Thank you for contacting Hamilton City Council.
You have reached us outside of operating hours - 8am to 5pm each business
day
If your query or concern is URGENT, please phone our After Hours team on
07 838 6699, they will be able to assit you further
If your query is Non-Urgent it will be attended to by our Customer Service
team on the next working day.

Customer Services
Hamilton City Council
PH: 07 838 6699 | Email: [Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
www.hamilton.govt.nz

This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

Good morning,

 

Thank you for your email, I have referred this information to the
Democracy / Official Infomation  Unit who will follow up and make contact
with you.

 

Have a good day

 

Regards,

Customer Services Unit

City Growth

Hamilton City Council
DDI: 07 838 6699 | Email: [1][Hamilton City Council request email] 
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[2]www.hamilton.govt.nz
[3]Like us on Facebook [4]Follow us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

-----Original Message-----
From: "jonathan hall" <[FOI #5947 email]>
Sent: Tuesday, 30 May 2017 11:53 PM
To: "OIA/LGOIMA requests at Hamilton City Council" <[Hamilton City Council request email]>
Subject: Official Information request - Use of automated technologies to
capture and /or recognize vehicle license plates

Dear Hamilton City Council,

1. I would like to know if HCC or any of its contractors use any automated
technologies to capture and /or recognize vehicle license plates?

If so.

2. For what purpose is this information collected?
3. Can I please have a copy of the data retention/access and destruction
policy for this information?
4. What information is collected?
5. An extract of 1000 records from this data set with the license numbers
removed to ensure the data is not identifiable to a specific vehicle.

Yours faithfully,

Jonathan Hall

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #5947 email]

Is [Hamilton City Council request email] the wrong address for Official Information requests to
Hamilton City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[Hamilton City Council request email]
2. https://u1865923.ct.sendgrid.net/wf/clic...
3. https://u1865923.ct.sendgrid.net/wf/clic...
4. https://u1865923.ct.sendgrid.net/wf/clic...

hide quoted sections

Good afternoon Jonathan,

 

I write to acknowledge your information request of 30 May 2017 in respect
of automated technologies used to capture and /or recognize vehicle
license plates.

 

Please be advised that your request has been passed on to the relevant
team within Council and you will be informed of the outcome.

The Local Government Official Information and Meetings Act 1987 requires
that we advise you of our decision on whether the Council will provide the
requested information or not  “as soon as reasonably practicable”, no
later than 20 working days after the day we received your request. We will
respond to you no later than 27 June 2017.

 

Kind Regards,

 

Amy Viggers
On behalf of the Privacy Officer

 

DDI: 07 8386727 | Email: [1][email address]

[2]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

 

-----Original Message-----
From: "jonathan hall" <[8][FOI #5947 email]>
Sent: Tuesday, 30 May 2017 11:53 PM
To: "OIA/LGOIMA requests at Hamilton City Council" <[9][Hamilton City Council request email]>
Subject: Official Information request - Use of automated technologies to
capture and /or recognize vehicle license plates

Dear Hamilton City Council,

1. I would like to know if HCC or any of its contractors use any automated
technologies to capture and /or recognize vehicle license plates?

If so.

2. For what purpose is this information collected?
3. Can I please have a copy of the data retention/access and destruction
policy for this information?
4. What information is collected?
5. An extract of 1000 records from this data set with the license numbers
removed to ensure the data is not identifiable to a specific vehicle.

Yours faithfully,

Jonathan Hall

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[10][FOI #5947 email]

Is [11][Hamilton City Council request email] the wrong address for Official Information
requests to Hamilton City Council? If so, please contact us using this
form:
[12]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[13]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.hamilton.govt.nz/
3. http://www.hamilton.govt.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton
8. mailto:[FOI #5947 email]
9. mailto:[Hamilton City Council request email]
10. mailto:[FOI #5947 email]
11. mailto:[Hamilton City Council request email]
12. https://fyi.org.nz/change_request/new?bo...
13. https://fyi.org.nz/help/officers

hide quoted sections

Dear Jonathan

 

Further to your information request of 30 May 2017 in respect of automated
technologies used to capture and /or recognize vehicle license plates, I
am now able to provide Hamilton City Council’s response.

                          

You requested:

1. I would like to know if HCC or any of its contractors use any automated
technologies to capture and /or recognize vehicle license plates?
If so/
2. For what purpose is this information collected?
3. Can I please have a copy of the data retention/access and destruction
policy for this information?
4. What information is collected?
5. An extract of 1000 records from this data set with the license numbers
removed to ensure the data is not identifiable to a specific vehicle.

 

Our response:

We can confirm that our City Transportation Parking Team uses automated
technology for the purposes of analysing vehicle occupancy rates in
on-street car park spaces in key areas of our city.

