Request for meeting notes
Andrew P made this Official Information request to Simeon Brown
This request has an unknown status. We're waiting for Andrew P to read recent responses and update the status.
From: Andrew P
Dear Hon. Simeon Brown,
Under the provisions of the Official Information Act 1982, I am writing to request access to the meeting notes, in either digital or hard copy format, from meetings held on October 1, 2024, and September 26, 2024. This includes any discussions, decisions, and actions that were documented during these meetings by you, your office staff including political and departmental staff.
If any part of my request is unclear or if additional clarification is needed, please do not hesitate to contact me.
Thank you for your attention to this matter. I look forward to your prompt and positive response.
Yours sincerely,
Andy
From: Simeon Brown (MIN)
Simeon Brown
Thank you for contacting the Hon Simeon Brown, Minister of Health,
Minister for State Owned Enterprises, and Minister for Auckland.
If the topic of your correspondence falls outside of the Minister's
portfolio responsibilities, expresses a personal view, or is copied to
multiple Members of Parliament, then your email will be noted, and it may
be transferred to another Minister’s office, or there may be no further
response to you.
If your correspondence is related to a constituent matter, please get in
touch with the Minister’s electorate team by email
at [1][email address]
If it’s a medical emergency – call 111
This can include chest pain or tightness, difficulty breathing, choking,
severe bleeding or bleeding that won’t stop, sudden weakness or difficulty
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Please note that all emails are read, however please do not expect a
response from this office if your email relates to the below matters as
these responsibilities are delegated to Associate Ministers of Health.
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of Health. If your matter relates to mental health, neurodiversity,
nutrition, or rural health, you can contact Hon Doocey by
emailing [2][email address].
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References
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From: Simeon Brown (MIN)
Simeon Brown
Dear Andrew,
Thank you for your Official Information Act 1982 (the Act) request, received on 11 March, in which you requested the following information:
"Under the provisions of the Official Information Act 1982, I am writing to request access to the meeting notes, in either digital or hard copy format, from meetings held on October 1, 2024, and September 26, 2024. This includes any discussions, decisions, and actions that were documented during these meetings by you, your office staff including political and departmental staff."
Your request will be answered within the provisions of the Official Information Act.
Kind regards,
Georgia Carr
Private Secretary Administration | Office of Hon Simeon Brown MP
Member of Parliament for Pakuranga
Minister of Health | Minister for Auckland | Minister for State Owned Enterprises
Email: [email address] Website: www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
show quoted sections
From: Reef Stewart
Good evening Andrew
Please find attached correspondence from the Office of Hon Simeon Brown, Minister of the Crown.
Kind regards
Reef Stewart
Ministerial Advisor | Office of Hon Simeon Brown
Minister of Health
Minister for State Owned Enterprises
Minister for Auckland
show quoted sections
From: Andrew P
Dear Hon. Minister,
I hope this message finds you well. I am writing regarding my Official Information Act (OIA) request, which explicitly included the portfolios you held at the time the information was created or received.
As per the provisions of the OIA, if you no longer hold the requested information, you are required to inform me of the individual or entity that currently holds it. Additionally, I would like to note that, under the Public Records Act, this information remains public record and should therefore still be retained and accessible, even if you are no longer the Minister.
This is really basic information management, and I would hope that such standards are being adhered to in the interest of transparency and accountability.
I kindly request that you provide this information to ensure compliance with the relevant legislative requirements and facilitate access to the requested material.
Thank you for your attention to this matter. I look forward to your response.
Yours sincerely,
Andrew P
From: Simeon Brown (MIN)
Simeon Brown
Dear Andrew,
Thank you for your Official Information Act 1982 (the Act) request, received on 12th April, in which you requested the following information:
"As per the provisions of the OIA, if you no longer hold the requested information, you are required to inform me of the individual or entity that currently holds it. Additionally, I would like to note that, under the Public Records Act, this information remains public record and should therefore still be retained and accessible, even if you are no longer the Minister.
This is really basic information management, and I would hope that such standards are being adhered to in the interest of transparency and accountability.
I kindly request that you provide this information to ensure compliance with the relevant legislative requirements and facilitate access to the requested material."
Your request will be answered within the provisions of the Official Information Act.
