Medical Student Placement, Supervision, and Documentation
AS Van Wey (Account suspended) made this Official Information request to University of Auckland
Response to this request is long overdue. By law University of Auckland should have responded by now (details and exceptions). The requester can complain to the Ombudsman.
From: AS Van Wey (Account suspended)
Dear University of Auckland,
I am writing to request the following. All manuals, policies, procedural documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students for documenting engagement with patients.
I also request the following regarding medical students placed at Waikato DHB from 15-16 May 2019.
The name of all physicians who provided supervision of students at Waikato DHB to UoA students, and their respective departments. In the event that students were observing patient/doctor interactions by a physician other than those who were the designated supervisor, the list of those physicians as well. [E.g., an opportunity to observe an uncommon surgery where the supervising physician was not present.]
The number of students (separated by year of study) allocated to each of the supervising physicians.
For each of the students during that two day period,
(a) the number of students who had participated in medical services in which a patient was sedated.
(b) a detail of the medical services provided in which the patient was sedated (e.g., surgery, colonoscopy, post-surgical recovery, etc.), and
(c) and the number of students who were present during each of those surgical procedures.
In the event that a student reported leaving a medical service during the time a patient was sedated, the reason the student reported for why they left.
Thank you for your assistance.
Yours faithfully,
AS Van Wey
From: Landon Watt
University of Auckland
Dear AS Van Wey,
I refer to your request of 5 March 2023. The University’s response to
the first part of your request follows:
“I am writing to request the following. All manuals, policies,
procedural documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students
for documenting engagement with patients.”
The documents requested held by the University are publicly available
at:[1]https://wiki.auckland.ac.nz/display/MBCh.... This
constitutes a refusal of this part of your request under section 18(d)
of the OIA. You have the right to make a complaint to an Ombudsman if
you are dissatisfied with this response.
As consultations necessary to make a decision on the remainder of your
request are such that a response cannot reasonably be given within the
original time limit, the University has extended the time limit for your
request under section 15A(1)(b) of the OIA. The new maximum time limit
for the University’s response is 28 April 2023; we will respond to your
request as soon as reasonably practicable. You have the right to make a
complaint to an Ombudsman if you are dissatisfied with this extension.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
University of Auckland
From: AS Van Wey <[2][FOI #21999 email]>
Sent: Sunday, 5 March 2023 3:30 PM
To: legal <[3][University of Auckland request email]>
Subject: Official Information request - Medical Student Placement,
Supervision, and Documentation
Dear University of Auckland,
I am writing to request the following. All manuals, policies, procedural
documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students
for documenting engagement with patients.
I also request the following regarding medical students placed at
Waikato DHB from 15-16 May 2019.
The name of all physicians who provided supervision of students at
Waikato DHB to UoA students, and their respective departments. In the
event that students were observing patient/doctor interactions by a
physician other than those who were the designated supervisor, the list
of those physicians as well. [E.g., an opportunity to observe an
uncommon surgery where the supervising physician was not present.]
The number of students (separated by year of study) allocated to each of
the supervising physicians.
For each of the students during that two day period,
(a) the number of students who had participated in medical services in
which a patient was sedated.
(b) a detail of the medical services provided in which the patient was
sedated (e.g., surgery, colonoscopy, post-surgical recovery, etc.), and
(c) and the number of students who were present during each of those
surgical procedures.
In the event that a student reported leaving a medical service during
the time a patient was sedated, the reason the student reported for why
they left.
Thank you for your assistance.
Yours faithfully,
AS Van Wey
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[4][FOI #21999 email]
Is [5][University of Auckland request email] the wrong address for Official Information
requests to University of Auckland? If so, please contact us using this
form:
[6]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
References
Visible links
1. https://wiki.auckland.ac.nz/display/MBCh...
2. mailto:[FOI #21999 email]
3. mailto:[University of Auckland request email]
4. mailto:[FOI #21999 email]
5. mailto:[University of Auckland request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
From: Landon Watt
University of Auckland
Dear AS Van Wey,
I refer to the following parts of your request of 5 March 2023:
“I also request the following regarding medical students placed at Waikato
DHB from 15-16 May 2019.
The name of all physicians who provided supervision of students at Waikato
DHB to UoA students, and their respective departments. In the event that
students were observing patient/doctor interactions by a physician other
than those who were the designated supervisor, the list of those
physicians as well. [E.g., an opportunity to observe an uncommon surgery
where the supervising physician was not present.]
The number of students (separated by year of study) allocated to each of
the supervising physicians.
For each of the students during that two day period,
(a) the number of students who had participated in medical services in
which a patient was sedated.
