[UNCLASSIFIED]

Mōrena Ronda

Thank you for the information request below. The Ministry will consider and respond to your request in accordance with the Official Information Act 1982 (the Act).

Under section 15(1) of the Act, we are required to make and inform you of our decision on your request as soon as reasonably practicable and in any case not later than 20 working days after the day on which your request is received. You can therefore expect to receive our decision on your request on or before the 17th of October 2025. If more than 20 working days are needed due to the potential workload and/or consultations involved in answering your request, we will notify you accordingly.

In the interim, if you have any questions about your request, please email [email address].

Ngā mihi

Enquiries National Team | Te Tāhuhu o te Mātauranga | Ministry of Education | AG
education.govt.nz

We shape an education system that delivers equitable and excellent outcomes
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga

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[UNCLASSIFIED]

Tēnā koe Ronda

 

Thank you for your email of 20 September 2025 requesting the following
information from the Ministry of Education (the Ministry):

 

I am writing to submit an Official Information Act request regarding the
amalgamation of the existing Special Needs Unit at Naenae College with
Kimi Ora School.

Specifically, I request all ministerial correspondence, briefings,
memorandums, and reports related to this matter

                                                                           

Your request has been considered under the Official Information Act 1982
(the Act).

 

Your request, as currently worded, is broad in nature and would require a
search for an unspecified timeframe.

 

Could you please provide a specific timeframe the Ministry can limit our
search to? For example, since January 2025.  

 

We look forward to hearing from you.

 

Please note that, in line with section 15 (1AA) of the Act, if refinement
or clarification of a request is sought within seven working days of the
date on which the request was received, the Ministry may treat the amended
or clarified request as a new request that replaces the original request
for the purposes of calculating the timeframe.

 

Nāku noa, nā

 

 

Official and Parliamentary Information | Te Tāhuhu o te Mātauranga |
Ministry of Education | KJ

1 The Terrace, Wellington

[1]education.govt.nz

 

He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga

We shape an education system that delivers equitable and excellent
outcomes
[2][IMG]

 

 

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Thank you for your email to the Ministry of Education.  
This is an auto generated response confirming your email has been received.
Please do not respond to this message.  
  
We will respond to your email as soon as possible.
Tēnā koe mō tō īmēra mai ki te Tāhuhu o te Mātauranga.     
  
He urupare aunoa tēnei hei whakaatu kua tae mai tō īmēra
ki a mātou. Kaua noa e whakautu i tēnei karere.  
  
Mea ake nei ka urupare tonu atu mātou ki tō īmēra. 

  

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[IN-CONFIDENCE - RELEASE EXTERNAL]

Tēnā koe Rhonda

 

Please find attached extension to your request under the Official
Information Act.

  

Nāku noa, nā,

Official and Parliamentary Information | Ministry of Education | CM

[1]education.govt.nz

He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai
ōna huanga
We shape an education system that delivers equitable and excellent
outcomes
[2]Te Tāhuhu o te Mātauranga

 

 

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[IN-CONFIDENCE - RELEASE EXTERNAL]

Tçnâ koe Ronda

OIA: 1353492 – Amalgamation of Special Needs Unit at Naenae College with
Kimi Ora School

Thank you for your emails of 20 September 2025 and 1 October 2025 to the
Ministry of Education (the Ministry) requesting the following information:

I am writing to submit an Official Information Act request regarding the
amalgamation of the existing Special Needs Unit at Naenae College with
Kimi Ora School. Specifically, I request all ministerial correspondence,
briefings, memorandums, and reports related to this matter.

I confirm that the timeframe for the information I am seeking is from
August 2023 to April 2025.

At this stage, it is difficult to further narrow the timeframe without
additional context as to when such correspondence or reports were most
likely to have been generated. I trust that this specified period will
allow the Ministry to conduct a focused search.

Your request has been considered under the Official Information Act 1982
(the Act).

The Ministry has searched its records and we have not located any
information specific to ministerial correspondence, briefings, memorandums
or reports, regarding the amalgamation of the existing Special Needs Unit
at Naenae College with Kimi Ora School. We are therefore refusing your
request under section 18(e) of the Act, as the information requested does
not exist or despite reasonable efforts, cannot be found.

The Ministry can confirm a satellite unit Property Occupancy Document
(POD) variation between the Naenae College Board and Kimi Ora School Board
was signed in August 2025. 

Further information regarding standard processes and agreements for
leasing school property to another school is set out on the Ministry’s
website at the following link:

[1]https://www.education.govt.nz/education-...

The process for applying for a new or replacement POD variation for
satellites is summarised as follows:

 

 1. Te Mahau/Service (RTLB, Satellite, Sensory Resource Centre) identify a
school with capacity to host with assistance from property advisors.
 2. Base school initiates the application, agree charges and both schools
sign the application.
 3. Host school sends the application to their Property Advisor at the
local Ministry office.
 4. Property Advisor checks and updates the information in K2, attaches a
site plan and signs the application, which is then endorsed to the
Ministry Infrastructure Manager.
 5. When the application is received in National Office, the Leasing team
prepare the POD variation.
 6. The POD Agreement is sent to the Host and Base Schools for sign off
and then returned to the Ministry where it is signed by the School
Property Services General Manager .
 7. Each Party receives a copy of the POD Agreement for their records.

Thank you again for your email. You have the right to ask an Ombudsman to
review this decision on your request, in accordance with section 28 of the
Act. You can do this by writing to [2][email address] or to
Office of the Ombudsman, PO Box 10152, Wellington 6143.

Nâku noa, nâ,

Official and Parliamentary Information | Ministry of Education | CM

[3]education.govt.nz

He mea târai e mâtou te mâtauranga kia rangatira ai, kia mana taurite ai
ôna huanga
We shape an education system that delivers equitable and excellent
outcomes
[4]Te Tâhuhu o te Mâtauranga

 

 

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