Email response from CCC:

Hi Paul. On 25 April 2012 you sent in the following request to the
Council:

Dear Christchurch City Council,

I would like to request under the Local Government Official
Information and Meetings Act, any correspondence, reports, emails,
meeting minutes, or memos, regarding the Community Board Chairs'
"Priority Earthquake Recovery Issues" requests.

With this, I would like all information that was exchanged between
the CCC and CERA regarding these requests.

I would like this information electronically if at all possible,
please.

Yours faithfully,

Paul McMahon.

Please find below all information that is relevant to your request.

<<Outcomes of today's 3pm meeting>> <<FW: Key Points from Board Chairs
meeting with the Mayor on Friday>> <<FW: Key Points from Board Chairs
meeting with the Mayor on Friday>> <<FW: RE: Fridays meeting>> <<FW:
Ward-based EQ Co-ordinator meeting tommorrow>> <<FW: Some notes that I
have put to gether - already in recovery mode>> <<RE: Fendalton
Waimairi Community Board Chairperson's Report >> <<RE: Burwood/Pegasus
Community Board - Earthquake Recovery Response>> <<FW: Riccarton/Wigram
Community Board>> <<FW: Community Board Earthquake Recovery Priority
Issues>>
<<FW: CSU - Community Boards - Priority Earthquake Recovery Issues 2012
March.DOC>> <<FW: Community Board Earthquake Recovery Priority Issues>>
<<FW: CSU - Community Boards - Priority Earthquake Recovery Issues 2012
March.DOC>> <<FW: Fendalton Waimairi Community Board Chairperson's
Report >> <<FW: Community Board Earthquake Recovery Priority Issues>>
<<Recovery Update>> <<Community Board earthquake items>> <<Community
Boards requests >> <<CSU - Community Boards - Priority Earthquake
Recovery Issues 2012 March.DOC>> <<RE: Issues Tracker>>

Yours sincerely

Lisa Goodman
Democracy Services Manager
Democracy Services Unit
DDI: 03 941 6436
Mobile: 0274 382 935
Email: lisa.goodman@ccc.govt.nz
Web: www.ccc.govt.nz <http://www.ccc.govt.nz/>
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch 8011
PO Box 73013, Christchurch 8140
Please consider the environment before printing this email

**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City Council.

If you are not the correct recipient of this email please advise the
sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

---------- Forwarded message ----------
From: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
To: "Democracy Services Board Advisers" <DemocracyServicesBoardAdvisers@ccc.govt.nz>
Cc: "Owen, Sarah" <Sarah.Owen@ccc.govt.nz>, "Wall, Amanda" <Amanda.Wall@ccc.govt.nz>
Date: Fri, 23 Mar 2012 15:40:02 +1200
Subject: Outcomes of today's 3pm meeting
Peter M's just briefed me on what was agreed at this afternoon's meeting
of Board Chairs with the Mayor, Deputy Mayor and GMs.

Key points:

- another meeting with same participants to be organised for Friday 13
April (I'm working on a time with other staff so will confirm specifics
early next week)
- Boards to each compile a "top issues" list of quake recovery issues -
prioritised - delivered to Michael Aitken by next Friday 30 March.
- Staff will have a response to those lists for the 13 April meeting,
for discussion
- if what's on that list is covered by Council business, but can't be
done in a reasonable time, or requires additional funding or staff, then
the Mayor will discuss with the Council
- staff are also to consider how to utilise offers of volunteers' help.

You all have a role to play in terms of compiling this "top issues list"
by next Friday. Please contact your Board Chair asap to discuss how you
can progress with Board members.

In terms of the size of the list - we probably need to be realistic with
the Boards and suggest around 10 issues, ranked in priority order -
could be a bit more or less, but much more and I think it will be
unrealistic.

And to re-emphasise - the list is about quake recovery issues, not
general matters.

Let me know if you have any queries.

