[UNCLASSIFIED]

UNCLASSIFIED

Kia ora John,

 

Thank you for your OIA request received on 21/06/25 for:

 

·         The rationale for New Zealand’s participation in the NATO Summit
in June 2025.

 

·         Any formal briefings or preparatory documents prepared for the
Prime Minister or other members of the New Zealand delegation ahead of the
Summit.

 

·         Any strategic objectives, talking points, or planning documents
produced concerning New Zealand’s attendance.

 

·         A list of any bilateral or multilateral meetings scheduled to
occur alongside the Summit, including participating countries or
organisations.

 

·         Any correspondence between the Prime Minister’s Office and MFAT
discussing the purpose or anticipated value of attending the NATO Summit.

 

·         A complete list of New Zealand’s official delegation to the NATO
Summit, including any officials, advisers, and defence or military
personnel accompanying the Prime Minister or attending in any capacity.

 

 This email confirms receipt of your request and advises that we will
respond to it as soon as reasonably practicable, and in terms of the
timeframes and requirements of the OIA.

 

Please note that our response letter to you (with your personal details
redacted), and any enclosed documents, may be published on the Ministry’s
website.

 

Ngâ mihi

 

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatû Aorere

 

UNCLASSIFIED

show quoted sections

[UNCLASSIFIED]

UNCLASSIFIED

Tēnā koe John Wilson,

I am writing concerning your Official Information Act request below, to advise that responding to your request as currently framed would require review of a significant amount of information. As such, it is likely that your request will be refused under section 18(f) of the OIA, as it would require substantial collation and research. Accordingly, I am seeking your agreement to refine your request to be for:

Formal advice for the Prime Minister regarding the NATO Summit in June 2025

Please note clarification or amendment of a request is considered to be a new request for the purpose of calculating the maximum statutory timeframe for response (section 15(1AA) of the OIA refers).

Please confirm if you are happy to proceed with the refined request above, by 5pm 4 July 2025. If we do not hear from you, we will proceed with your original request.

Ngā mihi

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

195 Lambton Quay, Private Bag 18901, Wellington 5045, New Zealand

UNCLASSIFIED

UNCLASSIFIED

show quoted sections

[UNCLASSIFIED]

UNCLASSIFIED

Tēnā koe John Wilson,

We are writing in regards to your Official Information Act 1982 (OIA)
request, refined on 1 July 2025, which asks for:

- Any formal advice prepared for the Prime Minister regarding the NATO
Summit in June 2025.

- A list of briefing notes or talking points for meetings alongside the
Summit.

- A list of New Zealand’s official delegation to the NATO Summit.

This email is to advise that we will need to extend the time limit for
responding to you by 20 working days, to 26 August 2025. This is because:

o consultations necessary to make a decision on your request are such
that a proper response cannot reasonably be made within the original
time frame (section 15A(1)(b) of the OIA refers); and,
o responding to your refined request still necessitates review of a
large quantity of information, and meeting the original time limit
would unreasonably interfere with the operations of the Ministry
(section 15A(1)(a) of the OIA refers)

However, if this process is completed before 26 August 2025, the response
will be sent to you as soon as possible.

If you have any questions, you can contact us by email at:
[1]DM‑[email address]. You have the right to seek an investigation and
review by the Ombudsman of this decision by contacting
[2]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi,

 

 

Tom

 

Senior Advisor
Executive Services Division
Ministry of Foreign Affairs & Trade | Manatū Aorere

 

UNCLASSIFIED

show quoted sections