Capital Project Management System (CPMS) sheets

Cody C made this Official Information request to Christchurch City Council

The request was partially successful.

From: Cody C

Dear Christchurch City Council,

Please supply the Capital Project Management System (CPMS) sheets that detail the background of capital projects.

Elected members have also advised that they too do not have access to these and have to ask for them individually each time (as required).

Happy to refine this request as the case may be.

Yours faithfully,

Cody C

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From: Official Information
Christchurch City Council


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Kia ora Cody,

 

Thank you for your request for information. We are handling your request
under the Local Government Official Information and Meetings Act 1987
(LGOIMA).

 

Before I forward this request on to the appropriate Christchurch City
Council staff, can you please provide a list of the capital projects that
you would like the sheets for?

 

Once we have that information, we will provide a response or update within
20 working days of the date we received the refinement to your request. If
we are unable to respond to your request by then, we will notify you of an
extension of that timeframe.

 

If you have any queries, please feel free to contact me. If any additional
factors come to light which are relevant to your request, please do not
hesitate to contact me so that these can be taken into account.

 

If you have not had a reply within 10 working days, please email
[1][Christchurch City Council request email]

 

Kind regards,

 

Jess Griffin
Information Coordinator
Official Information

 

 

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From: Cody C

Dear Official Information,

Before I refine this request, can we please clarify first why these are not proactively released? It seems onerous to have to request these each time.

Yours sincerely,

Cody C

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From: Official Information
Christchurch City Council


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Kia ora Cody,

 

I've just had a call with The Head of the programme management office to
ask him the below question and he's passed on that they have recently
stopped creating these CPMS sheets for each project. They've now been
replaced with the Orbviz tool that we linked to you last month during the
LTP submission period: [1]Capital spend by project | CCC Consultation for
Long Term Plan and Annual Plan - Projects | Christchurch City Council
(orbviz.com)

 

This change comes from staff seeking to move away from a document heavy
system, and as all the same relevant information is available in Orbviz,
the added accessibility was determined to be preferrable. They also
confirmed that they will be keeping the tool online and available for the
public permanently to refer to as necessary.

 

With that in mind, I can confirm that the most recent CPMS sheets to be
requested are the ones from the previous annual plan. If you want any of
these, please let me know and I will request them for you. But as a heads
up, if you’re seeking CPMS sheets for any projects in this LTP, they
unfortunately do not exist. You can see all the information in the above
(linked) Orbvis tool though.

 

Let me know if you have any other questions 😊

 

Thank you,

 

Jess Griffin
Information Coordinator
Official Information

 

 

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