Cheers

Lisa Goodman
Democracy Services Manager
Democracy Services Unit
DDI: 03 941 6436
Mobile: 0274 382 935

---------- Forwarded message ----------
From: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
To: "Democracy Services Board Advisers" <DemocracyServicesBoardAdvisers@ccc.govt.nz>
Cc:
Date: Tue, 27 Mar 2012 08:26:48 +1200
Subject: FW: Key Points from Board Chairs meeting with the Mayor on Friday
fyi

> ______________________________________________
> From: Mitchell, Peter
> Sent: Tuesday, 27 March 2012 9:26 AM
> To: Clearwater, Phil
> Cc: Carter, Val; Mene, Chris; Mora, Mike; Smith, Paula (Private);
> Stewart, Linda; Todd, Bob; Richardson, Pam; Aitken, Michael; Goodman,
> Lisa
> Subject: Key Points from Board Chairs meeting with the Mayor on
> Friday
>
> Phil,
>
> Re your email below to the other Board Chairs I think this sentence is
> too limiting:
>
> These would focus on the work needed to be done with the
> additional resource of an earthquake community re-development advisor
> who would report to the Board through the CBA.
>
> My notes show the request was from the Mayor was for the Boards to
> first define the problem by prioritising their earthquake recovery
> issues by this Friday - there wasn't any discussion last Friday about
> an advisor who would report through the CBA and this is reaching a
> solution before the problem has been defined as the Mayor requested..
>
> I expect Boards would respond with a range of issues which may have
> nothing to do with any advisor. The Mayor certainly indicated that if
> after receiving the staff responses he believed that the Board's
> issues couldn't be responded to in a reasonable time or they required
> additional people or money he would look to go to the Council seeking
> funding.
>
> Boards should be open regarding their issues and that's the direction
> I've given to the Board advisers when they have their conversations
> with their Boards.
>
> Peter
>
>
>
>
> From: Clearwater, Phil
> Sent: Monday, 26 March 2012 8:20 AM
> To: Carter, Val; Clearwater, Phil; Mene, Chris; Mora, Mike;
> Richardson, Pam (Private); Smith, Paula (Private); Stewart, Linda;
> Todd, Bob
> Cc: Hughey, Jenny; Dow, Peter; Croucher, Peter; Cordwell, Edwina;
> Beaven, Liz; Carter, Liz; Daly, Jo; Goodman, Lisa
> Subject: Key Points from Board Chairs meeting with the Mayor on Friday
>
> Dear Board Chairs,
> The key points for action by Community Boards arising from our meeting
> with Bob Parker, Ngaire Button, Carolyn Gallagher, Michael Aitken and
> Peter Mitchell on Friday are as follows:
> Each Community Board Chair is to send a case through the Community
> Board Advisors to Michael & Carolyn outlining Projects required for
> earthquake recovery in each Ward.These would focus on the work needed
> to be done with the additional resource of an earthquake community
> re-development advisor who would report to the Board through the CBA.
> If we wish to have our Board empowered by the Board Advisor having
> more authority to request other Council staff to attend appropriate
> community meetings we should include this too.
> The issues should be grouped, listed and described as :
> 1. "Now" or urgent issues
> 2. Projects needing to go the the Annual Plan
> 3. Longer term recovery projects
> The information will need to be compiled this week; the first "cut" is
> to be sent to Michael Aitken and Carolyn Gallagher by Friday 30th
> March. As we have done in the past it would be helpful if each Board's
> list is shared with all Board Chairs
> The next meeting is to be at Civic Office on Friday 14th March at 3.00
> pm
>
>
> Peter Mitchell
> General Manager
> Regulation and Democracy Services
> DDI: 03 941 8549
> Fax: 03 941 8572
> Email: peter.mitchell@ccc.govt.nz
> Web: www.ccc.govt.nz <http://www.ccc.govt.nz/>
>
> Christchurch City Council
> Civic Offices, 53 Hereford Street, Christchurch
> PO Box 73016, Christchurch, 8154
>
> Please consider the environment before printing this email
>
>
>

---------- Forwarded message ----------
From: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
To: "Democracy Services Board Advisers" <DemocracyServicesBoardAdvisers@ccc.govt.nz>
Cc:
Date: Mon, 26 Mar 2012 08:59:09 +1200
Subject: FW: Key Points from Board Chairs meeting with the Mayor on Friday
Well, this doesn't entirely match up with my account on Friday, does it.

I've spoken to Peter - definitely the emphasis was on: what are your
issues, then staff will work through what can be done, and if things
can't be done within a reasonable timeframe or without more staff
resources, then the Mayor was going to talk to Councillors about extra
resource/funding.

Nothing said about assuming a new advisor would be necessary, nor about
that person's reporting lines.

So - up to you to work through with your Board Chairs, start from my
email last Friday and do your best.

