Printed from https://fyi.org.nz/request/2319-cost-of-merging-or-sharing-it-services?unfold=1 on April 21, 2024 01:36

Cost of merging or sharing IT services

John Jacobson made this Official Information request to Porirua City Council

The request was partially successful.

From: John Jacobson

Dear Porirua City Council,

This is a request under section 10 of the Local Government Official Information and Meetings Act 1987.

Please provide:

1. any comparative analysis held by the Council of the computer systems currently used by each council in the Wellington region including costs of provision of ICT services.

2. the estimated costs of merging existing computer systems in the various councils in the Wellington region into a single computer system for use in an amalgamated council.

3. proposals, recommendations and reports provided to the regional CEO forum on shared services for ICT and the minutes of the discussion and decisions made in response to those proposals, recommendations and reports.

4. all reports, analysis and recommendations held by the Council on participation in shared services for ICT with other councils in the Wellington region and the comparative advantages and disadvantages identified for participation.

If anything about this request is unclear, or you consider the request may be refused under section 17(f) of the Act, please contact me via the address from which this request was sent.

If the council considers that one of the reasons in section 7(2) of the Act may provide a reason for refusing any part of this request, I urge it to consider the strong public interest in enabling more effective participation by the public in the actions and decisions of local authorities and in the accountability of local authority
members and officials, as described in sections 4(a)(i) and (ii) of the Act.

My preference is to receive this information electronically, as attachments to your response.

Yours faithfully,

John Jacobson

Link to this

From: Enquiries@pcc.govt.nz

 

Thank you very much for contacting Porirua City Council. 

 

Please accept this acknowledgement as receipt of your enquiry.  We will be
in contact with you in due course. 

 

Regards

 

Customer Services Team

PORIRUA CITY COUNCIL

[1]www.pcc.govt.nz

 

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*********************************************************************
The content of this email is CONFIDENTIAL INFORMATION and may also be
LEGALLY PRIVILEGED, intended only for the person named above. If this
email is not addressed to you, you must not use, read, distribute or
copy this document. If you have received this document by mistake,
please call us collect on the number listed above or ring our Systems
Administrator on 04 237 5089 and destroy the original message.
Thank you..
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References

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From: Karen Guthrie

Dear John

 

RE: OFFICIAL INFORMATION REQUEST

 

Thank you for your written request received on Wednesday 10^th December
2014 regarding the cost of merging or sharing IT Services

 

Your request has been assigned to the appropriate officer and you can
expect a reply within 20 working days from the date the request was
received by council.

 

Please advise the preferred nominated postal address so that all
information is received in a timely manner.

 

Should you need to follow up with this request please quote the following
reference #1067587

 

 

Yours sincerely

 

 

 

 

Karen Guthrie
Senior Information Advisor
DDI: (04) 237 3823 EXT: 8623
________________________________________________________________________________________________________________

Porirua City Council
[1]www.pcc.govt.nz
PO Box 50-218, 16 Cobham Court, Porirua 5240, New Zealand
24hr Phone: +64 4 237 5089 [2][Porirua City Council request email] Fax: +64 4 237 6384
________________________________________________________________________________________________________________

"Community Outcome: Porirua is Prosperous"

 

 

Dear Porirua City Council,

 

This is a request under section 10 of the Local Government Official
Information and Meetings Act 1987.

 

Please provide:

 

1.  any comparative analysis held by the Council of the computer systems
currently used by each council in the Wellington region including costs of
provision of ICT services.

 

2.  the estimated costs of merging existing computer systems in the
various councils in the Wellington region into a single computer system
for use in an amalgamated council.

 

3.  proposals, recommendations and reports provided to the regional CEO
forum on shared services for ICT and the minutes of the discussion and
decisions made in response to those proposals, recommendations and
reports.

 

4.  all reports, analysis and recommendations held by the Council on
participation in shared services for ICT with other councils in the
Wellington region and the comparative advantages and disadvantages
identified for participation.

