Kia ora Bill,

 

Thank you for your request for information about Minutes record of members
meetings.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 20 March 2024.

 

If you have further questions please feel free to contact Angela Hare
([1][email address]) on 09 301 0101, quoting reference
8140013226.

 

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

 

 

 

From: William Foster <[FOI #25819 email]>
Sent: Wednesday, February 21, 2024 3:26 PM
To: Official Information <[email address]>
Subject: Official Information request - True and correct reocrds kept

 

 

Dear Auckland Council,

Please may I have any documents you hold that refer to the need for the
minutes record of members meetings to be a true and correct one.

Also any explanation of why minutes records are kept by AC (i.e. the
purpose), what responsibility members have to ensure they are true and
correct, and what, if any, sanctions apply if they are not.

Please provide any specific references, not just refer me generally to
documents like the Code of Conduct.

Separately please provide any documents you hold confirming that my two
LGOIMA requests made of the Rodney Local Board on 14 February have been
referred for response.

For the avoidance of doubt, those requests were for:
1)Official confirmation from AC please that no recording was made of the
November 26th Rodney Local Board meeting, and no such recording now
exists; and

2)Official reference to the “provisions of the legislation” that I have
been advised by the Rodney Local Board prevents AC from recording Rodney
Local Board meetings.

Yours faithfully,

William Foster

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[2][FOI #25819 email]

Is [3][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:
[4]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

show quoted sections

 

Kia ora Bill

 

Thank you for your request for information about Rodney Local Board
Meetings.

 

Please find attached our customer response letter and associated other
attachments.  If you require any further information please feel free to
contact me.

 

 

Ngā mihi nui

 

Angela Hare │Privacy and Official Information

Auckland Council - Te Kaunihera ō Tāmaki Makaurau

Auckland Council, Level 25 135 Albert St, Private Bag 92300, Auckland 1142

 

Championing engaged, open and innovative democracy and decision-making for
the diverse communities of Tāmaki Makaurau

 

Visit our website: [1]www.aucklandcouncil.govt.nz

 

 

[2]Auckland Council

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