OIA response time statistics

J Devere made this Official Information request to New Zealand Police

The request was refused by New Zealand Police.

From: J Devere

Dear New Zealand Police,

For the 2019 calendar year, can you please provide details of:

How many OIA requests were received through the FYI.org.nz portal
Of these, how many were answered and how many were refused (and for those refused, on what grounds)
Of those requests received, how many were responded to within in the statutory time limit of 20 days, in how many cases were extensions required, and in how many cases was the request not responded to and no extension sought.

I would expect that the total would be substantially less than the total number of OIA requests received which was the subject of an FYI OIA request in 2018 that was refused by Police, and therefore able to be answered.

Basically, I am wanting to establish the level of compliance with the OIA requirements exhibited by Police as there appears to be an increasing frequency of responses claiming that responses will require considerable consultation and therefore requiring an extension of time - before the work has even begun.

Thankyou.

Yours faithfully,

J Devere

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New Zealand Police

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-----J Devere <[FYI request #9940 email]> wrote: -----
To: OIA/LGOIMA requests at New Zealand Police <[New Zealand Police request email]>
From: J Devere <[FYI request #9940 email]>
Date: 27/03/2019 05:36PM
Subject: Official Information request - OIA response time statistics

Dear New Zealand Police,
For the 2019 calendar year, can you please provide details of:
How many OIA requests were received through the FYI.org.nz portal
Of these, how many were answered and how many were refused (and for those
refused, on what grounds)
Of those requests received, how many were responded to within in the
statutory time limit of 20 days, in how many cases were extensions
required, and in how many cases was the request not responded to and no
extension sought.
I would expect that the total would be substantially less than the total
number of OIA requests received which was the subject of an FYI OIA
request in 2018 that was refused by Police, and therefore able to be
answered.
Basically, I am wanting to establish the level of compliance with the OIA
requirements exhibited by Police as there appears to be an increasing
frequency of responses claiming that responses will require considerable
consultation and therefore requiring an extension of time - before the
work has even begun.
Thankyou.
Yours faithfully,
J Devere
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Mark Hanna left an annotation ()

The OIA is clear that requests "may be made in any form and communicated by any means". This is not the first time NZ Police have, incorrectly, implied that OIA requests should be lodged via a form on their website.

I expect, given the volume of requests they have no doubt been receiving recently, they may have some less well-trained staff helping to triage incoming requests. It may be worth reminding them that they are obliged to answer your request, as I expect they currently plan to ignore it unless you re-send it via that form.

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From: J Devere

Dear New Zealand Police,

I don’t propose to resubmit my request as the OIA has no requirement for requesters to use a format of the agency’s choosing or convenience.

Please advise if this is either a refusal, or that the request will be processed appropriately.

Yours faithfully,

J Devere

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J Devere left an annotation ()

Complaint made to Ombudsman today.

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From: J Devere

Dear New Zealand Police,

This is well overdue. Can you please furnish a response?

Yours faithfully,

J Devere

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New Zealand Police


Attachment J Devere.pdf
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Good afternoon
 
Please see attached.
 
Ministerial Services

===============================================================

WARNING

The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.

Also note, the views expressed in this message may not necessarily reflect
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error, please email or telephone the sender immediately

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Mark Hanna left an annotation ()

NZ Police appear to have sent a slightly edited version of the response to this different request, instead of answering any of the questions asked in this request?

https://fyi.org.nz/request/9991-policy-a...

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From: J Devere

Dear New Zealand Police,

The response doesn't answer the question, it appears to relate to another OIA request I made some time ago.

Can you please address the question in hand, noting that your response is already well overdue.

Yours faithfully,

J Devere

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From: J Devere

Dear New Zealand Police,

Can you please confirm that this request for a response to the correct question is being addressed? Acknowledgement that you have received my message where I pointed out that you had responded to the wrong question would be helpful please.

Yours faithfully,

J Devere

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From: MAUNDER, Renee
New Zealand Police


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Attachment de Vere response.pdf
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Good afternoon

 

Please find attached the response to this request.

 

Ngā mihi

 

Renée

 

Renée Maunder

Senior Advisor

Ministerial Services

 

P +64 4 470 7119

DDI 44419

E [1][email address]

 

[2]wordmark transparent

 

 

 

 

 

===============================================================

WARNING

The information contained in this email message is intended for the
addressee only and may contain privileged information. It may also be
subject to the provisions of section 50 of the Policing Act 2008, which
creates an offence to have unlawful possession of Police property. If you
are not the intended recipient of this message or have received this
message in error, you must not peruse, use, distribute or copy this
message or any of its contents.

Also note, the views expressed in this message may not necessarily reflect
those of the New Zealand Police. If you have received this message in
error, please email or telephone the sender immediately

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J Devere left an annotation ()

Ombudsman complaint made - it is really unlikely that the information requested is not contained in the database.

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