Printed from https://fyi.org.nz/request/27047-information-held-about-access-to-the-beach-at-waikawa-beach on November 05, 2024 15:26

We don't know whether the most recent response to this request contains information or not – if you are David please sign in and let everyone know.

Information held about access to the beach at Waikawa Beach

David made this Official Information request to Horowhenua District Council

This request has an unknown status. We're waiting for David to read recent responses and update the status.

From: David

Dear Horowhenua District Council,

Kia Ora this request is made under the Local Government Offical Information And Meetings Act 1987:
Attn: Mayor and CEO

This request is for all information held by the Horowhenua Council and its agencies and advisors in relation to the communications between the Council officers, Councillors, Advisors and its consultants; and the owners of the land previously providing public access to the beach via the south end of Manga Pirau St, Waikawa Beach.

Can you provide all copies of internal and external meetings, phone calls, internal memos and emails including dates.

Can you also provide all copies of reports focused on reactivating beach access.

Can you also provide communication in relation to the construction of the fences ; including costs incurred by the Council.

Yours faithfully,

A D Muir

Link to this

From: David

Dear Horowhenua District Council,

I spoke to one of your Council OIA officers who could not find this request in the Council files, yet the FYI site now indicates it has been sent.

Accordingly, can the Council please acknowledge receipt of this request assp.

Yours faithfully,

David Muir

Link to this

From: David

Dear Horowhenua District Council,

This request was sent in June 2024. It is now September 2024.

I have not received a reply or acknowledgement to this request.

Can you respond promptly.

Many thanks

David Muir

Yours faithfully,

David

Link to this

Oliver Lineham (FYI.org.nz volunteer) left an annotation ()

I can confirm that all your messages to the agency were handed over from our server to theirs (they did not "bounce"). I have also checked that the email address we are using matches the one given on the agency's website.

This means there is either a problem within the agency's email system, or they are ignoring your request. Problems with agencies' mail systems we have seen previously include:

* Their system deletes the message before it is delivered to the mailbox, and does not notify the recipient;
* Their system quarantines the message and no one is checking the quarantine;
* Their system delivers the mail but places it in a Spam or Junk Items folder, and no one is checking that folder.

The delivery confirmations for your initial request and follow-ups are below. These are the raw protocol messages that were generated by the agency's mail system confirming it accepted each message for delivery. These prove that the agency "received" the message in terms of the OIA.

'250 2.6.0 <ogm-44190+6655dd53d340d-444e@requests.fyi.org.nz> [InternalId=22209275907329, Hostname=SY8P282MB4770.AUSP282.PROD.OUTLOOK.COM] 14499 bytes in 0.272, 51.925 KB/sec Queued mail for delivery'
'250 2.6.0 <ogm-+66705de8cf7c6-bcee@requests.fyi.org.nz> [InternalId=335007449525, Hostname=SY7P282MB4282.AUSP282.PROD.OUTLOOK.COM] 13810 bytes in 0.273, 49.390 KB/sec Queued mail for delivery'
'250 2.6.0 <ogm-+66dc8ac709bb8-f783@requests.fyi.org.nz> [InternalId=35399120455527, Hostname=SY4P282MB0812.AUSP282.PROD.OUTLOOK.COM] 13818 bytes in 0.275, 49.060 KB/sec Queued mail for delivery'

I will try to contact the agency another way to draw their attention to the problem and let you know what happens.

While some agencies are responsive to this type of problem, sadly we have found others reluctant to investigate the problem (or ignore us completely) until there is an Ombudsman complaint.

Link to this

From: LGOIMA Officer
Horowhenua District Council

Attachment LGOIMA Acknowledgement Letter David Muir Information held about access to the beach at Waikawa Beach.pdf
728K Download View as HTML

Tēnā koe Mr Muir

 

Please find attached an acknowledgment letter with regards to your request
for information under LGOIMA. Your request has been forwarded onto the
relevant business group to respond to. 

 

If any additional factors come to light which may be relevant to your
request, please do not hesitate to contact me as soon as possible so that
these can be taken into account.

 

Ngā mihi

Neisha

 

For request(s) for information made under Local Government Official
Information and Meetings Act (LGOIMA)

Email - [Horowhenua District Council request email]

Online -
https://www.horowhenua.govt.nz/Council/D...

