Policies relating to the handling of OIA requests
Ben made this Official Information request to Crown Law Office
The request was partially successful.
From: Ben
Dear Crown Law Office,
I am conducting research into the Official Information Act (OIA) policies & practices adopted by government agencies, with a view to identifying best practice approaches.
I therefore request the following information under the OIA:
* Copies of the current policy, procedure, manual or other process document that records the Ministry's process or processes for handling and deciding requests under the OIA; and
* Any diagram or flowchart of the Ministry's process or processes (if any have been created);
* Copies of any template response letters that form part of the Ministry's process or processes (if any have been created).
If you need any more information from me please let me know as soon as possible. For the avoidance of doubt, this request does NOT seek drafts or previous policies.
I understand that a decision on a request for information under the OIA must be made as soon as reasonably practicable, and in any case not later than 20 working days after receipt of the request. I trust that a narrow request such as this can be dealt with relatively quickly.
Yours faithfully,
Ben
From: Peter Gunn
Crown Law Office
Dear Ben
Thank you for your official information Act request.
Under s 14 of the Official information Act I am extending the time limit
set out in section 15(1) of the Act because consultations necessary to
make a decision on the request are such that a proper response to the
request cannot reasonably be made within the original time limit.
A response to your request will be made by 4 August 2017.
You have the right, under section 28(3) of the Act to make a complaint to
an Ombudsman about this extension.
Kind regards
Peter Gunn
Crown Counsel/Team Manager
Crown Law Te Tari Ture o te Karauna
DDI: +64 4 494 5561
F: +64 4 473 3482
[1]www.crownlaw.govt.nz
-----Original Message-----
From: Ben [[2]mailto:[FOI #6050 email]]
Sent: Friday, 23 June 2017 10:45 PM
To: OIA
Subject: Official Information request - Policies relating to the handling
of OIA requests
Dear Crown Law Office,
I am conducting research into the Official Information Act (OIA) policies
& practices adopted by government agencies, with a view to identifying
best practice approaches.
I therefore request the following information under the OIA:
* Copies of the current policy, procedure, manual or other process
document that records the Ministry's process or processes for handling and
deciding requests under the OIA; and
* Any diagram or flowchart of the Ministry's process or processes (if any
have been created);
* Copies of any template response letters that form part of the Ministry's
process or processes (if any have been created).
If you need any more information from me please let me know as soon as
possible. For the avoidance of doubt, this request does NOT seek drafts or
previous policies.
I understand that a decision on a request for information under the OIA
must be made as soon as reasonably practicable, and in any case not later
than 20 working days after receipt of the request. I trust that a narrow
request such as this can be dealt with relatively quickly.
Yours faithfully,
Ben
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From: Jane Smith
Crown Law Office
4115955 Official Information request Policies relating to the handling of OIA requests.PDF.pdf
2.1M
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Please find attached our letter in the above matter.
Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or DX SP20208 |
Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI: +64 4
494 5668 or Fax +64 4 473 3482 | [1]www.crownlaw.govt.nz
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Confidentiality Notice: This email may contain information that is
confidential or legally privileged. If you have received it by mistake,
please:
(a) reply promptly to that effect, and remove this email and the reply
from your system; (b) do not act on this email in any other way. Thank
you.
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References
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1. http://www.crownlaw.govt.nz/
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From: Ben
Dear Jane Smith,
Thank you for your response. The PDF you have sent me is 8 pages long, and abruptly cuts out part way through the 8th page. It looks like the document may have been corrupted. Could you please resend.
Yours sincerely,
Ben
From: Jane Smith
Crown Law Office
Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or DX SP20208 | Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI: +64 4 494 5668 or Fax +64 4 473 3482 | www.crownlaw.govt.nz
-----Original Message-----
From: Ben [mailto:[FYI request #6050 email]]
Sent: Sunday, 6 August 2017 10:09 PM
To: Jane Smith
Subject: Re: Official Information request - Policies relating to the handling of OIA requests
Dear Jane Smith,
Thank you for your response. The PDF you have sent me is 8 pages long, and abruptly cuts out part way through the 8th page. It looks like the document may have been corrupted. Could you please resend.
Yours sincerely,
Ben
-----Original Message-----
Please find attached our letter in the above matter.
Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or DX SP20208 | Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI: +64 4
494 5668 or Fax +64 4 473 3482 | [1]www.crownlaw.govt.nz
References
Visible links
1. http://www.crownlaw.govt.nz/
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FYI request #6050 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
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Confidentiality Notice: This email may contain information that is confidential or legally privileged. If you have received it by mistake, please:
(a) reply promptly to that effect, and remove this email and the reply from your system; (b) do not act on this email in any other way. Thank you.
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From: Jane Smith
Crown Law Office
4115955 Official Information request Policies relating to the handling of OIA requests.PDF.pdf
2.1M
Download
View as HTML
Dear Sir
The 8th page ends:
Refusal:
As this response is [in part] a refusal, I advise you of your right to seek a review of this decision by the Ombudsman, pursuant to s 28 of the Official Information Act.
However, I attach a further copy.
Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or DX SP20208 | Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI: +64 4 494 5668 or Fax +64 4 473 3482 | www.crownlaw.govt.nz
-----Original Message-----
From: Ben [mailto:[FOI #6050 email]]
Sent: Sunday, 6 August 2017 10:09 PM
To: Jane Smith
Subject: Re: Official Information request - Policies relating to the handling of OIA requests
Dear Jane Smith,
Thank you for your response. The PDF you have sent me is 8 pages long, and abruptly cuts out part way through the 8th page. It looks like the document may have been corrupted. Could you please resend.
Yours sincerely,
Ben
-----Original Message-----
Please find attached our letter in the above matter.
Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or DX SP20208 | Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI: +64 4
494 5668 or Fax +64 4 473 3482 | [1]www.crownlaw.govt.nz
References
Visible links
1. http://www.crownlaw.govt.nz/
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #6050 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.
-------------------------------------------------------------------
***********************************************************************************************************************************************************************
Confidentiality Notice: This email may contain information that is confidential or legally privileged. If you have received it by mistake, please:
(a) reply promptly to that effect, and remove this email and the reply from your system; (b) do not act on this email in any other way. Thank you.
***********************************************************************************************************************************************************************
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Oliver Lineham (FYI.org.nz volunteer) left an annotation ()
Hi Ben,
It's been brought to my attention the response from Crown Law seems to be cut off at the end. I've double checked the raw email received by our system, and it really does end there (on page 8, sentence under heading "Refusal"). There may have been a problem on their end.
You may want to check send a follow-up to check if that was intended and/or ask them to resend it.
Oliver
FYI.org.nz admin
Link to this