Jenny I'll ring you.

cheers
Lisa
_____

From: Clearwater, Phil
Sent: Monday, 26 March 2012 8:20 AM
To: Carter, Val; Clearwater, Phil; Mene, Chris; Mora, Mike; Richardson,
Pam (Private); Smith, Paula (Private); Stewart, Linda; Todd, Bob
Cc: Hughey, Jenny; Dow, Peter; Croucher, Peter; Cordwell, Edwina;
Beaven, Liz; Carter, Liz; Daly, Jo; Goodman, Lisa
Subject: Key Points from Board Chairs meeting with the Mayor on Friday

Dear Board Chairs,
The key points for action by Community Boards arising from our meeting
with Bob Parker, Ngaire Button, Carolyn Gallagher, Michael Aitken and
Peter Mitchell on Friday are as follows:

Each Community Board Chair is to send a case through the Community Board
Advisors to Michael & Carolyn outlining Projects required for earthquake
recovery in each Ward.These would focus on the work needed to be done
with the additional resource of an earthquake community re-development
advisor who would report to the Board through the CBA. If we wish to
have our Board empowered by the Board Advisor having more authority to
request other Council staff to attend appropriate community meetings we
should include this too.

The issues should be grouped, listed and described as :
1. "Now" or urgent issues
2. Projects needing to go the the Annual Plan
3. Longer term recovery projects

The information will need to be compiled this week; the first "cut" is
to be sent to Michael Aitken and Carolyn Gallagher by Friday 30th
March. As we have done in the past it would be helpful if each Board's
list is shared with all Board Chairs

The next meeting is to be at Civic Office on Friday 14th March at 3.00
pm

Regards, Phil

Phil Clearwater
Chair
Spreydon-Heathcote Community Board
H 337 4686 M 027 213 8022

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>, "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>
Cc:
Date: Thu, 22 Mar 2012 12:59:44 +1200
Subject: FW: RE: Fridays meeting
As per Lyttelton

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

From: Paula and Martin [mailto:famvanbeynen@snap.net.nz]
Sent: Thursday, 22 March 2012 1:49 PM
To: Parker, Bob (Mayor); Button, Ngaire; Mitchell, Peter; Aitken, Michael
Subject: Fwd: RE: Fridays meeting

-------- Original Message --------
Subject: RE: Fridays meeting
Date: Thu, 22 Mar 2012 08:30:18 +1300
From: Clearwater, Phil <Phil.Clearwater@ccc.govt.nz>
To: Smith, Paula (Private) <famvanbeynen@snap.net.nz>, Carter, Val <Val.Carter@ccc.govt.nz>, Clearwater, Phil <Phil.Clearwater@ccc.govt.nz>, Mene, Chris <Chris.Mene@ccc.govt.nz>, Mora, Mike <Mike.Mora@ccc.govt.nz>, Richardson, Pam (Private) <iprichardson@xtra.co.nz>, Smith, Paula (Private) <famvanbeynen@snap.net.nz>, Stewart, Linda <Linda.Stewart@ccc.govt.nz>, Todd, Bob <Bob.Todd@ccc.govt.nz>

Thanks Paula, - you're well-organised with your list ;I'm happy for you
to forward this list to assist discussion at Friday's meeting.

On the Spreydon Heathcote side of the Port Hills rock issues and
displaced , upset residents; the need to have Port Hills White Zone
meetings well co-ordinated and the Community Board receiving key
information before these meetings.
(Port Hills Strategy Cttee (3 Community Boards) meeting set up with
Cancern & CERA to improve communication )

Vernon Tce (and other parts of Bowenvale): Springs creating wet ground
and potential instability in winter

Rydal St has ongoing liaison issues that need local coordination

Follow-up meetings required with Thorrington Residents

Ashgrove Tce and Riverlaw Tce - Residents' issues have yet to be
attended to; water is already under some houses with change in stream
backwater ponds and now potential winter flooding

Shopping Centre re-builds at Beckenham and Selwyn St need follow-up work
, as well as the Sydenham Suburban Centre Master Plan needing clearer
liaison with Community Board.

Phil Clearwater
Chair
Spreydon-Heathcote Community Board
H 337 4686 M 027 213 8022

-----Original Message-----
From: Paula and Martin [mailto:famvanbeynen@snap.net.nz]
Sent: Wednesday, 21 March 2012 5:18 pm
To: Community Board Chairpersons
Subject: Fridays meeting

Here is our list of jobs which need doing in our ward and which could be
done by a ward-based EQ recovery co-ordinator. FYI. If you have a list
for your ward send it to me if you want to and I will forward them
together with a covering email about 2pm tommorrow to the Mayor, deputy
mayor and the two managers (and perhaps the Mayor's PA?). Paula
**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City Council.