 

For request(s) made under the Privacy Act 2020

Email - [email address]

Online -
https://www.horowhenua.govt.nz/Council/D...

 

Please note my days of work are 630am to 3pm, Monday to Friday

 

 

 

LGOIMA Officer

Waea Mahi | (06) 366 0999

126 Oxford Street, Levin
Private Bag 4002, Levin 5540

[1]Facebook [2]Instagram [3]LinkedIn [4]Youtube
[5][IMG]

References

Visible links
1. https://facebook.com/HorowhenuaDC
2. https://instagram.com/Horowhenua_nz
3. https://linkedin.com/company/horowhenua-...
4. https://youtube.com/channel/UC_WCKYirkzk...
5. https://www.horowhenua.govt.nz/

Link to this

From: LGOIMA Officer
Horowhenua District Council

Good afternoon Mr Muir

 

I refer to your request for information held about access to the beach at
Waikawa Beach. Your request in its current form is very broad and will
take staff extensive time to research and collate the information.
Typically, when processing requests such as yours, we are likely to
consider either proposing a charge or declining the request pursuant to
section 17(f) to the Act on the basis that the request requires
substantial collation or research.

 

We have completed a preliminary search with an open timeline which has
resulted in close to 23,000 emails. A search period from September
2022-September 2024 has resulted in approximately 3000 plus emails. This
search used a criteria of “Waikawa beach access” only. A search criteria
of Waikawa beach would capture many more emails. Additionally, this does
not include copies of internal and external meetings, phone calls or
internal memos.

 

As the current request stands, we estimate this at a minimum is 80 hours
of collation and potential redactions. The LGOIMA policy charges are $38
per half hour with the first hour free, therefore, an estimated total cost
of $6004.00 will apply.

 

In light of this, would you be willing to reconsider the scope of your
request to assist with making it more practically manageable to process?
Please note, any clarification of a request is considered to be a new
request for the purpose of calculating the maximum statutory timeframe for
response – see section 13(7) of the LGOIMA.

 

In relation to your request around Council reports, please links below.

 

[1]https://horowhenua.infocouncil.biz/Open/...
- 11 September 2024

[2]https://horowhenua.infocouncil.biz/Open/...
- 20 March 2024

[3]https://horowhenua.infocouncil.biz/Open/...
- 20 March 2024

[4]https://horowhenua.infocouncil.biz/Open/...
- 20 March 2024

[5]https://horowhenua.infocouncil.biz/Open/...
- 11 October 2023

 

Many thanks

Neisha

 

 

Please note my days of work are 630am to 3pm, Monday to Friday

 

 

 

LGOIMA Officer

Waea Mahi | (06) 366 0999

126 Oxford Street, Levin
Private Bag 4002, Levin 5540

[6]Facebook [7]Instagram [8]LinkedIn [9]Youtube
[10][IMG]

References

Visible links
1. https://horowhenua.infocouncil.biz/Open/...
2. https://horowhenua.infocouncil.biz/Open/...
3. https://horowhenua.infocouncil.biz/Open/...
4. https://horowhenua.infocouncil.biz/Open/...
5. https://horowhenua.infocouncil.biz/Open/...
6. https://facebook.com/HorowhenuaDC
7. https://instagram.com/Horowhenua_nz
8. https://linkedin.com/company/horowhenua-...
9. https://youtube.com/channel/UC_WCKYirkzk...
10. https://www.horowhenua.govt.nz/

Link to this

From: Neisha Gocht-Waters
Horowhenua District Council

Attachment emailsignature doing 560x200 1 0275b667 06e4 4a12 a301 1dee26f4b1ae.png
97K Download

Attachment mhaw 24 esig a e2eb1626 9c1f 4cf9 81c8 744c4f227d9f.png
559K Download

Good morning Mr Muir

 

I just wanted to kindly follow up on the email below as your request as in
its current form it is very broad. If it's not too much trouble, could you
please submit your refinement at your earliest convenience.

 

Thank you for your attention to this matter.