(b) a detail of the medical services provided in which the patient was
sedated (e.g., surgery, colonoscopy, post-surgical recovery, etc.), and
(c) and the number of students who were present during each of those
surgical procedures.
In the event that a student reported leaving a medical service during the
time a patient was sedated, the reason the student reported for why they
left.”
The University does not hold the information requested. I understand that
it is more closely connected to the functions of Te Whatu Ora Waikato
(formerly Waikato DHB) and may be held by them. For this reason, I have
decided to transfer your request to Te Whatu Ora Waikato under section
14(b)(i) and (ii) of the Official Information Act. You can expect a
response from them in due course.
Under section 28(3) of the Act, you have the right to ask the Ombudsman to
review any decisions made under this request.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
University of Auckland
From: Landon Watt
Sent: Friday, 31 March 2023 3:09 pm
To: [FOI #21999 email]
Subject: RE: 2023-OIA-0040-AS.VanWey
Dear AS Van Wey,
I refer to your request of 5 March 2023. The University’s response to
the first part of your request follows:
“I am writing to request the following. All manuals, policies,
procedural documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students
for documenting engagement with patients.”
The documents requested held by the University are publicly available
at:[1]https://wiki.auckland.ac.nz/display/MBCh.... This
constitutes a refusal of this part of your request under section 18(d)
of the OIA. You have the right to make a complaint to an Ombudsman if
you are dissatisfied with this response.
As consultations necessary to make a decision on the remainder of your
request are such that a response cannot reasonably be given within the
original time limit, the University has extended the time limit for your
request under section 15A(1)(b) of the OIA. The new maximum time limit
for the University’s response is 28 April 2023; we will respond to your
request as soon as reasonably practicable. You have the right to make a
complaint to an Ombudsman if you are dissatisfied with this extension.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
University of Auckland
From: AS Van Wey <[2][FOI #21999 email]>
Sent: Sunday, 5 March 2023 3:30 PM
To: legal <[3][University of Auckland request email]>
Subject: Official Information request - Medical Student Placement,
Supervision, and Documentation
Dear University of Auckland,
I am writing to request the following. All manuals, policies, procedural
documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students
for documenting engagement with patients.
I also request the following regarding medical students placed at
Waikato DHB from 15-16 May 2019.
The name of all physicians who provided supervision of students at
Waikato DHB to UoA students, and their respective departments. In the
event that students were observing patient/doctor interactions by a
physician other than those who were the designated supervisor, the list
of those physicians as well. [E.g., an opportunity to observe an
uncommon surgery where the supervising physician was not present.]
The number of students (separated by year of study) allocated to each of
the supervising physicians.
For each of the students during that two day period,
(a) the number of students who had participated in medical services in
which a patient was sedated.
(b) a detail of the medical services provided in which the patient was
sedated (e.g., surgery, colonoscopy, post-surgical recovery, etc.), and
(c) and the number of students who were present during each of those
surgical procedures.
In the event that a student reported leaving a medical service during
the time a patient was sedated, the reason the student reported for why
they left.
Thank you for your assistance.
Yours faithfully,
AS Van Wey
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[4][FOI #21999 email]
Is [5][University of Auckland request email] the wrong address for Official Information
requests to University of Auckland? If so, please contact us using this
form:
[6]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
References
Visible links
1. https://wiki.auckland.ac.nz/display/MBCh...
2. mailto:[FOI #21999 email]
3. mailto:[University of Auckland request email]
4. mailto:[FOI #21999 email]
5. mailto:[University of Auckland request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
From: AS Van Wey (Account suspended)
Dear Landon Watt,
You have stated the University does not maintain records of student placement; however that is clearly contrary to the information on your website and in the guidebooks which are publicly available on your your website. You may want to contact Teresa Timo, Practicum Placement, Coordinator (MPD) for the information I have requested.
Furthermore, students under are required to keep logbooks and records from their placements in order to verify they have met the requirements for the degree. Again, you may want to discuss this request with the relevant people in the med school and reissue the reponse so that it is accurate and complete.
Yours sincerely,
AS Van Wey
From: Landon Watt
University of Auckland
Dear AS Vav Wey,
As per my email below, the University has transferred your request under
the OIA to Te Whatu Ora Waikato (formerly Waikato DHB). This met the
University’s obligations under the OIA, and our file on your request was
closed. If you are dissatisfied with this decision, you have the right to
ask an Ombudsman to review it.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
Waipapa Taumata Rau | University of Auckland
From: AS Van Wey <[1][FOI #21999 email]>
Sent: Thursday, 29 June 2023 4:23 pm
To: Landon Watt <[2][email address]>
Subject: RE: 2023-OIA-0040-AS.VanWey
Dear Landon Watt,
You have stated the University does not maintain records of student
placement; however that is clearly contrary to the information on your
website and in the guidebooks which are publicly available on your your
website. You may want to contact Teresa Timo, Practicum Placement,
Coordinator (MPD) for the information I have requested.
