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Sarah Trotman conduct hearing and formal complaint

George Morrison made this Official Information request to Auckland Council

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From: George Morrison

Dear Auckland Council,

Please provide me with all information and communications held by council on the formal complaint that was laid against now ex local board member Sarah Trotman and the code of conduct hearing that was held into her actions relating to protests over Western Springs Park.

Yours faithfully,

George Morrison

Link to this

From: Official Information
Auckland Council


Attachment LGOIMA and Privacy Information Sheet 2017.pdf
265K Download View as HTML


Kia ora George,

 

Thank you for your request for information about all information and
communications held by council on the formal complaint that was laid
against now ex local board member Sarah Trotman and the code of conduct
hearing.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. 

 

If you have further questions please feel free to contact Norma Tinai
([1][email address]) on 09 301 0101, quoting
reference 8140009425.

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: George Morrison <[2][FOI #17272 email]>
Sent: Tuesday, 19 October 2021 11:26 pm
To: Official Information <[3][email address]>
Subject: Official Information request - Sarah Trotman conduct hearing and
formal complaint

 

Dear Auckland Council,

 

Please provide me with all information and communications held by council
on the formal complaint that was laid against now ex local board member
Sarah Trotman and the code of conduct hearing that was held into her
actions relating to protests over Western Springs Park.

 

Yours faithfully,

 

George Morrison

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #17272 email]

 

Is [5][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[6]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

show quoted sections

Link to this

From: George Morrison

Dear Official Information,

This request is now overdue. Please provide the information requested ASAP.

Yours sincerely,

George Morrison

Link to this

From: Official Information
Auckland Council


Attachment Final response 8140009425 Sarah Trotman conduct hearing.pdf
152K Download View as HTML


Kia ora George,

 

Thank you for your follow-up email. We sincerely apologise for the delay
in responding to your request.

 

Please find attached a response for information requested under the Local
Government Official Information and Meetings Act 1987.

 

We appreciate your patience while we worked to complete your request. If
you have any further queries, please do not hesitate to contact us again.

 

Ngā mihi,

 

Norma Tinai I Senior Privacy & Official Information Business Partner
Governance Services
Ph 09 301 0101
Auckland Council, Level 25, 135 Albert Street, Auckland
Visit our website: [1]www.aucklandcouncil.govt.nz

 

From: George Morrison <[FOI #17272 email]>
Sent: Wednesday, 1 December 2021 12:06 am
To: Official Information <[email address]>
Subject: Re: LGOIMA - 8140009425 - Sarah Trotman conduct hearing

 

Dear Official Information,

 

This request is now overdue. Please provide the information requested
ASAP.

 

Yours sincerely,

 

George Morrison

 

show quoted sections

Link to this

From: George Morrison

Dear Official Information,

Thank you for your reply. I note you have already identified the emails that may fall in scope. I also note the Ombudsman guidance on rejection based on substantial collation says:

Time required to make a decision on withholding or release of information that has already been found and brought together does not go toward establishing ‘substantial collation or research’. Where the following tasks relate to decision making on withholding or release, they should not be taken into account:
 reading, review and assessment; and
 consultation (including consultation with legal advisors, or affected third parties); and
 redacting information that an agency has decided there is good reason to withhold.

https://www.ombudsman.parliament.nz/site...

Given this guidance, I ask that you reconsider this request.

Should it be of benefit, I am specifically interested in:
- Information relating specifically to Sarah Trotman's actions on 16 April 2021 - i.e. what she is alleged to have done
- I am not interested in information held about the focus on the protest (the decision to remove trees etc)
- I am happy for all staff members names and details to be redacted
- I would like communications from Sarah Trotman in response to the events on that day and to the staff complaint

Yours sincerely,

George Morrison

Link to this

From: Official Information
Auckland Council


Attachment LGOIMA and Privacy Information Sheet 2017.pdf
265K Download View as HTML


Kia ora George

 

Thank you for your refined request for information relating specifically
to Sarah Trotman's actions on 16 April 2021. We will be treating this as a
new request under our LGOIMA process.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

LGOIMA requires us to provide you with information no later than 20
working days after receiving your request. Your request will take longer
than usual. This is because the days commencing 20 December and ending 10
January are not counted as working days. This is explained in section 2(1)
of LGOIMA and at the Ombudsman's website
[1]http://www.ombudsman.parliament.nz.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 28 January 2022.  

 

If you have further questions please feel free to contact Samantha
Sinclair ([2][email address]) on 09 301 0101,
quoting reference 8140009655.

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: George Morrison <[FOI #17272 email]>
Sent: Thursday, 9 December 2021 10:58 am
To: Official Information <[email address]>
Subject: Re: LGOIMA response - 8140009425 - Sarah Trotman conduct hearing

 

Dear Official Information,

 

Thank you for your reply. I note you have already identified the emails
that may fall in scope. I also note the Ombudsman guidance on rejection
based on substantial collation says:

 

Time required to make a decision on withholding or release of information
that has already been found and brought together does not go toward
establishing ‘substantial collation or research’. Where the following
tasks relate to decision making on withholding or release, they should not
be taken into account:

 reading, review and assessment; and

 consultation (including consultation with legal advisors, or affected
third parties); and  redacting information that an agency has decided
there is good reason to withhold.

 

[3]https://www.ombudsman.parliament.nz/site...

 

Given this guidance, I ask that you reconsider this request.

 

Should it be of benefit, I am specifically interested in:

- Information relating specifically to Sarah Trotman's actions on 16 April
2021 - i.e. what she is alleged to have done

- I am not interested in information held about the focus on the protest
(the decision to remove trees etc)

- I am happy for all staff members names and details to be redacted

- I would like communications from Sarah Trotman in response to the events
on that day and to the staff complaint

 

Yours sincerely,

 

George Morrison

 

show quoted sections

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