Kia ora George,

 

Thank you for your request for information about all information and
communications held by council on the formal complaint that was laid
against now ex local board member Sarah Trotman and the code of conduct
hearing.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. 

 

If you have further questions please feel free to contact Norma Tinai
([1][email address]) on 09 301 0101, quoting
reference 8140009425.

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: George Morrison <[2][FOI #17272 email]>
Sent: Tuesday, 19 October 2021 11:26 pm
To: Official Information <[3][email address]>
Subject: Official Information request - Sarah Trotman conduct hearing and
formal complaint

 

Dear Auckland Council,

 

Please provide me with all information and communications held by council
on the formal complaint that was laid against now ex local board member
Sarah Trotman and the code of conduct hearing that was held into her
actions relating to protests over Western Springs Park.

 

Yours faithfully,

 

George Morrison

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #17272 email]

 

Is [5][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[6]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

show quoted sections

Kia ora George,

 

Thank you for your follow-up email. We sincerely apologise for the delay
in responding to your request.

 

Please find attached a response for information requested under the Local
Government Official Information and Meetings Act 1987.

 

We appreciate your patience while we worked to complete your request. If
you have any further queries, please do not hesitate to contact us again.

 

Ngā mihi,

 

Norma Tinai I Senior Privacy & Official Information Business Partner
Governance Services
Ph 09 301 0101
Auckland Council, Level 25, 135 Albert Street, Auckland
Visit our website: [1]www.aucklandcouncil.govt.nz

 

From: George Morrison <[FOI #17272 email]>
Sent: Wednesday, 1 December 2021 12:06 am
To: Official Information <[email address]>
Subject: Re: LGOIMA - 8140009425 - Sarah Trotman conduct hearing

 

Dear Official Information,

 

This request is now overdue. Please provide the information requested
ASAP.

 

Yours sincerely,

 

George Morrison

 

show quoted sections

Kia ora George

 

Thank you for your refined request for information relating specifically
to Sarah Trotman's actions on 16 April 2021. We will be treating this as a
new request under our LGOIMA process.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

LGOIMA requires us to provide you with information no later than 20
working days after receiving your request. Your request will take longer
than usual. This is because the days commencing 20 December and ending 10
January are not counted as working days. This is explained in section 2(1)
of LGOIMA and at the Ombudsman's website
[1]http://www.ombudsman.parliament.nz.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 28 January 2022.  

 

If you have further questions please feel free to contact Samantha
Sinclair ([2][email address]) on 09 301 0101,
quoting reference 8140009655.

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: George Morrison <[FOI #17272 email]>
Sent: Thursday, 9 December 2021 10:58 am
To: Official Information <[email address]>
Subject: Re: LGOIMA response - 8140009425 - Sarah Trotman conduct hearing

 

Dear Official Information,

 

Thank you for your reply. I note you have already identified the emails
that may fall in scope. I also note the Ombudsman guidance on rejection
based on substantial collation says:

 

Time required to make a decision on withholding or release of information
that has already been found and brought together does not go toward
establishing ‘substantial collation or research’. Where the following
tasks relate to decision making on withholding or release, they should not
be taken into account:

 reading, review and assessment; and

 consultation (including consultation with legal advisors, or affected
third parties); and  redacting information that an agency has decided
there is good reason to withhold.

 

[3]https://www.ombudsman.parliament.nz/site...

 

Given this guidance, I ask that you reconsider this request.

 

Should it be of benefit, I am specifically interested in:

- Information relating specifically to Sarah Trotman's actions on 16 April
2021 - i.e. what she is alleged to have done

- I am not interested in information held about the focus on the protest
(the decision to remove trees etc)

- I am happy for all staff members names and details to be redacted

- I would like communications from Sarah Trotman in response to the events
on that day and to the staff complaint

 

Yours sincerely,

 

George Morrison

 

show quoted sections

Good afternoon George

 

Further to our acknowledgement below, we require more time to respond to
your request.

 

This is because consultations necessary to make a decision on the request
are ongoing and a proper response to the request cannot reasonably be made
within the original time limit.

 

We will reply to your request by 01 February.

 

Please note you have the right to request a review of this extension from
the Ombudsman.

 

If you have any questions please let me know.

 

Kind Regards,

 

Grace Ray

Senior Privacy & Official Information Business Partner

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Friday, 10 December 2021 12:00 pm
To: 'George Morrison' <[FOI #17272 email]>
Subject: LGOIMA - 8140009655 - Sarah Trotman's conduct - 16 April 2021

 

Kia ora George

 

Thank you for your refined request for information relating specifically
to Sarah Trotman's actions on 16 April 2021. We will be treating this as a
new request under our LGOIMA process.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

LGOIMA requires us to provide you with information no later than 20
working days after receiving your request. Your request will take longer
than usual. This is because the days commencing 20 December and ending 10
January are not counted as working days. This is explained in section 2(1)
of LGOIMA and at the Ombudsman's website
[1]http://www.ombudsman.parliament.nz.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 28 January 2022.  

