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Best Practice: Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

Amy S Van Wey Lovatt made this Official Information request to Lakes District Health Board

This request has an unknown status. We're waiting for Amy S Van Wey Lovatt to read a recent response and update the status.

From: Amy S Van Wey Lovatt

Dear DHB,

Request 1:
I am writing to request a copy of the your DHB's best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, and the standards, legislation or scientific evidence which provides the basis for your DHB's protocol.

Request 2:
Is your DHB protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, based on a universally adopted standard within NZ or has your DHB determined its own policy.

Request 3:
Please explain the potential hazards of leaving formalin fixed, paraffin embedded or pathology slides in an unsecure, non-temperature and non-humidity regulated environment for 2 months over a NZ summer: say a on an employee's desk which is open to the public and in a repurposed house adjacent to the hospital from mid December to late February.

Request 4:
Please provide me with the name of the independent agency or agencies which provides oversight for your medical laboratory.

Thank you for your assistance in this matter. Please note, I have made this same request to every DHB in NZ in order to ascertain if there is a universal standard within NZ and also to determine if every DHB is familiar with the hazards associated with mishandling of pathology specimens.

Yours faithfully,

Amy S Van Wey Lovatt

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From: Shan Tapsell
Lakes District Health Board

 

 

Thank you for your request for information under the Official Information
Act. This request has been logged. Lakes DHB’s senior staff are currently
managing  the COVID-19 pandemic. We will let you know within 20 working
days when we will be able to respond.

 

Please note, we may publish the letter and any related documents you have
requested on the Lakes DHB’s website. The personal details of the
requester will be removed.

 

 

 

Shan Tapsell

Assistant Communications Officer

Lakes District Health Board

Rotorua Hospital

Pukeroa Hill

Private Bag 3923

Rotorua Mail Centre

Rotorua 3046

Phone (07) 349 7955 extn:8491

 

From: Theresa Fraser
Sent: Sunday, 22 March 2020 7:56 a.m.
To: Shan Tapsell
Subject: Fwd: Freedom of Information request - Best Practice: Archiving,
Storage, Biobanking of Human Tissue for Diagnostic Purposes

 

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From: Theresa Fraser
Lakes District Health Board

Good Morning

 

Further to our previous emails of 24 March acknowledging receipt of your
two OIA requests and advising that you could expect to receive a response
within 20 days we would now like to formally
decline your requests in accordance with the Official Information Act.

 At this time we, along with other DHBs and many other agencies, have
diverted significant resources across the organisation to support the
COVID-19 response.

Lakes DHB is unable to respond to your request under 18(f) of the Official
Information Act, as the information cannot be made available with the same
are people tasked with efforts for the COVID-19 response.  Both
your requests are associated with Laboratory Services who are heavily
involved in the COVID-19 response.  Lakes DHB is not in a position to
commit the resources required to respond to your request at this time.  It
is also not reasonable to extend the timeframe to respond at this time.

 Under section 28 of the Act, you have the right to ask the Ombudsman to
review any decision made under this request.

 The health sector is working hard to ensure that the public is informed
about COVID-19, with information updated daily on the Ministry of Health’s
website at [1]www.health.govt.nz

 

Kind regards

 

Theresa Fraser , Executive  Assistant to Chief Executive

Lakes District Health Board

 

Private Bag 3023, Rotorua Mail Centre

Rotorua 3046

Phone +64 7 349 7982

Fax +64 7 349 7868

Email  [2][email address]

 

 

From: Shan Tapsell
Sent: Tuesday, 24 March 2020 5:48 p.m.
To: '[email address]'
Subject: FW: Freedom of Information request - Policy on requests from
third party providers of pathology specimens for second opinion

 

 

 

Thank you for your request for information under the Official Information
Act. This request has been logged. Senior Lakes DHB staff are currently
very busy managing the COVID-19 pandemic and will let you know within the
20 working days when we may be able to respond.

 

Please note, we may publish the letter and any related documents you have
requested on the Lakes DHB’s website. The personal details of the
requester will be removed.

 

 

 

Shan Tapsell

Assistant Communications Officer

Lakes District Health Board

Rotorua Hospital

Pukeroa Hill

Private Bag 3923

Rotorua Mail Centre

Rotorua 3046

Phone (07) 349 7955 extn:8491

 

 

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From: Amy S Van Wey Lovatt

Dear Theresa Fraser,

This is a gentle reminder that I am still waiting for the information in my OIA request. In the event that your DHB contracts out their pathology services, then I respectfully request that your DHB transfer my OIA request to the appropriate agency, pursuant to section 14 oft he OIA.

I appreciate that Covid-19 has caused delay in responses from DHB's, however, I would like to draw your attention to the fact that the OIA has conditions (section 18B), which your DHB has not met, before invoking section 18(f) of the Act.

Yours sincerely,

Amy S Van Wey Lovatt

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From: Amy S Van Wey Lovatt

Dear Theresa Fraser,

This is a gentle reminder that I am still waiting for the information in my OIA request. In the event that your DHB contracts out their pathology services, then I respectfully request that your DHB transfer my OIA request to the appropriate agency, pursuant to section 14 oft he OIA.

I appreciate that Covid-19 has caused delay in responses from DHB's, however, I would like to draw your attention to the fact that the OIA has conditions (section 18B), which your DHB has not met, before invoking section 18(f) of the Act.

Yours sincerely,

Amy S Van Wey Lovatt

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Amy S Van Wey Lovatt left an annotation ()

Complaint lodged with the Office of the Ombudsman on 29 June 2020.

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From: Shan Tapsell
Lakes District Health Board


Attachment 2020 07 01 A Van Wey Lovatt second opinions.pdf
114K Download View as HTML


Please see attached letter

 

Cheers

 

Shan Tapsell

Assistant Communications Officer

Lakes District Health Board

Rotorua Hospital

Pukeroa Hill

Private Bag 3923

Rotorua Mail Centre

Rotorua 3046

Phone (07) 349 7955 extn:8491

 

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