If you are not the correct recipient of this email please advise the
sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>, "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>
Cc:
Date: Thu, 22 Mar 2012 12:59:11 +1200
Subject: FW: Ward-based EQ Co-ordinator meeting tommorrow

For tomorrow it would be good to identify:

1. Are these tasks the CCC should be involved in?
2. If not then who?
3. If yes, then which bit of our organisation?

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

-----Original Message-----
From: Paula and Martin [mailto:famvanbeynen@snap.net.nz]
Sent: Thursday, 22 March 2012 1:48 PM
To: Parker, Bob (Mayor); Button, Ngaire; Mitchell, Peter; Aitken, Michael
Subject: Ward-based EQ Co-ordinator meeting tommorrow

Hello all,
Attached is a list of jobs an EQ co-ordinator could do in our area FYI.
It is just meant to help define the problem and aid discussion. List from Spreydon/Heathcote and a report from Pam will follow as well. I would collate them all for your convenience but I dont how. Looking forward to talking tommorrow, Paula

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>, "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>
Cc:
Date: Thu, 22 Mar 2012 13:01:10 +1200
Subject: FW: Some notes that I have put to gether - already in recovery mode
Ditto to ditto

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

From: Paula and Martin [mailto:famvanbeynen@snap.net.nz]
Sent: Thursday, 22 March 2012 1:52 PM
To: Parker, Bob (Mayor); Button, Ngaire; Mitchell, Peter; Aitken, Michael
Subject: Fwd: Some notes that I have put to gether - already in recovery mode

-------- Original Message --------
Subject: Some notes that I have put to gether - already in recovery mode
Date: Thu, 22 Mar 2012 12:05:33 +1300
From: Pam Richardson <iprichardson@xtra.co.nz>
Reply-To: Pam Richardson <iprichardson@xtra.co.nz>
To: Paula and Martin <famvanbeynen@snap.net.nz>
CC: Phil Clearwater <Phil.Clearwater@ccc.govt.nz>

Paula . These are my comments not the Boards . We have issues but we are working through them. Kindly Pam

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Cordwell, Edwina" <Edwina.Cordwell@ccc.govt.nz>
Cc: "Mitchell, Peter" <Peter.Mitchell@ccc.govt.nz>, "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>, "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Date: Fri, 30 Mar 2012 14:21:09 +1200
Subject: RE: Fendalton Waimairi Community Board Chairperson's Report
Edwina

Thanks for this. Can you indicate the priorities for FW please?

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

http://resources.ccc.govt.nz/images/ccc_...

_____________________________________________
From: Cordwell, Edwina
Sent: Friday, 30 March 2012 1:37 PM
To: Aitken, Michael
Cc: Mitchell, Peter; Goodman, Lisa; Carter, Val
Subject: Fendalton Waimairi Community Board Chairperson's Report

Dear Michael,

Please find the attached report prepared by the Chairperson of the Fendalton/Waimairi Community Board as requested.

<< File: Fendalton Waimairi Ward Co ordination.doc >>

Many thanks,

Edwina

Edwina Cordwell
Community Board Adviser
Fendalton Waimairi Community Board
Mobile: 027 2730 494
Email: edwina.cordwell@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Dow, Peter" <Peter.Dow@ccc.govt.nz>
Cc: "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>, "Mitchell, Peter" <Peter.Mitchell@ccc.govt.nz>, "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Date: Fri, 30 Mar 2012 15:53:54 +1200
Subject: RE: Burwood/Pegasus Community Board - Earthquake Recovery Response
Certainly - we will get on with what we have in the meantime.

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

From: Dow, Peter
Sent: Friday, 30 March 2012 4:11 PM
To: Aitken, Michael
Subject: Burwood/Pegasus Community Board - Earthquake Recovery Response

Hi Michael
Linda has asked for a couple of days grace and will have the Board's feedback to you on Monday. Is that ok?
Thanks
Peter

Peter Dow
Community Board Adviser - Burwood/Pegasus
Democracy Services
DDI: 03 941 5305
Fax: 03 941 5306
Mobile: 027 489 3749
Email: peter.dow@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council
Shirley Service Centre and Library, 36 Marshland Road, Christchurch 8061
PO Box 27 043, Christchurch 8640

Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>, "Mitchell, Peter" <Peter.Mitchell@ccc.govt.nz>, "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc: "Mills, Beverley" <Beverley.Mills@ccc.govt.nz>
Date: Tue, 3 Apr 2012 12:54:28 +1200
Subject: FW: Riccarton/Wigram Community Board
FYI and inclusion

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

http://resources.ccc.govt.nz/images/ccc_...

