The request was partially successful.
Dear Minister of Police,
Could you please tell me how the police NIA system works, rules and regulations for adding personal notes in the police NIA system on a individual and noted on the individuals police record.
Yours faithfully, H.Burges
From: collins reception
I write to confirm receipt today of your request dated 2 December 2016 requesting:
· "...how the police NIA system works, rules and regulations for adding personal notes in the police NIA system on a individual and noted on the individuals police record."
The information you have requested is not held by this office, but is likely to be held by the New Zealand Police.
Therefore we are transferring your request under section 14(b)(i) of the Official Information Act 1982 to New Zealand Police for their consideration.
Office of Hon Judith Collins
Minister of Police | Minister of Corrections | MP for Papakura
Phone: 04 817 6806 | 4.1 Executive Wing | Parliament Buildings, Wellington 6160, New Zealand
From: WEBB, Michael (Mike)
Dear H.Burges (Burgess?)
I refer to your email of 2 December 2016, initially sent to the Office of
the Minister of Police, requesting details of how Police’s National
Intelligence Application (NIA) works, including “rules and regulations for
adding personal notes in the police NIA system on a individual and noted
on the individuals police record”. As you are aware, your request was
subsequently transferred to New Zealand Police for response.
Simply put, NIA is a database used by Police to manage information needed
to support operational policing. The database holds records about
offences and incidents reported to Police as well as intelligence
notings. Records contain ‘entities’ such as vehicles, people and
locations; which in turn can be linked to each other. While most
information visible in NIA is entered and maintained by Police staff, some
data are owned and managed by other agencies and is only visible to Police
employees through NIA (for example, vehicle registration information,
which is owned and managed by the New Zealand Transport Agency; and
criminal history information, which is owned and managed by the Ministry
Rules governing the entry of information into NIA are contained within
Police’s National Recording Standard, which is publicly available on our
website and can be accessed via this link
In closing, while you have the right to complain to the Office of the
Ombudsman and seek an investigation and review of my handling of your OIA
request, I trust you find this explanation satisfactorily addresses your
questions, and that you find the additional detail available in the NRS
New Mike Webb
Zealand National Manager: Assurance Group | New Zealand Police
Police P +64 4 979 4509 | E [email address]
Logo Police National Headquarters, 180 Molesworth St, Thorndon, PO Box 3017, Wellington 6140, www.police.govt.nz
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