Tēnā koe Marcus,

Thank you for your request under the Official Information Act 1982 (the Act) to Te Tari Taiwhenua | the Department of Internal Affairs.

We will provide a response to your request as soon as practicable and within 20 working days. The 20th working day is 12 March 2025.

Please note that in cases where our response provides information that is identified to be of general public interest, the response may also be published on our website. If we publish the response to your OIA request, all personal information, including your name and contact details, will be removed.

Ngā mihi,

Ministerial and Official Correspondence
Policy & Te Tiriti
Te Tari Taiwhenua | Department of Internal Affairs
45 Pipitea Street, Pipitea, Wellington 6011
Website| Facebook | LinkedIn

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Tçnâ koe Marcus,

Thank you for your email of 12 February 2025 to the Department of Internal
Affairs (the Department) requesting information about the Film and Video
Labelling Body (FVLB) under the Official Information Act 1982 (the Act).

We are emailing to invite you to refine the introductory part of your
request for “Any and all information regarding the financial status and/or
continued viability of the Film and Video Labelling Body (referred to as
FVLB hereafter) from 2019 until Present, including but not limited to”, as
well as to clarify on part one and refine part four of your request.

Introductory part

As it stands, the scope of your request covers a wide range and volume of
information, as it covers ‘any and all information…from 2019 until
present…’, including emails, and is not limited to the specific parts of
your request. This may result in a refusal of your request under section
18(f) of the Act, as the information requested cannot be made available
without substantial collation or research. One way to avoid refusing your
request would be for you to limit to the request to the bulleted matters
listed, to read as:

Information regarding the specific items listed below, relating to the
financial status and/or continued viability of the Film and Video
Labelling Body (referred to as FVLB hereafter)…

Limiting the request in this way would allow us to provide the information
of interest to you.

Part one

With respect to part one of your request, you are seeking “Any
monthly/quarterly/yearly reports that provide a status update on the Film
and Video Labelling Body's financial health and/or ability to continue
operations”. We wish to note that the Department received reports from
FVLB as part of its financial viability reviews in 2020 to 2022. Following
these reviews, the Department provided one-off funding in 2020 and 2021,
and ongoing funding to FVLB from 2023 to 2025.

We wish to clarify whether you are seeking the regular financial reports
submitted by FVLB to the Department during the period of 2020 to the date
of your request. We also wish to note these reports from FVLB are usually
monthly breakdowns of its annual reports. FVLB’s annual reports are
published as part of its obligations as a registered charity at:
[1]register.charities.govt.nz/CharitiesRegister/ViewCharity?accountId=083dcb5c-b4c8-dc11-8026-0015c5f3da29&redirectUrl=https%3A%2F%2Fregister.charities.govt.nz%2FCharitiesRegister%2FSearch%3FSubmitted%3DTrue%26CharityNameSearchType%3DContains%26CharityName%3Dlabelling%2Bbody.

Part four

With respect to part four of your request, you are seeking “Any
correspondence (email, SMS etc) regarding the decision by the DIA to
provide ongoing funding to the FVLB, which began from 2021”. We would need
to access the records of previous employees and run searches across a
number of inactive email accounts, as well as the records of current
staff. As it stands, this portion of your request is likely to involve
substantial collation or research and be refused under section 18(f) of
the Act.

To avoid refusing this portion of your request, we wish to invite you to
refine this part of your request. One suggestion for refinement is to
amend this portion of your request to “Any memos or official advice
regarding major decisions by the DIA in deciding to provide ongoing
funding to the FVLB, which began from 2020.” This refinement would capture
key decisions made regarding ongoing funding for FVLB to continue its
operations.

We would appreciate your response on the above matters by 11 March 2025.

Ngâ mihi,

Ministerial and Official Correspondence
Policy & Te Tiriti
Te Tari Taiwhenua | Department of Internal Affairs
45 Pipitea Street, Pipitea, Wellington 6011

[2]Website| [3]Facebook | [4]LinkedIn

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Tēnā koe Marcus,

Thank you for confirming your refinement and clarification.

Please find attached a letter in relation to your request.

The Department has extended the date for a response to your request by 25 working days to 16 April 2025.

We will endeavour to provide you with a response to your request earlier if possible.

Ngā mihi,

Ministerial and Official Correspondence
Policy & Te Tiriti
Te Tari Taiwhenua | Department of Internal Affairs
45 Pipitea Street, Pipitea, Wellington 6011
Website| Facebook | LinkedIn

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Kia ora,

 

Please find attached the response to your Official Information Act 1982
request OIA2425-0776.

 

Ngā mihi

 

Ministerial and Official Correspondence Team
Policy and Te Tiriti
Department of Internal Affairs | Te Tari Taiwhenua