______________________________________________
From: Beaven, Liz
Sent: Tuesday, 3 April 2012 12:29 PM
To: Aitken, Michael
Subject: Riccarton/Wigram Community Board

Good afternoon Michael

Please find attached the Board's Earthquake Priorities - thank you again for allowing the Board to submit this pass the deadline.

<<Riccarton Wigram Post Earthquake Priorities - March 2012.doc>>
Liz Beaven
Community Board Adviser
Democracy Services Unit, Regulation & Democracy Services
Ph: 03 941 5133
Email: liz.beaven@ccc.govt.nz
Web: www.ccc.govt.nz
Christchurch City Council
Temporarily located at Beckenham Service Centre, 66 Colombo Street, Christchurch contact 027 434 7541.
PO Box 73026 Christchurch, 8154
Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Mon, 14 May 2012 15:39:55 +1200
Subject: FW: Community Board Earthquake Recovery Priority Issues

______________________________________________
From: Carter, Liz
Sent: Friday, 30 March 2012 4:50 PM
To: Aitken, Michael
Cc: Mitchell, Peter; Goodman, Lisa; Pam Richardson; Paula and Martin
Subject: Community Board Earthquake Recovery Priority Issues

Hi All

Priority Lists from Banks Peninsula Community Boards

Regards
Liz
Liz Carter
Community Board Adviser - Akaroa/Wairewa
Community Board Adviser - Lyttelton/Mt.Herbert
DDI 03 941 5682
Web www.ccc.govt.nz

Christchurch City Council
Akaroa Service Centre
78 Rue Lavaud, Akaroa 7520

<<Akaroa Wairewa Community Board Earthquake Recovery Priority Issues.tr5>> <<Akaroa Wairewa Community Board Earthquake Recovery Priority Issues.DOC>> <<Lyttelton Mt Herbert Community Board Earthquake Recovery Priority Issues.tr5>> <<Lyttelton Mt Herbert Community Board Earthquake Recovery Priority Issues.DOC>>

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Mon, 14 May 2012 15:39:41 +1200
Subject: FW: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.DOC

From: Pam Richardson [mailto:iprichardson@xtra.co.nz]
Sent: Thursday, 19 April 2012 10:32 AM
To: Aitken, Michael
Subject: Re: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.DOC

Thanks Michael . Regards Pam

From: Aitken, Michael
Sent: Thursday, April 19, 2012 9:52 AM
To: Community Board Chairpersons
Cc: Democracy Services Board Advisers ; Gallagher, Carolyn ; Goodman, Lisa ; Owen, Sarah ; Parker, Bob (Mayor)
Subject: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.DOC

Board Chairs

Attached is the draft summary document of the Board issues and staff response for discussion tomorrow.

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City Council.

If you are not the correct recipient of this email please advise the
sender and delete.

Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Mon, 14 May 2012 15:40:22 +1200
Subject: FW: Community Board Earthquake Recovery Priority Issues

______________________________________________
From: Aitken, Michael
Sent: Friday, 30 March 2012 5:04 PM
To: Carter, Liz
Cc: Mitchell, Peter; Goodman, Lisa; Richardson, Pam; Smith, Paula (Private); Gallagher, Carolyn
Subject: RE: Community Board Earthquake Recovery Priority Issues

Thanks Liz

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

http://resources.ccc.govt.nz/images/ccc_...

_____________________________________________
From: Carter, Liz
Sent: Friday, 30 March 2012 4:50 PM
To: Aitken, Michael
Cc: Mitchell, Peter; Goodman, Lisa; Pam Richardson; Paula and Martin
Subject: Community Board Earthquake Recovery Priority Issues

Hi All

Priority Lists from Banks Peninsula Community Boards

Regards
Liz
Liz Carter
Community Board Adviser - Akaroa/Wairewa
Community Board Adviser - Lyttelton/Mt.Herbert
DDI 03 941 5682
Web www.ccc.govt.nz