 

The technology employed is known as ANPR (automatic number plate
recognition).  We have one vehicle setup to allow the ANPR equipment to be
affixed to it when required.  Currently up to six ANPR surveys are
scheduled for this calendar year (2 x Central city; 1 x Hospital; 1 x
University; 1 x Chartwell; 1 x Hamilton East).

 

The licence plate data collected through the ANPR survey is used to
develop information for evidence-based updates to our on-street parking
space occupancy trends in Hamilton.  In particular collection of this data
enables staff to provide evidence-based updates to the quarterly reporting
against the 2015-25 10 Year Plan on the percentage of on-street car parks
in the central city high demand parking areas that are full between 10am –
4pm on weekdays.  It also allows staff to understand on-street parking
trends in other key precincts across the city these include:

·         Hospital

·         Hamilton East

·         University

·         Chartwell

 

Raw data captured through ANPR surveys is kept for the duration of the
analysis period and then overwritten – an example of the data collected
(i.e. an extract of 1000 records with the licence numbers removed) is
provided in Attachment 1.  Understanding the use of parking spaces is
important for informed decision making, this is why identification of
“parking events” is surveyed. To identify “parking events” the date, time,
location, vehicle ID and duration of stay are recorded and analysed.
 Licence plates provide the simplest way to identify individual vehicles;
enabling  length of stay in a location to be calculated. The data captured
 Once information is converted from raw data into a record it is assigned
against the appropriate class and code for how it will be treated in
accordance with Council’s record management policy.  This information is
accessible by staff, and our nominated consultant (for analysis purposes).

 

A copy of Council’s current records management policy (& standard) has
been provided as Attachment 2 and is due for review December 2017.   To
deliver on this policy Council has adopted the Associated Local Government
Information Management (ALGIM) schedule.  Attachment 3 provides a copy of
the relevant section of the schedule (i.e. ‘Z24.1.4 Parking Reports and
statistics’) which has been created to assist local government to meet its
requirements under the Public Records Act 2005 and Archives NZ.

 

I trust the information provided answers your request on this matter.

 

Kind Regards,

 

Amy Viggers
On behalf of the Privacy Officer

 

DDI: 07 8386727 | Email: [1][email address]

[2]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

From: official information
Sent: Wednesday, 31 May 2017 3:15 PM
To: '[FOI #5947 email]'
Subject: LGOIMA 17086: Use of automated technologies

 

Good afternoon Jonathan,

 

I write to acknowledge your information request of 30 May 2017 in respect
of automated technologies used to capture and /or recognize vehicle
license plates.

 

Please be advised that your request has been passed on to the relevant
team within Council and you will be informed of the outcome.

The Local Government Official Information and Meetings Act 1987 requires
that we advise you of our decision on whether the Council will provide the
requested information or not  “as soon as reasonably practicable”, no
later than 20 working days after the day we received your request. We will
respond to you no later than 27 June 2017.

 

Kind Regards,

 

Amy Viggers
On behalf of the Privacy Officer

 

DDI: 07 8386727 | Email: [8][email address]

[9]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[10]www.hamilton.govt.nz
[11]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[13]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

 

-----Original Message-----
From: "jonathan hall" <[15][FOI #5947 email]>
Sent: Tuesday, 30 May 2017 11:53 PM
To: "OIA/LGOIMA requests at Hamilton City Council" <[16][email address]>
Subject: Official Information request - Use of automated technologies to
capture and /or recognize vehicle license plates

Dear Hamilton City Council,

1. I would like to know if HCC or any of its contractors use any automated
technologies to capture and /or recognize vehicle license plates?

If so.

2. For what purpose is this information collected?
3. Can I please have a copy of the data retention/access and destruction
policy for this information?
4. What information is collected?
5. An extract of 1000 records from this data set with the license numbers
removed to ensure the data is not identifiable to a specific vehicle.

Yours faithfully,

Jonathan Hall

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[17][FOI #5947 email]

Is [18][email address] the wrong address for Official Information
requests to Hamilton City Council? If so, please contact us using this
form:
[19]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[20]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.hamilton.govt.nz/
3. http://www.hamilton.govt.nz/
4. http://www.facebook.com/HamiltonCityCoun...
5. http://www.facebook.com/HamiltonCityCoun...
6. http://www.twitter.com/CouncilHamilton
7. http://www.twitter.com/CouncilHamilton
8. mailto:[email address]
9. http://www.hamilton.govt.nz/
10. http://www.hamilton.govt.nz/
11. http://www.facebook.com/HamiltonCityCoun...
12. http://www.facebook.com/HamiltonCityCoun...
13. http://www.twitter.com/CouncilHamilton
14. http://www.twitter.com/CouncilHamilton
15. mailto:[FOI #5947 email]
16. mailto:[email address]
17. mailto:[FOI #5947 email]
18. mailto:[email address]
19. https://fyi.org.nz/change_request/new?bo...
20. https://fyi.org.nz/help/officers

hide quoted sections