Tēnā koe Robert Stewart,

Thank you for your email received 12 February 2018, under the Official Information Act 1982. Your request has been forwarded to the appropriate officials at National Office to respond. You may expect a decision regarding your request to be sent to you as soon as possible.
 
Nā mātou noa, nā

Official and Parliamentary Information team   |  Ministerial and Executive Services
Ministry of Social Development

Our Purpose:
We help New Zealanders to help themselves to be safe, strong and independent
Ko ta mātou he whakamana tangata kia tū haumaru, kia tū kaha, kia tū motuhake

show quoted sections

Mr Robert Stewart

[1][FOI #7258 email]

 

 

 

Dear Mr Stewart

On 12 February 2018, you emailed the Ministry requesting, under the
Official Information Act 1982, the following information:

·         Can you please provide me a list of all agencies that MSD shares
client information with? Can you please break this list down into
statutory & non-statutory agencies?

 

Information sharing and information matching are two separate frameworks
in the Privacy Act.

The information sharing framework provides for the authorisation and
oversight of Approved Information Sharing Agreements (AISAs). 

AISAs are an enabling tool that allows government agencies to provide
efficient and effective public services. An AISA can do this by allowing
agencies to collaborate and share information without intruding
on individuals' rights or exposing agencies to legal risk.

The lead agency for the AISA must publish a copy of the agreement online,
and must report on activity as specified by the Privacy Commissioner. 

A list of information sharing agreements, including the Ministry of Social
Development’s information sharing agreements, is available from the
website of the Privacy Commissioner here:
[2]www.privacy.org.nz/privacy-for-agencies/information-sharing/approved-information-sharing-agreements/.

The information matching framework provides a detailed set of rules
dealing with the supervision and operation of authorised information
matching programmes. Authorised matching programmes are listed in Schedule
3 of the Privacy Act.  These programmes must be operated in accordance
with the Information Matching Rules (Schedule 4) and Part 10 of the
Privacy Act. A list of authorised information matching programmes in
operation as at 30 June 2017 is also available from the Privacy
Commissioner’s website: [3]www.privacy.org.nz/privacy-for-agencies/

information-sharing/operating-matching-programmes-2/.

None of the agencies that the Ministry has agreements with are
non-statutory agencies.

·         Is the MSD responsible for all OIA requests involving security
or are the security companies themselves responsible?

 

The Ministry of Social Development is responsible for responding to
requests for information relating to Ministry security, where the
information is held by the Ministry.

Agencies may contract private individuals, companies or other
organisations to carry out particular work on their behalf. Information
which an independent contractor to an agency holds in that capacity is
deemed to be held by the agency.

If you wish to discuss this response with us, please feel free to contact
[4][MSD request email].

 

If you are not satisfied with this response, you have the right to seek an
investigation and review by the Ombudsman. Information about how to make a
complaint is available at [5]www.ombudsman.parliament.nz  or 0800 802 602.

 

Yours sincerely

 

Official and Parliamentary Information team | Ministerial and Executive
Services

Ministry of Social Development

 

Our Purpose:
We help New Zealanders to help themselves to be safe, strong and
independent
Ko ta mātou he whakamana tangata kia tū haumaru, kia tū kaha, kia tū
motuhake

 

------------------------------- This email and any attachments may contain
information that is confidential and subject to legal privilege. If you
are not the intended recipient, any use, dissemination, distribution or
duplication of this email and attachments is prohibited. If you have
received this email in error please notify the author immediately and
erase all copies of the email and attachments. The Ministry of Social
Development accepts no responsibility for changes made to this message or
attachments after transmission from the Ministry.
-------------------------------

References

Visible links
1. mailto:[FOI #7258 email]
2. http://www.privacy.org.nz/privacy-for-ag...
3. http://www.privacy.org.nz/privacy-for-ag...
4. mailto:[MSD request email]
5. http://www.ombudsman.parliament.nz/