Christchurch City Council
Akaroa Service Centre
78 Rue Lavaud, Akaroa 7520

<< File: Akaroa Wairewa Community Board Earthquake Recovery Priority Issues.tr5 >> << File: Akaroa Wairewa Community Board Earthquake Recovery Priority Issues.DOC >> << File: Lyttelton Mt Herbert Community Board Earthquake Recovery Priority Issues.tr5 >> << File: Lyttelton Mt Herbert Community Board Earthquake Recovery Priority Issues.DOC >>

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Mon, 14 May 2012 15:40:33 +1200
Subject: FW: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.DOC

From: Aitken, Michael
Sent: Thursday, 19 April 2012 9:52 AM
To: Community Board Chairpersons
Cc: Democracy Services Board Advisers; Gallagher, Carolyn; Goodman, Lisa; Owen, Sarah; Parker, Bob (Mayor)
Subject: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.DOC

Board Chairs

Attached is the draft summary document of the Board issues and staff response for discussion tomorrow.

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

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---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Mon, 14 May 2012 15:40:46 +1200
Subject: FW: Fendalton Waimairi Community Board Chairperson's Report

______________________________________________
From: Aitken, Michael
Sent: Tuesday, 3 April 2012 4:57 PM
To: Cordwell, Edwina
Cc: Mitchell, Peter; Goodman, Lisa; Gallagher, Carolyn
Subject: RE: Fendalton Waimairi Community Board Chairperson's Report

Thanks Edwina

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

http://resources.ccc.govt.nz/images/ccc_...

_____________________________________________
From: Cordwell, Edwina
Sent: Tuesday, 3 April 2012 2:32 PM
To: Aitken, Michael
Cc: Mitchell, Peter; Goodman, Lisa
Subject: RE: Fendalton Waimairi Community Board Chairperson's Report

Dear Michael,

I have discussed this with the Chairperson - Val Carter - and she confirms that the list as submitted are the priority areas for the Fendalton Waimairi ward.

The ward was significantly impacted by the earthquakes and over the last 18 months has been further impacted by decisions/actions taken to ameliorate major issues in other wards - e.g. relocation of businesses, re routing of traffic and an influx of demand for scarce facilities. There has been no CERA, or other agency, pro active activity to identify, address or co ordinate the many issues across the piece in the ward. Therefore the Community Board believes that it is only at the threshold of understanding and dealing with the many issues necessary to support recovery and which are identified in the priority list.

Val hopes that this further background is helpful.

Kind regards,

Edwina

Edwina Cordwell
Community Board Adviser
Fendalton Waimairi Community Board
Mobile: 027 2730 494
Email: edwina.cordwell@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council

_____________________________________________
From: Aitken, Michael
Sent: Friday, 30 March 2012 3:21 PM
To: Cordwell, Edwina
Cc: Mitchell, Peter; Gallagher, Carolyn; Goodman, Lisa
Subject: RE: Fendalton Waimairi Community Board Chairperson's Report

Edwina

Thanks for this. Can you indicate the priorities for FW please?

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

http://resources.ccc.govt.nz/images/ccc_...

_____________________________________________
From: Cordwell, Edwina
Sent: Friday, 30 March 2012 1:37 PM
To: Aitken, Michael
Cc: Mitchell, Peter; Goodman, Lisa; Carter, Val
Subject: Fendalton Waimairi Community Board Chairperson's Report

Dear Michael,

Please find the attached report prepared by the Chairperson of the Fendalton/Waimairi Community Board as requested.

<< File: Fendalton Waimairi Ward Co ordination.doc >>

Many thanks,

Edwina

Edwina Cordwell
Community Board Adviser
Fendalton Waimairi Community Board
Mobile: 027 2730 494
Email: edwina.cordwell@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council

---------- Forwarded message ----------
From: "Mills, Beverley" <Beverley.Mills@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Mon, 14 May 2012 15:41:23 +1200
Subject: FW: Community Board Earthquake Recovery Priority Issues

Beverley Mills
PA to Unit Manager Community Support
Community Support Unit, Community Services
DDI: 03 941 8859
Fax: 03 941 8267
Email: beverley.mills@ccc.govt.nz
Web: www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch, 8011
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

______________________________________________
From: Mills, Beverley
Sent: Thursday, 5 April 2012 1:55 pm
To: Mills, Beverley; Watson, Gary; Sepie, Jay; Byrne, Marie; Milne, Claire; Gallagher, Carolyn; Hulse, Paul; Pratt, Matthew

Cc: Aitken, Michael; Carey, Vanessa
Subject: RE: Community Board Earthquake Recovery Priority Issues

Hi All

Further my email - I can confirm that the Mayor has agreed to an extension of time to complete responses. These need to be all completed and submitted by the final date of 18 April.

