email address] or phone on 027 424 5433.

Regards,

Nik Wakelin
200 Square Limited