Horeke temporary pound - contract, and timing of construction
Leo Exel made this Official Information request to Far North District Council
The request was successful.
From: Leo Exel
Dear Far North District Council,
We have been advised, without evidence, that the construction of facilities for the Horeke Temporary Pound commenced prior to the signing of the contract for that pound. This could well be unfounded (and unfair) rumour and as such we want to find out the facts.
Would you please provide a copy of the signed contract between the property owners/trust and FNDC, showing in particular the date of signing.
Would you please also provide the earliest dated internal email or report which mentions when building/construction began at the site.
Please provide any emails relating to the construction of the concrete slab.
Yours faithfully,
Leonie Exel
From: Ask Us Team
Far North District Council
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Attention: The information contained in this email (including any
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and may be legally privileged. If you have received this email in error
you must not use, copy, disclose or distribute it or any information in
it. Please simply notify the sender and delete or destroy all copies of
the email immediately. Unless formally stated, this e-mail and any
attachments do not necessarily reflect the views of the Far North District
Council. The Far North District Council accepts no responsibility for any
interception of, or changes to, our email after it leaves us. We do not
accept responsibility for any viruses or similar carried with our email,
or any effects our email may have on the recipients computer system or
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Far North District Council | Te Kaunihera o Tai Tokerau Ki Te Raki
Ph. 09 401 5200 | Fax. 09 401 2137 | Email. [Far North District Council request email]
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Leo Exel left an annotation ()
This was a very delayed response and they sent it to me directly, not via this website.
In summary - the contract for the lease on the land where Council has put a temporary pound was signed eight months AFTER the council had begun building on that land! It expired on 31.5.18 so we do not know if there is a contract, currently, or one that was signed late again. We continue to chase this as part of our work at the BOI Watchdogs to try to encourage transparency at the Far North District Council, in relation to dogs.
I sent this original LGOIMA on 10 October. The Far North District Council replied on 8 November, omitting to provide (i) the date on the contract, and (ii) a copy of the actual contract, as requested. I asked again that day. When they didn't reply, I asked again the next day, stating I was doing so under LGOIMA. They replied saying they would get the contract to me as soon as reasonably practical, aiming for some time the following week. I finally received the contract on 23.11.18. The date on the top of it was obscured and so they described it. I am now asking for a photo of it, and for any current contract.
Copy of emails below fyi.
From: Leonie Exel
Sent: Saturday, 8 December 2018 3:50 PM
To: Carla Ditchfield-Hunia
Subject: Re: Official information request: 3916337
Dear Ms Ditchfield-Hunia,
Thanks for this contract. Under LGOIMA again, can I please have a copy of the current contract between FNDC and the Horeke Pound owners, as this one expired on 31.5.18.
Also could you please attach a photograph of the contract, so that I can see the actual date on it? Or a scan which shows the date?
Thanks
Leonie
From: Carla Ditchfield-Hunia <Carla.Ditchfield-Hunia@fndc.govt.nz>
Sent: Friday, 23 November 2018 9:54 AM
To: 'Leonie Exel'
Subject: Official information request: 3916337
Dear Ms Exel
Official information request: 3916337
I refer to your information request received 9 November 2018 which has been referred to Legal Services for consideration in accordance with the provisions of the Local Government Official Information and Meetings Act 1987 (“the LGOIMA”).
Information request
Horeke Pound: “I request a copy of the lease agreement.”
Council response
Please find attached a copy of the lease agreement. Pursuant to s 7(2)(a) of the LGOIMA any reference to personal information has been withheld in order to protect the privacy of persons. You will note that the date at the top of the agreement is difficult to make out in copy form, it states 12th day of March.
Thank you for your enquiry.
FNDC-swishYours faithfully
FNDC logo
Carla Ditchfield-Hunia
Legal Services Officer
Corporate Services, Far North District Council | 24-hour Contact Centre 0800 920 029
Carla.Ditchfield-Hunia@fndc.govt.nz
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From: Carla Ditchfield-Hunia <Carla.Ditchfield-Hunia@fndc.govt.nz>
Sent: Thursday, 8 November 2018 1:49 PM
To: 'leoexel@hotmail.com'
Subject: Official information request: 3916337
Leonie Exel
By email only to: leoexel@hotmail.com
Dear Ms Exel
Official information request: 3916337
I refer to your information request received 10 October 2018 which has been referred to Legal Services for consideration in accordance with the provisions of the Local Government Official Information and Meetings Act 1987 (“the LGOIMA”).
Information request
“We have been advised, without evidence that the construction of facilities for the Horeke Temporary Pound commenced prior to the signing of the contract for that pound. This could well be unfounded (and unfair) rumour and as such we want to find out the facts.
Would you please provide a copy of the signed contract between the property owners/trust and FNDC, showing in particular the date of signing.
Would you please also provide the earliest dated internal email or report which mentions when building/construction began at the site.
Please provide any emails relating to the construction of the concrete slab.”
Council response
Council had a verbal contract regarding works on the land with the land owner before later entering into a lease agreement.
Building construction began with the dismantling of kennels and carport relocation. Refer to an email attached dated 28 March 2017.
Please refer to the attached for a copy of an email referencing the concrete slab dated 23 May 2017.
In accordance with section 7(2)(a) of the LGOIMA any reference to personal information (outside of Council officers) has been redacted in order to protect the privacy of natural persons.
Thank you for your enquiry.
FNDC-swishYours faithfully
FNDC logo
Carla Ditchfield-Hunia
Legal Services Officer
Corporate Services, Far North District Council | 24-hour Contact Centre 0800 920 029
Carla.Ditchfield-Hunia@fndc.govt.nz
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