 

If you have further questions please feel free to contact Samantha
Sinclair ([2][email address]) on 09 301 0101,
quoting reference 8140009655.

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: George Morrison <[3][FOI #17272 email]>
Sent: Thursday, 9 December 2021 10:58 am
To: Official Information <[4][email address]>
Subject: Re: LGOIMA response - 8140009425 - Sarah Trotman conduct hearing

 

Dear Official Information,

 

Thank you for your reply. I note you have already identified the emails
that may fall in scope. I also note the Ombudsman guidance on rejection
based on substantial collation says:

 

Time required to make a decision on withholding or release of information
that has already been found and brought together does not go toward
establishing ‘substantial collation or research’. Where the following
tasks relate to decision making on withholding or release, they should not
be taken into account:

 reading, review and assessment; and

 consultation (including consultation with legal advisors, or affected
third parties); and  redacting information that an agency has decided
there is good reason to withhold.

 

[5]https://www.ombudsman.parliament.nz/site...

 

Given this guidance, I ask that you reconsider this request.

 

Should it be of benefit, I am specifically interested in:

- Information relating specifically to Sarah Trotman's actions on 16 April
2021 - i.e. what she is alleged to have done

- I am not interested in information held about the focus on the protest
(the decision to remove trees etc)

- I am happy for all staff members names and details to be redacted

- I would like communications from Sarah Trotman in response to the events
on that day and to the staff complaint

 

Yours sincerely,

 

George Morrison

[6]Join Auckland Council's People's Panel.

CAUTION: This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[email address]
3. mailto:[FOI #17272 email]
4. mailto:[email address]
5. https://www.ombudsman.parliament.nz/site...
6. https://aucklandcouncil.syd1.qualtrics.c...

Good morning George,

 

I sincerely apologise, the below extension date was meant to reflect 01
March.

 

Once again I apologise for this error.

 

Kind Regards,

 

Grace Ray

Senior Privacy & Official Information Business Partner

 

From: Grace Ray
Sent: Wednesday, 26 January 2022 2:15 pm
To: '[FOI #17272 email]'
<[FOI #17272 email]>
Subject: LGOIMA Extension - 8140009655 - Sarah Trotman's conduct - 16
April 2021

 

Good afternoon George

 

Further to our acknowledgement below, we require more time to respond to
your request.

 

This is because consultations necessary to make a decision on the request
are ongoing and a proper response to the request cannot reasonably be made
within the original time limit.

 

We will reply to your request by 01 February.

 

Please note you have the right to request a review of this extension from
the Ombudsman.

 

If you have any questions please let me know.

 

Kind Regards,

 

Grace Ray

Senior Privacy & Official Information Business Partner

 

From: Amanda Pillay On Behalf Of Official Information
Sent: Friday, 10 December 2021 12:00 pm
To: 'George Morrison' <[1][FOI #17272 email]>
Subject: LGOIMA - 8140009655 - Sarah Trotman's conduct - 16 April 2021

 

Kia ora George

 

Thank you for your refined request for information relating specifically
to Sarah Trotman's actions on 16 April 2021. We will be treating this as a
new request under our LGOIMA process.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

LGOIMA requires us to provide you with information no later than 20
working days after receiving your request. Your request will take longer
than usual. This is because the days commencing 20 December and ending 10
January are not counted as working days. This is explained in section 2(1)
of LGOIMA and at the Ombudsman's website
[2]http://www.ombudsman.parliament.nz.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 28 January 2022.  

 

If you have further questions please feel free to contact Samantha
Sinclair ([3][email address]) on 09 301 0101,
quoting reference 8140009655.

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

From: George Morrison <[4][FOI #17272 email]>
Sent: Thursday, 9 December 2021 10:58 am
To: Official Information <[5][email address]>
Subject: Re: LGOIMA response - 8140009425 - Sarah Trotman conduct hearing

 

Dear Official Information,

 

Thank you for your reply. I note you have already identified the emails
that may fall in scope. I also note the Ombudsman guidance on rejection
based on substantial collation says:

 

Time required to make a decision on withholding or release of information
that has already been found and brought together does not go toward
establishing ‘substantial collation or research’. Where the following
tasks relate to decision making on withholding or release, they should not
be taken into account:

 reading, review and assessment; and

 consultation (including consultation with legal advisors, or affected
third parties); and  redacting information that an agency has decided
there is good reason to withhold.

 

[6]https://www.ombudsman.parliament.nz/site...

 

Given this guidance, I ask that you reconsider this request.

 

Should it be of benefit, I am specifically interested in:

- Information relating specifically to Sarah Trotman's actions on 16 April
2021 - i.e. what she is alleged to have done

- I am not interested in information held about the focus on the protest
(the decision to remove trees etc)

- I am happy for all staff members names and details to be redacted

- I would like communications from Sarah Trotman in response to the events
on that day and to the staff complaint

 

Yours sincerely,

 

George Morrison

[7]Join Auckland Council's People's Panel.

