Policy on requests from third party providers of pathology specimens for second opinion

Amy S Van Wey Lovatt made this Official Information request to Lakes District Health Board

The request was successful.

From: Amy S Van Wey Lovatt

Dear DHB,

I am a New Zealand citizen, which is demonstrated by the fact that the MoH has already confirmed my citizenship prior to responding to my OIA requests (or a google search of my name).

The Royal College of Pathologists Australasia has a policy titled "Provision of second opinions with particular reference to morphological examination", which addresses the best practice with regards to referral for second and subsequent opinion of pathology specimens.

Request 1:
I respectfully request your DHB's policy on second opinions requested by a third party who is a medical practitioner currently involved in the medical care of the patient from whom the pathological material was originally obtained.

Request 2:
In the event that your DHB deviates from the aforementioned RCPA policy, I request an explanation for why your DHB deviates from best practice.

Please note, my request does not reflect the standard of care provided at your DHB, but is to ascertain whether there is consistent adherence to RCPA best practice amongst all NZ DHBs.

Yours faithfully,

Amy S Van Wey Lovatt

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From: Shan Tapsell
Lakes District Health Board

 

 

Thank you for your request for information under the Official Information
Act. This request has been logged. Senior Lakes DHB staff are currently
very busy managing the COVID-19 pandemic and will let you know within the
20 working days when we may be able to respond.

 

Please note, we may publish the letter and any related documents you have
requested on the Lakes DHB’s website. The personal details of the
requester will be removed.

 

 

 

Shan Tapsell

Assistant Communications Officer

Lakes District Health Board

Rotorua Hospital

Pukeroa Hill

Private Bag 3923

Rotorua Mail Centre

Rotorua 3046

Phone (07) 349 7955 extn:8491

 

From: Theresa Fraser
Sent: Sunday, 22 March 2020 7:57 a.m.
To: Shan Tapsell
Subject: Fwd: Freedom of Information request - Policy on requests from
third party providers of pathology specimens for second opinion

 

show quoted sections

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From: Theresa Fraser
Lakes District Health Board

Good Morning

 

Further to our previous emails of 24 March acknowledging receipt of your
two OIA requests and advising that you could expect to receive a response
within 20 days we would now like to formally
decline your requests in accordance with the Official Information Act.

 At this time we, along with other DHBs and many other agencies, have
diverted significant resources across the organisation to support the
COVID-19 response.

Lakes DHB is unable to respond to your request under 18(f) of the Official
Information Act, as the information cannot be made available with the same
are people tasked with efforts for the COVID-19 response.  Both
your requests are associated with Laboratory Services who are heavily
involved in the COVID-19 response.  Lakes DHB is not in a position to
commit the resources required to respond to your request at this time.  It
is also not reasonable to extend the timeframe to respond at this time.

 Under section 28 of the Act, you have the right to ask the Ombudsman to
review any decision made under this request.

 The health sector is working hard to ensure that the public is informed
about COVID-19, with information updated daily on the Ministry of Health’s
website at [1]www.health.govt.nz

 

Kind regards

 

Theresa Fraser , Executive  Assistant to Chief Executive

Lakes District Health Board

 

Private Bag 3023, Rotorua Mail Centre

Rotorua 3046

Phone +64 7 349 7982

Fax +64 7 349 7868

Email  [2][email address]

 

 

From: Shan Tapsell
Sent: Tuesday, 24 March 2020 5:48 p.m.
To: '[FOI #12508 email]'
Subject: FW: Freedom of Information request - Policy on requests from
third party providers of pathology specimens for second opinion

 

 

 

Thank you for your request for information under the Official Information
Act. This request has been logged. Senior Lakes DHB staff are currently
very busy managing the COVID-19 pandemic and will let you know within the
20 working days when we may be able to respond.

 

Please note, we may publish the letter and any related documents you have
requested on the Lakes DHB’s website. The personal details of the
requester will be removed.

 

 

 

Shan Tapsell

Assistant Communications Officer

Lakes District Health Board

Rotorua Hospital

Pukeroa Hill

Private Bag 3923

Rotorua Mail Centre

Rotorua 3046

Phone (07) 349 7955 extn:8491

 

From: Theresa Fraser
Sent: Sunday, 22 March 2020 7:57 a.m.
To: Shan Tapsell
Subject: Fwd: Freedom of Information request - Policy on requests from
third party providers of pathology specimens for second opinion

 

show quoted sections

Link to this

From: Amy S Van Wey Lovatt

Dear Theresa Fraser,

This is a gentle reminder that I am still waiting for the information I requested in March. In the event that your agency contracts out pathology services, I respectfully requests that you transfer my OIA request to the appropriate agency pursuant to section 14 of the OIA.

In the event that your agency does not have a formal policy, then please answer the question with "standard practice" in place of "policy".

I also would like to bring to your attention that section 18(f) of the OIA cannot be invoked without first having met the conditions in section 18B of the Act. Your agency has not met those conditions, and thus 18(f) is not applicable. I appreciate that responses have been delayed due to Covid-19, but I trust that there will be no further delay since NZ has allegedly beat Covid-19.

Yours sincerely,

Amy S Van Wey Lovatt

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From: Shan Tapsell
Lakes District Health Board


Attachment 2020 06 03 A Van Wey Lovatt storing tissue.pdf
110K Download View as HTML


Hi Amy

 

Please see our response to your OIA.

 

Shan Tapsell

Assistant Communications Officer

Lakes District Health Board

Rotorua Hospital

Pukeroa Hill

Private Bag 3923

Rotorua Mail Centre

Rotorua 3046

Phone (07) 349 7955 extn:8491

 

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legal privilege. If you are not the intended recipient, do not read, use,
disseminate, distribute, or copy this message or attachments. If you have
received this message in error, please notify the sender immediately and
delete this message. The Lakes District Health Board website is
www.lakesdhb.govt.nz
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From: Amy S Van Wey Lovatt

Dear Shan Tapsell,

Thank you for the thorough response (and bit of humour). This really was excellent.

Yours sincerely,

Amy S Van Wey Lovatt

Link to this

From: Shan Tapsell
Lakes District Health Board

I am currently working Monday to Friday 8.30 to 5.00pm. If your query is urgent please ring cell 027 234 2793

I will reply to your e mail when I am back in the office.

Thanks

Shan Tapsell
Communications Team
Phone 07 3481199 ext 8491

Statement of confidentiality: This e-mail message and any accompanying attachments may contain information that is in confidence and subject to legal privilege. If you are not the intended recipient, do not read, use, disseminate, distribute, or copy this message or attachments. If you have received this message in error, please notify the sender immediately and delete this message. The Lakes District Health Board website is www.lakesdhb.govt.nz

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