Good morning Aimee

 

This email is acknowledgement that HBRC has received your LGOIMA request
dated 5 July 2016,  and will respond with the information available as
soon as practicable within the 20 working day statutory timeframe (by 2
August 2016).

 

I would appreciate if you could provide a surname please, to complete our
record of the request.

 

Regards,

Leeanne Hooper
Governance & Corporate Administration Manager
Hawke's Bay Regional Council
159 Dalton Street | Private Bag 6006 | Napier 4142

P 06 833 8017 | F 06 835 3601

[1][email address] | [2]www.hbrc.govt.nz

 [3]cid:image001.jpg@01CA7280.61FFB9D0

 

SAFEGUARDING YOUR ENVIRONMENT + KAITIAKI TUKU IHO

This communication, including any attachments, is confidential. If you are
not the intended recipient,
you should not read it - please contact me immediately, delete it, and do
not copy or use any part of this
communication or disclose anything about it. Thank you. Refer to the
Electronic Transactions Act 2002.

 

P Please consider the environment before printing this e-mail

 

References

Visible links
1. mailto:[email address]
2. http://www.hbrc.govt.nz/

Good afternoon Aimee,

 

Please find the information you requested (dated 5 July – appended
following) about HBRC Councillor attendance at meetings over the period of
the 2013-16 Triennium to date - attached.

 

Please be advised: HBRC meeting attendance is recorded in a spreadsheet
for each financial year, per meeting not per Councillor, with the results
per councillor calculated manually at the end of the period (as attached).

The spreadsheet only records attendance for ‘mandatory’ meetings, so HBRC
does not keep a record of attendance at ‘optional’ fieldtrips, workshops
and the like.

Please also note that workshops are not public meetings and as such are
not minuted, however absences are recorded in the spreadsheet if the
workshop is ‘mandatory’.

 

The Minutes of Meetings are the record of:

- date and time and body (i.e. Council  or Committee) meeting

- councillors/members in attendance

- apologies

- late arrivals and early departures

 

All minutes are a matter of public record and available for further
research on the HBRC website,
[1]http://www.hbrc.govt.nz/our-council/meet...

 

Regards,

Leeanne Hooper
Governance & Corporate Administration Manager
Hawke's Bay Regional Council
159 Dalton Street | Private Bag 6006 | Napier 4142

P 06 833 8017 | F 06 835 3601

[2][email address] | [3]www.hbrc.govt.nz

 [4]cid:image001.jpg@01CA7280.61FFB9D0

 

This communication, including any attachments, is confidential. If you are
not the intended recipient,
you should not read it - please contact me immediately, delete it, and do
not copy or use any part of this
communication or disclose anything about it. Thank you. Refer to the
Electronic Transactions Act 2002.

 

P Please consider the environment before printing this e-mail

 

--------------------------------------------------------------------------

-----Original Message-----

From: aimee w [[5]mailto:[FOI #4220 email]]

Sent: Tuesday, 5 July 2016 2:46 p.m.

To: Information Requests <[6][email address]>

Subject: Official Information request - Mayor and Councillor attendance
this term

 

Dear Hawke's Bay Regional Council,

 

Could you please provide, in table form (.csv or .xls or .xlsx), a
detailed breakdown for the mayor and all councillors, per meeting, of:

- councillors in attendance

- apologies

- late arrivals (and what constitutes that), and

- early departures (and what constitutes that) for all council meetings
for the 2013 triennium, to date?

 

Further, could that table contain data on which meetings were considered
mandatory for councillors, and which were considered optional?

 

For context, I'm looking to reproduce the analysis in the blog post below:
[7]https://medium.com/quicksand/how-many-me...

 

Thanks so much!

 

Yours faithfully,

 

aimee w

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[8][FOI #4220 email]

 

Is [9][Hawke&#x27;s Bay Regional Council request email] the wrong address for Official Information
requests to Hawke&#x27;s Bay Regional Council? If so, please contact us
using this form:

[10]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[11]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

References

Visible links
1. http://www.hbrc.govt.nz/our-council/meet...
2. mailto:[email address]
3. http://www.hbrc.govt.nz/
5. mailto:[FOI #4220 email]
6. mailto:[email address]
7. https://medium.com/quicksand/how-many-me
8. mailto:[FOI #4220 email]
9. mailto:[Hawke&#x27;s Bay Regional Council request email]
10. https://fyi.org.nz/change_request/new?bo...
11. https://fyi.org.nz/help/officers

hide quoted sections

I am away on leave Friday 5 August, and will respond to your email upon my
return to the office Monday morning.

However if you need assistance in the meantime, please ring HBRC reception
on 06-835 9200.