CAUTION: This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
1. mailto:[FOI #17272 email]
2. http://www.ombudsman.parliament.nz/
3. mailto:[email address]
4. mailto:[FOI #17272 email]
5. mailto:[email address]
6. https://www.ombudsman.parliament.nz/site...
7. https://aucklandcouncil.syd1.qualtrics.c...

Dear George

 

Thank you for your request for information regarding Sarah Trotman's
conduct - 16 April 2021.

 

If you have any further queries please contact me on 09 301 0101, quoting
Official Information Request No 8140009655.

 

Please note you have the right to request a review of this decision from
the Ombudsman.

 

Kind regards

Grace Ray

Senior Privacy & Official Information Business Partner

Governance Services

[1]Go to ourauckland.nz/greenspaces to explore Auckland’s green spaces.

CAUTION: This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
1. https://ourauckland.aucklandcouncil.govt...

 

Kia ora George,

 

Thank you for your request for information about Sarah Trotman’s Conduct.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 11 December 2022.

 

If you have further questions please feel free to contact Angela Hare
([1][email address]) on 09 301 0101, quoting reference
 8140011154

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

 

 

From: George Morrison <[FOI #17272 email]>
Sent: Tuesday, 22 November 2022 2:44 pm
To: Official Information <[email address]>
Subject: Re: LGOIMA - 8140009655 -Sarah Trotman's conduct - 16 April 2021

 

Dear Auckland Council,

I would like to resubmit this LGOIMA request (8140009655). I note the
original request was denied under privacy grounds. For the new request, I
am happy for all identifying material to be removed. I request the details
of the original complaint - specifically i am interested in Information
relating to Sarah Trotman's actions on 16 April 2021 - i.e. what she is
alleged to have done. I also request all Sarah Trotman's communications
with the Council in relation to this matter. Again, given the previous
request was denied for privacy reasons, I am happy for all identifying
information to be removed.

Yours sincerely,

George Morrison

[2]Child and woman reading together and the words 'Every year 16,151,500
pirates, dragons and detectives come alive

CAUTION: This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
1. mailto:[email address]
2. https://www.aucklandlibraries.govt.nz/?u...

Kia ora George,

 

Apologies the date below is incorrect please see new email below.

 

LGOIMA requires us to provide you with information no later than 20
working days after receiving your request. Your request will take longer
than usual. This is because the days commencing 20 December and ending 10
January are not counted as working days. This is explained in section 2(1)
of LGOIMA and at the Ombudsman's website
[1]http://www.ombudsman.parliament.nz.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 11 January 2023.

 

If you have further questions please feel free to contact Angela Hare
([2][email address]) on 09 301 0101, quoting reference
8140011154.

 

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

 

 

 

From: Mary-ann Childs <[email address]> On Behalf
Of Official Information
Sent: Thursday, 24 November 2022 10:31 am
To: George Morrison <[FOI #17272 email]>
Subject: LGOIMA - 8140011154 - Sarah Trotman conduct

 

 

Kia ora George,

 

Thank you for your request for information about Sarah Trotman’s Conduct.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 11 December 2022.

 

If you have further questions please feel free to contact Angela Hare
([3][email address]) on 09 301 0101, quoting reference
 8140011154

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

 

 

From: George Morrison <[4][FOI #17272 email]>
Sent: Tuesday, 22 November 2022 2:44 pm
To: Official Information <[5][email address]>
Subject: Re: LGOIMA - 8140009655 -Sarah Trotman's conduct - 16 April 2021

 

Dear Auckland Council,

I would like to resubmit this LGOIMA request (8140009655). I note the
original request was denied under privacy grounds. For the new request, I
am happy for all identifying material to be removed. I request the details
of the original complaint - specifically i am interested in Information
relating to Sarah Trotman's actions on 16 April 2021 - i.e. what she is
alleged to have done. I also request all Sarah Trotman's communications
with the Council in relation to this matter. Again, given the previous
request was denied for privacy reasons, I am happy for all identifying
information to be removed.

Yours sincerely,

George Morrison

[6]Child and woman reading together and the words 'Every year 16,151,500
pirates, dragons and detectives come alive

CAUTION: This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[FOI #17272 email]
5. mailto:[email address]
6. https://www.aucklandlibraries.govt.nz/?u...

Dear George,

Thank you for your request for information. Please find our response attached.

If you have any further queries please contact us on 09 301 0101, quoting Official Information Request No 8140011154.

Please note you have the right to request a review of this decision from the Ombudsman.

Kind regards

The Privacy and Official Information team
Governance Services
Auckland Council
[Can you candidate? You can. Visit voteauckland.co.nz.]<https://www.aucklandcouncil.govt.nz/elec...>

CAUTION: This email message and any attachments contain information that may be confidential and may be LEGALLY PRIVILEGED. If you are not the intended recipient, any use, disclosure or copying of this message or attachments is strictly prohibited. If you have received this email message in error please notify us immediately and erase all copies of the message and attachments. We do not accept responsibility for any viruses or similar carried with our email, or any effects our email may have on the recipient computer system or network. Any views expressed in this email may be those of the individual sender and may not necessarily reflect the views of Council.