Tēnā koe,

 

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Communications and Ministerial Services | Corporate Services
Ministry of Justice

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[2]www.justice.govt.nz

 

 

References

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1. mailto:[Ministry of Justice request email]
2. http://www.justice.govt.nz/

Tēnā koe Hannah,

Thank you for emailing the Ministry of Justice (the Ministry).

We acknowledge receipt of your request under the Official Information Act
1982.  Specifically, you requested:

o What is the length of time information such as addresses are kept by
the Ministry of Justice for civilians (not criminals)? 
o Criminal history check asks for addresses going back 10 years - I am
continually being asked for information going back 30-plus years which
disturbs me. 
o Why is this?  It is quite clear that the names match, the addresses
match, there are no criminal convictions - why is the ministry on a
witchhunt to add in addresses that are up to 30-plus years old and of
no relevance whatsoever any more? 
o How long does the Ministry keep this type of CIVIL record (when it is
not related to anything criminal) and why am I asked for it when it's
clear who is requesting and subsequent requests under single surnames
have been returned fine. 

This has been forwarded onto the relevant business unit to respond to. 

The Ministry may publish the response to your request on our website, you
can expect that if your OIA is to be published that this will take place
at least 10 working days after it has been sent you. Your name and any
other personal information will be withheld under Section 9(2)(a) (protect
the privacy of natural persons). 

You can expect a response by 29^th April 2025.

 

Ngā mihi,

 

Ministerial Services

   

Communications and Ministerial Services | Corporate Services

Ministry of Justice | Tāhū o te Ture [1]justice.govt.nz

 

 

-----Original Message-----
From: Hannah Baxter <[FOI #30546 email]>
Sent: Thursday, March 27, 2025 1:53 PM
To: [Ministry of Justice request email]
Subject: Official Information request - Length of time civil records are
held

 

Dear Ministry of Justice,

 

I know from NZ Police records that civilian records (such as an officer's
personnel file, record of service, etc) are held for up to 30 years and
then removed.

 

What is the length of time information such as addresses are kept by the
Ministry of Justice for civilians (not criminals)? 

 

Criminal history check asks for addresses going back 10 years - I am
continually being asked for information going back 30-plus years which
disturbs me. 

 

Why is this?  It is quite clear that the names match, the addresses match,
there are no criminal convictions - why is the ministry on a witchhunt to
add in addresses that are up to 30-plus years old and of no relevance
whatsoever any more? 

 

How long does the Ministry keep this type of CIVIL record (when it is not
related to anything criminal) and why am I asked for it when it's clear
who is requesting and subsequent requests under single surnames have been
returned fine. 

 

Yours faithfully,

 

Hannah Baxter

 

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This is an Official Information request made via the FYI website.

 

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[2][FOI #30546 email]

 

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If you find this service useful as an Official Information officer, please
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References

Visible links
1. http://www.justice.govt.nz/
2. mailto:[FOI #30546 email]
3. mailto:[Ministry of Justice request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers

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