Furthermore, students under are required to keep logbooks and records from
their placements in order to verify they have met the requirements for the
degree. Again, you may want to discuss this request with the relevant
people in the med school and reissue the reponse so that it is accurate
and complete.
Yours sincerely,
AS Van Wey
-----Original Message-----
Dear AS Van Wey,
I refer to the following parts of your request of 5 March 2023:
“I also request the following regarding medical students placed at Waikato
DHB from 15-16 May 2019.
The name of all physicians who provided supervision of students at Waikato
DHB to UoA students, and their respective departments. In the event that
students were observing patient/doctor interactions by a physician other
than those who were the designated supervisor, the list of those
physicians as well. [E.g., an opportunity to observe an uncommon surgery
where the supervising physician was not present.]
The number of students (separated by year of study) allocated to each of
the supervising physicians.
For each of the students during that two day period,
(a) the number of students who had participated in medical services in
which a patient was sedated.
(b) a detail of the medical services provided in which the patient was
sedated (e.g., surgery, colonoscopy, post-surgical recovery, etc.), and
(c) and the number of students who were present during each of those
surgical procedures.
In the event that a student reported leaving a medical service during the
time a patient was sedated, the reason the student reported for why they
left.”
The University does not hold the information requested. I understand that
it is more closely connected to the functions of Te Whatu Ora Waikato
(formerly Waikato DHB) and may be held by them. For this reason, I have
decided to transfer your request to Te Whatu Ora Waikato under section
14(b)(i) and (ii) of the Official Information Act. You can expect a
response from them in due course.
Under section 28(3) of the Act, you have the right to ask the Ombudsman to
review any decisions made under this request.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
University of Auckland
From: Landon Watt
Sent: Friday, 31 March 2023 3:09 pm
To: [FOI #21999 email]
Subject: RE: 2023-OIA-0040-AS.VanWey
Dear AS Van Wey,
I refer to your request of 5 March 2023. The University’s response to
the first part of your request follows:
“I am writing to request the following. All manuals, policies,
procedural documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students
for documenting engagement with patients.”
The documents requested held by the University are publicly available
at:[1][3]https://wiki.auckland.ac.nz/display/MBCh.... This
constitutes a refusal of this part of your request under section 18(d)
of the OIA. You have the right to make a complaint to an Ombudsman if
you are dissatisfied with this response.
As consultations necessary to make a decision on the remainder of your
request are such that a response cannot reasonably be given within the
original time limit, the University has extended the time limit for your
request under section 15A(1)(b) of the OIA. The new maximum time limit
for the University’s response is 28 April 2023; we will respond to your
request as soon as reasonably practicable. You have the right to make a
complaint to an Ombudsman if you are dissatisfied with this extension.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
University of Auckland
From: AS Van Wey <[2][FOI #21999 email]>
Sent: Sunday, 5 March 2023 3:30 PM
To: legal <[3][University of Auckland request email]>
Subject: Official Information request - Medical Student Placement,
Supervision, and Documentation
Dear University of Auckland,
I am writing to request the following. All manuals, policies, procedural
documents and best practices for
(a) the placement of medical students; and
(b) the documentation of their training at public hospitals; and
(c) evidence of their supervision; and
(d) responsibilities of supervising physicians, hospitals, and students
for documenting engagement with patients.
I also request the following regarding medical students placed at
Waikato DHB from 15-16 May 2019.
The name of all physicians who provided supervision of students at
Waikato DHB to UoA students, and their respective departments. In the
event that students were observing patient/doctor interactions by a
physician other than those who were the designated supervisor, the list
of those physicians as well. [E.g., an opportunity to observe an
uncommon surgery where the supervising physician was not present.]
The number of students (separated by year of study) allocated to each of
the supervising physicians.
For each of the students during that two day period,
(a) the number of students who had participated in medical services in
which a patient was sedated.
(b) a detail of the medical services provided in which the patient was
sedated (e.g., surgery, colonoscopy, post-surgical recovery, etc.), and
(c) and the number of students who were present during each of those
surgical procedures.
In the event that a student reported leaving a medical service during
the time a patient was sedated, the reason the student reported for why
they left.
Thank you for your assistance.
Yours faithfully,
AS Van Wey
-------------------------------------------------------------------
This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[4][FOI #21999 email]
Is [5][University of Auckland request email] the wrong address for
Official Information
requests to University of Auckland? If so, please contact us using this
form:
[6][4]https://fyi.org.nz/change_request/new?bo...
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[7][5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
References
Visible links
1. [6]https://wiki.auckland.ac.nz/display/MBCh...
2. [7]mailto:[FOI #21999 email]
3. [8]mailto:[University of Auckland request email]
4. [9]mailto:[FOI #21999 email]
5. [10]mailto:[University of Auckland request email]
6. [11]https://fyi.org.nz/change_request/new?bo...
7. [12]https://fyi.org.nz/help/officers
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[13][FOI #21999 email]
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[14]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FOI #21999 email]
2. mailto:[email address]
3. https://wiki.auckland.ac.nz/display/MBCh...
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
6. https://wiki.auckland.ac.nz/display/MBCh...
7. mailto:[foi
8. mailto:[university
9. mailto:[foi
10. mailto:[university
11. https://fyi.org.nz/change_request/new?bo...
12. https://fyi.org.nz/help/officers
13. mailto:[FOI #21999 email]
14. https://fyi.org.nz/help/officers
hide quoted sections
From: AS Van Wey (Account suspended)
Dear Landon Watt,
I appreciate you referring my request to Waikato; however, I still request the information held by the University of Auckland. I have provided you with the name of the person at the University who handles that information. Thus, your referring my request to HNZ Waikato does not fulfil your obligations under the OIA.
Please provide the information held by UoA.
Yours sincerely,
AS Van Wey
From: Landon Watt
University of Auckland
Dear AS Van Wey,
As stated below, if you are dissatisfied with the University’s decision,
you have the right to make a complaint to an Ombudsman. The University
will not enter into further correspondence with you about this matter.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
Waipapa Taumata Rau | University of Auckland
From: AS Van Wey <[1][FOI #21999 email]>
Sent: Saturday, 8 July 2023 5:58 am
To: Landon Watt <[2][email address]>
Subject: RE: 2023-OIA-0040-AS.VanWey
Dear Landon Watt,
I appreciate you referring my request to Waikato; however, I still request
the information held by the University of Auckland. I have provided you
with the name of the person at the University who handles that
information. Thus, your referring my request to HNZ Waikato does not
fulfil your obligations under the OIA.
Please provide the information held by UoA.
Yours sincerely,
AS Van Wey
-----Original Message-----
Dear AS Vav Wey,
As per my email below, the University has transferred your request under
the OIA to Te Whatu Ora Waikato (formerly Waikato DHB). This met the
University’s obligations under the OIA, and our file on your request was
closed. If you are dissatisfied with this decision, you have the right to
ask an Ombudsman to review it.
Yours sincerely,
Landon Watt
Legal Advisor
Office of the Vice-Chancellor
Waipapa Taumata Rau | University of Auckland
From: AS Van Wey <[1][FOI #21999 email]>
Sent: Thursday, 29 June 2023 4:23 pm
To: Landon Watt <[2][email address]>
Subject: RE: 2023-OIA-0040-AS.VanWey
Dear Landon Watt,
You have stated the University does not maintain records of student
placement; however that is clearly contrary to the information on your
website and in the guidebooks which are publicly available on your your
website. You may want to contact Teresa Timo, Practicum Placement,
Coordinator (MPD) for the information I have requested.
Furthermore, students under are required to keep logbooks and records from
their placements in order to verify they have met the requirements for the
degree. Again, you may want to discuss this request with the relevant
people in the med school and reissue the reponse so that it is accurate
and complete.
Yours sincerely,
AS Van Wey
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[3][FOI #21999 email]
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[4]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FOI #21999 email]
2. mailto:[email address]
3. mailto:[FOI #21999 email]
4. https://fyi.org.nz/help/officers
hide quoted sections
From: AS Van Wey (Account suspended)
Dear Landon Watt,
I would like to remind you of your obligations to assist. I have clarified how you have given me misinformation, as well as referred my query to the wrong organization.
Again, I have explained what information I seek. I have given you the name of the employee at your organization who handles the information and knows where to access it. The information is held at your organization and is more closely associated with your organization because the information is what you use to ensure your students have met the qualifications required for confirmation of those qualification by your organizations.
Please explicitly state on what grounds you are denying my request of information, which is held by your organization.
Yours sincerely,
AS Van Wey
Things to do with this request
- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence
Offensive? Unsuitable?
Requests for personal information and vexatious requests are not considered valid requests for Official Information (read more).
If you believe this request is not suitable, you can report it for attention by the site administrators
Report this requestAct on what you've learnt
Similar requests
Retention of electronic communications
To University of Auckland by Amy S Van Wey Lovatt (Account suspended)