Thanks

Beverley Mills
PA to Unit Manager Community Support
Community Support Unit, Community Services
DDI: 03 941 8859
Fax: 03 941 8267
Email: beverley.mills@ccc.govt.nz
Web: www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch, 8011
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

_____________________________________________
From: Mills, Beverley
Sent: Thursday, 5 April 2012 1:22 pm
To: Watson, Gary; Sepie, Jay; Byrne, Marie; Milne, Claire; Gallagher, Carolyn; Hulse, Paul; Pratt, Matthew
Cc: Aitken, Michael; Carey, Vanessa
Subject: Community Board Earthquake Recovery Priority Issues

Hi All

Please may I draw your attention the amend version above. It is important that we are all working on the same document. Spreydon/Heathcote sent amendments today and I have incorporated them in red so you can view immediately the amendments or add ons.

I have also included in the main the Trim number for each board's document they have submitted. This will be very useful for checking and getting more background information for your responses.

Please do not hesitate to contact me for clarification or assistance in completing it with your responses, however as it is in Trim this should be much easier to co-ordinator and keep the document up to date.

Thank you << File: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.tr5 >>

Beverley Mills
PA to Unit Manager Community Support
Community Support Unit, Community Services
DDI: 03 941 8859
Fax: 03 941 8267
Email: beverley.mills@ccc.govt.nz
Web:
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch, 8011
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Mitchell, Peter" <Peter.Mitchell@ccc.govt.nz>
To: "Clearwater, Phil" <Phil.Clearwater@ccc.govt.nz>, "Mora, Mike" <Mike.Mora@ccc.govt.nz>, "Carter, Val" <Val.Carter@ccc.govt.nz>, "Stewart, Linda" <Linda.Stewart@ccc.govt.nz>, "Smith, Paula (Private)" <famvanbeynen@snap.net.nz>, "Richardson, Pam" <Pam.Richardson@ccc.govt.nz>, "Mene, Chris" <Chris.Mene@ccc.govt.nz>, "Todd, Bob" <Bob.Todd@ccc.govt.nz>
Cc: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>, "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>, "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>, "Parker, Bob (Mayor)" <Bob.Parker@ccc.govt.nz>, "Button, Ngaire" <Ngaire.Button@ccc.govt.nz>
Date: Sun, 13 May 2012 14:56:42 +1200
Subject: Recovery Update
At last week's Board Chairs meeting I'd said I'd update you regarding progress on the outcomes identified at the meeting with you in the Mayor's lounge on Friday, 20 April.

1. Database

We are refreshing the Elected Members Intranet to ensure accessible information is kept in one place: the monthly CEO update on Council projects, the monthly SCIRT up dates, key reports to Council on infrastructure and the Community Facilities Rebuild. This information will join the current information already there on consent applications and consents granted. This "refresh" will take place over the next few weeks and staff will email all Board members to advise them.

There is already a mechanism in place to track requests from the Boards; the monthly resolutions table. Any quake recovery issues raised during Board meetings requiring staff follow-up will be incorporated in this table and staff will report back on proposed completion dates and progress.

2. Board Advisers

I've now met with the Board advisers and there are a number of useful management issues raised by them which I'm working through.

3. Case Study Involving Lyttelton/Mt. Herbert Community Board

I've had discussions with the Strategy and Planning Group and we're meeting shortly with Michelle Mitchell's team to discuss the role of CERA's earthquake co-ordinators to provide information for the Boards. I attach a copy of the minutes of the Board Chairs meeting of 23 March 2012 where CERA's co ordinators were discussed.

<<Lucy Daeth.doc>>

Peter.

Peter Mitchell
General Manager
Regulation and Democracy Services
DDI: 03 941 8549
Fax: 03 941 8572
Email: peter.mitchell@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Mitchell, Peter" <Peter.Mitchell@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Wed, 18 Apr 2012 12:20:41 +1200
Subject: Community Board earthquake items
<<RDS Boards Requests.doc>>

Lisa,

Comments with my tweaks.

