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[IN-CONFIDENCE - RELEASE EXTERNAL]

Kia ora Phillip,

 

Thank you for the information request below.  The Ministry will consider
and respond to your request in accordance with the Official Information
Act 1982 (the Act).

 

Under section 15(1) of the Act, we are required to make and inform you of
our decision on your request as soon as reasonably practicable and in any
case not later than 20 working days after the day on which your request is
received.  You can therefore expect to receive our decision on your
request on or before 26 June 2026.  If more than 20 working days are
needed due to the potential workload and/or consultations involved in
answering your request, we will notify you accordingly.

 

In the interim, if you have any questions about your request, please email
[1][email address].

 

 

Ngâ mihi,

Enquiries National Team | Te Tâhuhu o te Mâtauranga | Ministry of
Education | JH
[2]education.govt.nz
We shape an education system that delivers equitable and excellent
outcomes
He mea târai e mâtou te mâtauranga kia rangatira ai, kia mana taurite ai
ôna huanga

[3]Te TD huhu o te MD tauranga

 

Tçnâ koutou,

 

Under the Official Information Act 1982, I request information regarding
the formal governance, oversight, and decision-making structures used for
the procurement, implementation, assurance, and rollout of the Student
Monitoring, Assessment and Reporting Tool (SMART).

 

In previous responses, the Ministry has advised that decisions relating to
SMART were documented through “formal channels”. To better understand
those formal processes, I request the following information for the period
1 January 2024 to 31 March 2026:

 

• the names or titles of formal governance groups, programme boards,
steering groups, assurance groups, or decision-making bodies involved in
SMART procurement, implementation, assurance, or rollout activities;

 

• a brief description of the role or function of each identified group or
body;

 

• confirmation of which identified group or role held responsibility for:

 

* procurement oversight;

* rollout readiness oversight;

* privacy and security assurance oversight;

* implementation governance; and

* approval to proceed with rollout involving live student data;

 

• copies of any terms of reference, governance structure diagrams,
programme governance frameworks, delegations documents, or reporting line
diagrams relating to SMART governance or oversight;

 

• confirmation of which governance or oversight groups received or
maintained:

 

* risk registers;

* assurance reports;

* readiness assessments;

* probity reports;

* decision logs; or

* action trackers relating to SMART implementation or rollout.

 

This request relates only to formal governance and oversight structures
and does not seek operational communications, assessment content, or
individual student information.

 

If any part of this request is likely to require substantial collation or
research under section 18(f) of the Act, I would welcome the opportunity
to refine the scope.

 

Ngâ mihi,

Phillip Fry

 

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DISCLAIMER:
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confidential and subject to legal privilege. If you are not the intended
recipient, any use, dissemination, distribution or duplication of this
email and attachments is prohibited. If you have received this email in
error please notify the author immediately and erase all copies of the
email and attachments. The Ministry of Education accepts no
responsibility for changes made to this message or attachments after
transmission from the Ministry.

References

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2. http://www.education.govt.nz/
3. https://www.education.govt.nz/

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