 

Regards

Neisha

 

 

Please note my days of work are 630am to 3pm, Monday to Friday

You can reach me via my cellphone, Teams or email during work hours

MON TUE WED THU FRI
✓ WFH ✓ ✓ WFH

 

 

 

 

Neisha Gocht-Waters
LGOIMA & Privacy Advisor | Mātanga Pārongo Matatapu

Waea Mahi | (06) 366 0999
Waea Pukoro | 0272474293

126 Oxford Street, Levin
Private Bag 4002, Levin 5540

[1]Facebook [2]Instagram [3]LinkedIn [4]Youtube
[5][IMG]

[6]Email Signature (DOING) - 560 x 200 (1).png

[7]MHAW-24-esig-A.png

From: LGOIMA Officer
Sent: Wednesday, 25 September 2024 3:02 pm
To: [FOI #27047 email]
Subject: CM: Refinement of 2024/1140

 

Good afternoon Mr Muir

 

I refer to your request for information held about access to the beach at
Waikawa Beach. Your request in its current form is very broad and will
take staff extensive time to research and collate the information.
Typically, when processing requests such as yours, we are likely to
consider either proposing a charge or declining the request pursuant to
section 17(f) to the Act on the basis that the request requires
substantial collation or research.

 

We have completed a preliminary search with an open timeline which has
resulted in close to 23,000 emails. A search period from September
2022-September 2024 has resulted in approximately 3000 plus emails. This
search used a criteria of “Waikawa beach access” only. A search criteria
of Waikawa beach would capture many more emails. Additionally, this does
not include copies of internal and external meetings, phone calls or
internal memos.

 

As the current request stands, we estimate this at a minimum is 80 hours
of collation and potential redactions. The LGOIMA policy charges are $38
per half hour with the first hour free, therefore, an estimated total cost
of $6004.00 will apply.

 

In light of this, would you be willing to reconsider the scope of your
request to assist with making it more practically manageable to process?
Please note, any clarification of a request is considered to be a new
request for the purpose of calculating the maximum statutory timeframe for
response – see section 13(7) of the LGOIMA.

 

In relation to your request around Council reports, please links below.

 

[8]https://horowhenua.infocouncil.biz/Open/...
- 11 September 2024

[9]https://horowhenua.infocouncil.biz/Open/...
- 20 March 2024

[10]https://horowhenua.infocouncil.biz/Open/...
- 20 March 2024

[11]https://horowhenua.infocouncil.biz/Open/...
- 20 March 2024

[12]https://horowhenua.infocouncil.biz/Open/...
- 11 October 2023

 

Many thanks

Neisha

 

 

Please note my days of work are 630am to 3pm, Monday to Friday

 

 

 

References

Visible links
1. https://facebook.com/HorowhenuaDC
2. https://instagram.com/Horowhenua_nz
3. https://linkedin.com/company/horowhenua-...
4. https://youtube.com/channel/UC_WCKYirkzk...
5. https://www.horowhenua.govt.nz/
8. https://horowhenua.infocouncil.biz/Open/...
9. https://horowhenua.infocouncil.biz/Open/...
10. https://horowhenua.infocouncil.biz/Open/...
11. https://horowhenua.infocouncil.biz/Open/...
12. https://horowhenua.infocouncil.biz/Open/...

Link to this

From: LGOIMA Officer
Horowhenua District Council

Attachment LGOIMA Response Letter David Muir Information held about access to the beach at Waikawa Beach.pdf
677K Download View as HTML

Tēnā koe Mr Muir

 

Find attached a response to your request for information under LGOIMA.

 

Ngā mihi

Neisha

 

For request(s) for information made under Local Government Official
Information and Meetings Act (LGOIMA)

Email - [Horowhenua District Council request email]

Online -
https://www.horowhenua.govt.nz/Council/D...

 

For request(s) made under the Privacy Act 2020

Email - [email address]

Online -
https://www.horowhenua.govt.nz/Council/D...

 

Please note my days of work are 630am to 3pm, Monday to Friday

 

 

 

 

LGOIMA Officer

Waea Mahi | (06) 366 0999

126 Oxford Street, Levin
Private Bag 4002, Levin 5540

[1]Facebook [2]Instagram [3]LinkedIn [4]Youtube
[5][IMG]

References

Visible links
1. https://facebook.com/HorowhenuaDC
2. https://instagram.com/Horowhenua_nz
3. https://linkedin.com/company/horowhenua-...
4. https://youtube.com/channel/UC_WCKYirkzk...
5. https://www.horowhenua.govt.nz/

Link to this

We don't know whether the most recent response to this request contains information or not – if you are David please sign in and let everyone know.

Things to do with this request

Anyone:
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