 

If anything about this request is unclear, or you consider the request may
be refused under section 17(f) of the Act, please contact me via the
address from which this request was sent.

 

If the council considers that one of the reasons in section 7(2) of the
Act may provide a reason for refusing any part of this request, I urge it
to consider the strong public interest in enabling more effective
participation by the public in the actions and decisions of local
authorities and in the accountability of local authority members and
officials, as described in sections 4(a)(i) and (ii) of the Act.

 

My preference is to receive this information electronically, as
attachments to your response.

 

Yours faithfully,

 

John Jacobson

 

 

 

 

 

--------------------------------------------------------------------------

*********************************************************************
The content of this email is CONFIDENTIAL INFORMATION and may also be
LEGALLY PRIVILEGED, intended only for the person named above. If this
email is not addressed to you, you must not use, read, distribute or
copy this document. If you have received this document by mistake,
please call us collect on the number listed above or ring our Systems
Administrator on 04 237 5089 and destroy the original message.
Thank you..
*********************************************************************

References

Visible links
1. http://www.pcc.govt.nz/
2. mailto:[Porirua City Council request email]

hide quoted sections

Link to this

From: John Jacobson

Dear Ms Guthrie,

Thank you for acknowledging receipt of my request.

In your acknowledgement you asked that I "advise the preferred nominated postal address so that all information is received in a timely manner".

As noted in my request, my preferred means of receiving the information is electronically, as attachments to the Council's substantive response to my request. This means that the address to which I would like the information to be sent is the email address from which the request was received.

I look forward to hearing from the Council in due course.

Yours sincerely,

John Jacobson

Link to this

From: Sue Critchlow

Attachment PCC 1071192 v1 Response to 1067587 Signed Copy Officers Response to John Jacobson.PDF.pdf
316K Download View as HTML

Dear John,

 

Please find attached the response to the above information request.

 

Kind regards

Sue Critchlow
Chief Information Officer
DDI: (04) 237 3862 | MOB: 027 527 5892
________________________________________________________________________________________________________________

Porirua City Council
[1]www.pcc.govt.nz
PO Box 50-218, 16 Cobham Court, Porirua 5240, New Zealand
24hr Phone: +64 4 237 5089 [2][Porirua City Council request email] Fax: +64 4 237 6384
________________________________________________________________________________________________________________

"Together we're making Porirua Amazing"

 

References

Visible links
1. http://www.pcc.govt.nz/
2. mailto:[Porirua City Council request email]

Link to this

From: Chris Brown

Attachment IRO 4397 FYI Jacobson shared ICT attachment send.pdf
178K Download View as HTML

Attachment IRO 4397 FYI Jacobson shared IT services 01.pdf
647K Download View as HTML

Hello Mr Jacobson,

 

Thank you for your information requests concerning Wellington Region
Shared IT Services.

 

Please find attached a response and additional information, sent on behalf
of the following Councils:

 

Wellington City Council

Greater Wellington Regional Council

Porirua City Council

Upper Hutt City Council

Hutt City Council

Kapiti Coast District Council

Masterton District Council

 

If you have any questions, in the first instance please contact me
directly

 

Kind regards

 

 

Chris Brown
Issues Resolution Officer | Governance Directorate | Wellington City
Council
P 04 801 3479
E [1][email address] | W [2]Wellington.govt.nz | [3]Facebook|
[4]Twitter
IMPORTANT: The information contained in this email may be confidential or
legally privileged. It is intended solely for the recipient or recipients
named in this message. Please note that if you are not the intended
recipient you are not authorised to use, copy or distribute the email or
any information contained in it. If you have received this email in error,
please advise the sender immediately and destroy the original message and
any attachments.

 

 

 

References

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1. mailto:[email address]
2. http://wellington.govt.nz/
3. https://www.facebook.com/wellingtoncityc...
4. http://twitter.com/wgtncc

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Things to do with this request

Anyone:
Porirua City Council only: