Dear Chris Walker  
I am writing to acknowledge receipt of your information request, dated 23
May 2023.   

In accordance with section 15 of the Official Information Act 1982 we will
try to respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. If we
are unable to respond to your request by then, we will notify you of an
extension of that timeframe.

In order to gather information relevant to your request, we may make
details of your request known to Fire and Emergency personnel who are
likely to be able to assist with the identification and collation of that
information.  This will not include your identity as the requestor, unless
it is reasonably necessary to share that in order to gather information
relevant to your request.  Please let us know immediately if you have any
concerns about the sharing of details of your request, including your
identity, within Fire and Emergency.  We will contact you to discuss your
concerns and how they will affect our approach to processing your request.

We will also contact you if:

·         we require further information to clarify, or to enable us to
process, your request;

·         we need to tell a third party who you are, in order to consult
on your request or information that relates to it.

Kind regards

Official Information Team

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Good afternoon,

Please see attached, a response to your information request,

 

Kind regards,

 

 

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Kia ora Chris,

I am writing to seek refinement of your request for “full transcripts of
any internal emails, heads-up messages, or other communications from FENZ
to other agencies (Parliament, NZ Police, Wellington Free, etc).”

We have taken your request to be asking for information related to the
Loafers Lodge incident, please confirm if that is not the case.
 
Given the nature of the incident, there was a large amount of messaging
sent internally immediately following the incident. The bulk of this
correspondence is messages of support to our people, however given the
number of people at Fire and Emergency, this is thousands of emails.
Furthermore, your request captures a very large amount of correspondence
that mentions Loafers but is not at all relevant to the incident or
subsequent post incident analysis.

 

For example, an email sent to all Fire and Emergency employees regarding a
basketball tournament in Hamilton, begins with a message of support
regarding the Loafers Lodge Incident. Your request also captures a vast
amount of correspondence with media outlets seeking updates, including OIA
requests. There is also correspondence related to setting up subledger
codes to capture costs, arrange invoices for food and toilets etc. A vast
amount of information is BAU work that does not provide any information
regarding the incident but is in scope as currently framed.

Given we would be required to consult with a huge number of people to
process the information identified to date (likely to be hundreds of
people, not including consultation with anyone external who’s information
is in scope)  I ask that you reduce the scope of your request
significantly to avoid a substantial collation and research decline.  

We propose refining your request to be for “all information both internal
and external, regarding the Loafers Lodge response and debriefs, from when
the incident started in May 2023, to Friday May 19, 2023. Please let us
know if you would like us to proceed with that request.

 

Kind regards,

 

 

 

 

From: Official Information Requests
Sent: Wednesday, 21 June 2023 4:04 pm
To: '[FOI #22892 email]'
<[FOI #22892 email]>
Subject: 2023-10977 response to request - extension

 

Good afternoon,

Please see attached, a response to your information request,

 

Kind regards,

 

 

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Kia ora

 

Attached is a response to your information request

 

Nāku noa, nā

 

Information Requests Team

 

National Headquarters, Level 7, Spark Building, Willis Street, Wellington

PO Box 2133, Wellington 6140

 

 

[1][FENZ request email]

[2]www.fireandemergency.nz

 

 

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Kia ora Chris,

Further to our previous response, please see the information attached.

 

Kind regards,

 

 

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