Peter Mitchell
General Manager
Regulation and Democracy Services
DDI: 03 941 8549
Fax: 03 941 8572
Email: peter.mitchell@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Mitchell, Peter" <Peter.Mitchell@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Fri, 30 Mar 2012 16:34:39 +1200
Subject: Community Boards requests
Lisa,

The attachment below is my reading of the lists from the Boards and the items where RDS would be expected to provide a response. You'll see I've included a draft comment from John Higgins for a Fendalton/Waimairi item.

Can you see if you agree with my list. Can we discuss the format of our response.

<<Boards Requests.doc>>

Peter Mitchell
General Manager
Regulation and Democracy Services
DDI: 03 941 8549
Fax: 03 941 8572
Email: peter.mitchell@ccc.govt.nz
Web: www.ccc.govt.nz

Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Community Board Chairpersons" <CommunityBoardChairpersons@ccc.govt.nz>
Cc: "Democracy Services Board Advisers" <DemocracyServicesBoardAdvisers@ccc.govt.nz>, "Gallagher, Carolyn" <Carolyn.Gallagher@ccc.govt.nz>, "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>, "Owen, Sarah" <Sarah.Owen@ccc.govt.nz>, "Parker, Bob (Mayor)" <Bob.Parker@ccc.govt.nz>
Date: Thu, 19 Apr 2012 09:52:16 +1200
Subject: CSU - Community Boards - Priority Earthquake Recovery Issues 2012 March.DOC
Board Chairs

Attached is the draft summary document of the Board issues and staff response for discussion tomorrow.

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

---------- Forwarded message ----------
From: "Aitken, Michael" <Michael.Aitken@ccc.govt.nz>
To: "Goodman, Lisa" <Lisa.Goodman@ccc.govt.nz>
Cc:
Date: Tue, 1 May 2012 13:40:02 +1200
Subject: RE: Issues Tracker
Lisa

Appreciate that there are other things to do!

In general, the large spreadsheet should form the basis of the "new" tracker. If an issue is already in the action tracker from a board resolution then it shouldn't be on this new list. This is for outstanding issues that the CBA would track on behalf of the Board and the CBA would use to update the Board as to where the issues have gone but issues that have fallen short of a Board resolution.

Hope this makes sense - a mock-up for Friday would be great.

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

From: Goodman, Lisa
Sent: Tuesday, 1 May 2012 1:21 PM
To: Aitken, Michael
Subject: FW: Issues Tracker

Not yet I'm sorry I'm bogged down with Annual Plan submissions. We can have a mock-up page ready for Friday - which I'll aim to get to you by the end of Wednesday.

But can you please clarify for me - what is to go into this table - the issues in the large excel spreadsheet that's been presented to them?

If that's the case, what if there's duplication with their monthly resolutions table? That captures the issues they raise at their meetings.

cheers

From: Aitken, Michael
Sent: Tuesday, 1 May 2012 12:29 PM
To: Goodman, Lisa
Subject: RE: Issues Tracker

Lisa

Any update on this? We will need to report to the Comm Board Chairs on Friday.

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

From: Goodman, Lisa
Sent: Tuesday, 24 April 2012 5:26 PM
To: Aitken, Michael
Cc: Gallagher, Carolyn
Subject: RE: Issues Tracker

Hi Michael, I'll see what I can do I'm away for the rest of the week too and smack into the Annual Plan submissions on Monday.

Must admit I was surprised when I heard this - the issues they raise regularly are certainly captured in the table that tracks requests for reports or information. We'll need to have a good look at that (50 pages long!) to ensure we avoid duplication with any new mechanism.

cheers

Lisa Goodman
Democracy Services Manager
Democracy Services Unit
DDI: 03 941 6436
Mobile: 0274 382 935

From: Aitken, Michael
Sent: Tuesday, 24 April 2012 5:23 PM
To: Goodman, Lisa
Cc: Gallagher, Carolyn
Subject: Issues Tracker

Lisa

As part of the discussions with Community Board Chairs we have an idea of using an issues tracker, similar to the board resolutions tracker, where board members can raise and track issues such as those identified in the current process. I assume there is some template that would work and that CBAs would maintain it for each board?

I'm away for the rest of the week but can discuss with you on my return. In the interim it would be useful to take what we already have and populate a template??

Regards

Michael Aitken

General Manager
Community Services

DDI 03 +64 3 941 8534
Email michael.aitken@ccc.govt.nz
Web www.ccc.govt.nz
Christchurch City Council
Civic Offices, 53 Hereford Street, Christchurch
PO Box 73016, Christchurch, 8154

Please consider the environment before printing this email

How do I attach the attachments?