Kind regards,
Georgia Carr
Private Secretary Administration | Office of Hon Simeon Brown MP
Member of Parliament for Pakuranga
Minister of Health | Minister for Auckland | Minister for State Owned Enterprises
Email: [email address] Website: www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
show quoted sections
From: Andrew P
Dear Simeon Brown (MIN),
I am writing to express my concern and disappointment regarding the significant delay in the response to my Official Information Act (OIA) request, which was due by 8 April. As of today, the response is not only overdue but has exceeded the statutory timeframe by a considerable margin.
Under the Official Information Act, a response is required within 20 working days. Any failure to meet this deadline is a clear breach of the Act, which I find unacceptable. The continued delay in providing the requested information is not only a violation of the law but also undermines the public’s right to transparency and accountability.
I am requesting immediate clarification on why my request has not been fulfilled, as well as an explanation for this unlawful delay. Additionally, I expect a firm commitment to when the information will be provided, as further delay is simply not tolerable.
If there are any exceptional circumstances causing this delay, I would expect them to be clearly communicated. However, it is important to note that regardless of any challenges, the legal obligation to respond on time remains.
I expect to receive your response without further delay.
Yours sincerely,
Andrew P
From: Simeon Brown (MIN)
Simeon Brown
Dear Andrew P
Thank you for your email, and I apologise for the delay in responding to your Official Information Act request.
An administrative oversight occurred in the handling of your request, which unfortunately resulted in it not being transferred in a timely manner.
As your request more closely relates to the functions of the Minister of Transport, it is now being formally transferred under section 14(b)(ii) of the Official Information Act 1982 to Hon Chris Bishop, Minister of Transport. His office will provide a response in due course.
Thank you for bringing this to our attention.
If you have any further concerns, please don't hesitate to get in touch.
Yours sincerely,
Georgia Carr
Executive Support | Office of Hon Simeon Brown
Minister of Health | Minister for State Owned Enterprises | Minister for Auckland
M: 021 820 497
Email: [email address]| Website: www.beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
show quoted sections
From: Christopher Bishop (MIN)
Simeon Brown
OIA25-CB122
Dear Andrew,
I am writing to acknowledge receipt of your transferred Official
Information Act request dated the 11^th of March 2025. You have requested
the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
We received your transferred request on 17/06/2025. We will endeavour to
respond to your request as soon as possible and in any event no later than
16/07/2025, being 20 working days after the day your request was
received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
Kind regards,
Office of Hon Chris Bishop
Minister of Housing | Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport |
Associate Minister of Finance | Associate Minister for Sport & Recreation
| Leader of the House | MP for Hutt South
Office: 04 817 6802 | EW 6.3
Email: [1][email address] Website: [2]www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
--------------------------------------------------------------------------
show quoted sections
From: Transport Portfolio
Dear Andrew,
I refer to your transferred Official Information Act request, received by
our Office on 17/06/2025 in which you requested the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
This email is to advise you that your request is being partially
transferred to the Office of Hon James Meager, Associate Minister of
Transport as part of your request is more closely aligned with the
functions of the Associate Minister of Transport. In these circumstances,
we are required by section 14 of the Act to transfer your request.
Kind regards,
Office of Hon. Chris Bishop
Minister of Housing| Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport | Associate Minister of Finance |
Associate Minister for Sport and Recreation | Leader of the House
Private Bag 18041 |Parliament Buildings | Wellington 6160 | New Zealand
Office phone: +64 4 817 6802 | Email: [1][email address]
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
From: Christopher Bishop (MIN)
Sent: Tuesday, 17 June 2025 4:22 PM
To: [2][FOI #30381 email]
Subject: OIA25-CB122 Official Information request - Request for meeting
notes
OIA25-CB122
Dear Andrew,
I am writing to acknowledge receipt of your transferred Official
Information Act request dated the 11^th of March 2025. You have requested
the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
We received your transferred request on 17/06/2025. We will endeavour to
respond to your request as soon as possible and in any event no later than
16/07/2025, being 20 working days after the day your request was
received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
Kind regards,
Office of Hon Chris Bishop
Minister of Housing | Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport |
Associate Minister of Finance | Associate Minister for Sport & Recreation
| Leader of the House | MP for Hutt South
Office: 04 817 6802 | EW 6.3
Email: [3][email address] Website: [4]www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
--------------------------------------------------------------------------
show quoted sections
From: James Meager (MIN)
Simeon Brown
Kia ora
Thank you for your request for official information under the Official
Information Act 1982 (the Act) which has been partly transferred to the
Office of Hon James Meager. You requested:
"Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
The reference number for the parts of your request relevant to our office
is: JMOIA-49
As required under the Official Information Act 1982, the Office will
endeavour to respond to your request no later than 20 working days after
the day your request was received. You can expect a response from our
office by 21 July 2025.
Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [1][email address] or by calling 0800
802 602.
Regards,
Office of Hon James Meager
Minister for the South Island
Minister for Hunting and Fishing
Minister for Youth
Associate Minister of Transport
Phone: 04 817 6830
Email: [2][email address] Website: [3]www.Beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[4]https://www.dia.govt.nz/Proactive-Releas....
From: Transport Portfolio <[email address]>
Sent: Monday, 23 June 2025 9:51 AM
To: [FOI #30381 email]
Cc: James Meager (MIN) <[email address]>
Subject: RE: OIA25-CB122 Official Information request - Request for
meeting notes
Dear Andrew,
I refer to your transferred Official Information Act request, received by
our Office on 17/06/2025 in which you requested the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
This email is to advise you that your request is being partially
transferred to the Office of Hon James Meager, Associate Minister of
Transport as part of your request is more closely aligned with the
functions of the Associate Minister of Transport. In these circumstances,
we are required by section 14 of the Act to transfer your request.
Kind regards,
Office of Hon. Chris Bishop
Minister of Housing| Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport | Associate Minister of Finance |
Associate Minister for Sport and Recreation | Leader of the House
Private Bag 18041 |Parliament Buildings | Wellington 6160 | New Zealand
Office phone: +64 4 817 6802 | Email: [5][email address]
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
From: Christopher Bishop (MIN)
Sent: Tuesday, 17 June 2025 4:22 PM
To: [6][FOI #30381 email]
Subject: OIA25-CB122 Official Information request - Request for meeting
notes
OIA25-CB122
Dear Andrew,
I am writing to acknowledge receipt of your transferred Official
Information Act request dated the 11^th of March 2025. You have requested
the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
We received your transferred request on 17/06/2025. We will endeavour to
respond to your request as soon as possible and in any event no later than
16/07/2025, being 20 working days after the day your request was
received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
Kind regards,
Office of Hon Chris Bishop
Minister of Housing | Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport |
Associate Minister of Finance | Associate Minister for Sport & Recreation
| Leader of the House | MP for Hutt South
Office: 04 817 6802 | EW 6.3
Email: [7][email address] Website: [8]www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
--------------------------------------------------------------------------
show quoted sections
From: James Meager (MIN)
Simeon Brown
Dear Andrew,
I refer to your Official Information Act 1982, received by our office on
23/06/2025 in which you requested the following information:
"Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
I have transferred part of your request to the office of Hon Andrew
Hoggard, as part of your request is more closely connected to their
functions (section 14(b)(i) of the OIA refers). In these circumstances, we
are required by section 14 of the Official Information Act to transfer
this part of your request.
You will hear further from the office of Hon Andrew Hoggard concerning
that part of your request.
Regards,
Jake
Office of Hon James Meager
Minister for the South Island
Minister for Hunting and Fishing
Minister for Youth
Associate Minister of Transport
Phone: 04 817 6830
Email: [1][email address] Website: [2]www.Beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[3]https://www.dia.govt.nz/Proactive-Releas....
From: James Meager (MIN)
Sent: Monday, 23 June 2025 1:59 PM
To: [FOI #30381 email]
Cc: Transport Portfolio <[email address]>
Subject: RE: JMOIA-49 | OIA25-CB122 Official Information request - Request
for meeting notes
Kia ora
Thank you for your request for official information under the Official
Information Act 1982 (the Act) which has been partly transferred to the
Office of Hon James Meager. You requested:
"Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
The reference number for the parts of your request relevant to our office
is: JMOIA-49
As required under the Official Information Act 1982, the Office will
endeavour to respond to your request no later than 20 working days after
the day your request was received. You can expect a response from our
office by 21 July 2025.
Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [4][email address] or by calling 0800
802 602.
Regards,
Office of Hon James Meager
Minister for the South Island
Minister for Hunting and Fishing
Minister for Youth
Associate Minister of Transport
Phone: 04 817 6830
Email: [5][email address] Website: [6]www.Beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[7]https://www.dia.govt.nz/Proactive-Releas....
From: Transport Portfolio <[8][email address]>
Sent: Monday, 23 June 2025 9:51 AM
To: [9][FOI #30381 email]
Cc: James Meager (MIN) <[10][email address]>
Subject: RE: OIA25-CB122 Official Information request - Request for
meeting notes
Dear Andrew,
I refer to your transferred Official Information Act request, received by
our Office on 17/06/2025 in which you requested the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
This email is to advise you that your request is being partially
transferred to the Office of Hon James Meager, Associate Minister of
Transport as part of your request is more closely aligned with the
functions of the Associate Minister of Transport. In these circumstances,
we are required by section 14 of the Act to transfer your request.
Kind regards,
Office of Hon. Chris Bishop
Minister of Housing| Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport | Associate Minister of Finance |
Associate Minister for Sport and Recreation | Leader of the House
Private Bag 18041 |Parliament Buildings | Wellington 6160 | New Zealand
Office phone: +64 4 817 6802 | Email: [11][email address]
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
From: Christopher Bishop (MIN)
Sent: Tuesday, 17 June 2025 4:22 PM
To: [12][FOI #30381 email]
Subject: OIA25-CB122 Official Information request - Request for meeting
notes
OIA25-CB122
Dear Andrew,
I am writing to acknowledge receipt of your transferred Official
Information Act request dated the 11^th of March 2025. You have requested
the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
We received your transferred request on 17/06/2025. We will endeavour to
respond to your request as soon as possible and in any event no later than
16/07/2025, being 20 working days after the day your request was
received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
Kind regards,
Office of Hon Chris Bishop
Minister of Housing | Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport |
Associate Minister of Finance | Associate Minister for Sport & Recreation
| Leader of the House | MP for Hutt South
Office: 04 817 6802 | EW 6.3
Email: [13][email address] Website: [14]www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
--------------------------------------------------------------------------
show quoted sections
From: Andrew Hoggard (MIN)
Simeon Brown
Dear Andrew,
I am writing to acknowledge receipt of your Official Information Act
request transferred to the Office of Hon Andrew Hoggard. You have
requested the following information:
"Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
We will endeavour to respond to your request as soon as possible and in
any event no later than 1 August, being 20 working days after the day your
request was received. If we are unable to respond to your request by then,
we will notify you of an extension of that timeframe.
Kind regards,
[1]A pink and Office of Hon Andrew Hoggard
white emblem
with two women Minister for Biosecurity
holding flags
Description Minister for Food Safety
automatically
generated Associate Minister of Agriculture (Animal Welfare, Skills)
Associate Minister for the Environment
Email: [2][email address] | Website:
[3]www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
[4]+6448176822
Authorised by Hon Andrew Hoggard, Parliament Buildings, Wellington
Disclaimer: The information contained in this email is privileged and
confidential and intended for the addressee only. If you are not the
intended recipient, you are asked to respect that confidentiality and not
disclose, copy, or make use of its contents. If received in error, you
are asked to destroy this email and contact the sender immediately. Your
assistance is appreciated.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal,
or constituency matters). For each meeting in scope, the summary would
list - date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[5]https://www.dia.govt.nz/Proactive-Releas...
From: James Meager (MIN) <[email address]>
Sent: Friday, 4 July 2025 3:28 PM
To: [FOI #30381 email]
Cc: Andrew Hoggard (MIN) <[email address]>
Subject: OIA167 - RE: JMOIA-49 | OIA25-CB122 Official Information request
- Request for meeting notes
Dear Andrew,
I refer to your Official Information Act 1982, received by our office on
23/06/2025 in which you requested the following information:
"Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
I have transferred part of your request to the office of Hon Andrew
Hoggard, as part of your request is more closely connected to their
functions (section 14(b)(i) of the OIA refers). In these circumstances, we
are required by section 14 of the Official Information Act to transfer
this part of your request.
