05 March 2024
Official information request No. 8140013226
(Please quote this in any correspondence)
Bill Foster
By email:
[FYI request #25819 email]
Tēnā koe Bill
Local Government Official Information and Meetings Act 1987
Re: Minutes Record of Members Meeting
Thank you for your email of 21 February 2024. Your request and our response are set out
below.
Please may I have any documents you hold that refer to the need for the minutes record of
members meetings to be a true and correct one.
Also any explanation of why minutes records are kept by AC (i.e. the purpose), what
responsibility members have to ensure they are true and correct, and what, if any, sanctions
apply if they are not.
Please provide any specific references, not just refer me generally to documents like the
Code of Conduct.
Separately please provide any documents you hold confirming that my two LGOIMA
requests made of the Rodney Local Board on 14 February have been referred for response.
For the avoidance of doubt, those requests were for:
1)Official confirmation from AC please that no recording was made of the November 26th
Rodney Local Board meeting, and no such recording now exists; and
2)Official reference to the “provisions of the legislation” that I have been advised by the
Rodney Local Board prevents AC from recording Rodney Local Board meetings.
Further to the Local Government Act 2002 and the Local Government Of icial Information
and Meetings Act 1987 local authorities are obliged to keep minutes of proceedings.
Local Government Act 2002 No 84 (as at 17 February 2024), Public Act Schedule 7 Local
authorities, local boards, community boards, and their members – New Zealand Legislation
Private Bag 92300, Auckland 1142 | aucklandcouncil.govt.nz | Ph 09 301 0101
Rodney Local Board Standing Orders (aucklandcouncil.govt.nz)
There is no actual legislation that covers the recording of Business Meetings. The Rodney
Local Board does not record their Business Meetings nor their workshops.
Decisions relating to the information that is being released to you were made by
Lesley
Jenkins Local Area Manager.
Should you believe Auckland Council has not responded appropriately to your request, you
have the right by way of complaint, under section 27(3) of the LGOIMA, to apply to the
Ombudsman to seek an investigation and review of the decision.
Information about how to make a complaint is available at www.ombudsman.parliament.nz
or freephone 0800 802 602.
If you have any further queries, please contact me on 09 301 0101 quoting official information
request number 8140013226.
Ngā mihi
Angela Hare
Senior Privacy & LGOIMA Business Partner
Governance Services
Private Bag 92300, Auckland 1142 | aucklandcouncil.govt.nz | Ph 09 301 0101