You will hear further from the office of Hon Andrew Hoggard concerning
that part of your request.
Regards,
Jake
Office of Hon James Meager
Minister for the South Island
Minister for Hunting and Fishing
Minister for Youth
Associate Minister of Transport
Phone: 04 817 6830
Email: [6][email address] Website: [7]www.Beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[8]https://www.dia.govt.nz/Proactive-Releas....
From: James Meager (MIN)
Sent: Monday, 23 June 2025 1:59 PM
To: [9][FOI #30381 email]
Cc: Transport Portfolio <[10][email address]>
Subject: RE: JMOIA-49 | OIA25-CB122 Official Information request - Request
for meeting notes
Kia ora
Thank you for your request for official information under the Official
Information Act 1982 (the Act) which has been partly transferred to the
Office of Hon James Meager. You requested:
"Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
The reference number for the parts of your request relevant to our office
is: JMOIA-49
As required under the Official Information Act 1982, the Office will
endeavour to respond to your request no later than 20 working days after
the day your request was received. You can expect a response from our
office by 21 July 2025.
Under section 28(3) of the Act you have the right to ask the Ombudsman to
review any decisions made under this request. The Ombudsman may be
contacted by email at: [11][email address] or by calling 0800
802 602.
Regards,
Office of Hon James Meager
Minister for the South Island
Minister for Hunting and Fishing
Minister for Youth
Associate Minister of Transport
Phone: 04 817 6830
Email: [12][email address] Website: [13]www.Beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[14]https://www.dia.govt.nz/Proactive-Releas....
From: Transport Portfolio <[15][email address]>
Sent: Monday, 23 June 2025 9:51 AM
To: [16][FOI #30381 email]
Cc: James Meager (MIN) <[17][email address]>
Subject: RE: OIA25-CB122 Official Information request - Request for
meeting notes
Dear Andrew,
I refer to your transferred Official Information Act request, received by
our Office on 17/06/2025 in which you requested the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
This email is to advise you that your request is being partially
transferred to the Office of Hon James Meager, Associate Minister of
Transport as part of your request is more closely aligned with the
functions of the Associate Minister of Transport. In these circumstances,
we are required by section 14 of the Act to transfer your request.
Kind regards,
Office of Hon. Chris Bishop
Minister of Housing| Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport | Associate Minister of Finance |
Associate Minister for Sport and Recreation | Leader of the House
Private Bag 18041 |Parliament Buildings | Wellington 6160 | New Zealand
Office phone: +64 4 817 6802 | Email: [18][email address]
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
From: Christopher Bishop (MIN)
Sent: Tuesday, 17 June 2025 4:22 PM
To: [19][FOI #30381 email]
Subject: OIA25-CB122 Official Information request - Request for meeting
notes
OIA25-CB122
Dear Andrew,
I am writing to acknowledge receipt of your transferred Official
Information Act request dated the 11^th of March 2025. You have requested
the following information:
" Under the provisions of the Official Information Act 1982, I am writing
to request access to the meeting notes, in either digital or hard copy
format, from meetings held on October 1, 2024, and September 26, 2024.
This includes any discussions, decisions, and actions that were documented
during these meetings by you, your office staff including political and
departmental staff."
We received your transferred request on 17/06/2025. We will endeavour to
respond to your request as soon as possible and in any event no later than
16/07/2025, being 20 working days after the day your request was
received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.
Kind regards,
Office of Hon Chris Bishop
Minister of Housing | Minister for Infrastructure | Minister Responsible
for RMA Reform | Minister of Transport |
Associate Minister of Finance | Associate Minister for Sport & Recreation
| Leader of the House | MP for Hutt South
Office: 04 817 6802 | EW 6.3
Email: [20][email address] Website: [21]www.Beehive,govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Email disclaimer:
This email communication is confidential between the sender and the
recipient. The intended recipient may not distribute it without the
permission of the sender. If this email is received in error, it remains
confidential and you may not copy, retain or distribute it in any manner.
Please notify the sender immediately and erase all copies of the message
and all attachments. Thank you.
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