Tēnā koe,

Thank you for contacting the Upper Hutt City Council.

 

For anything urgent please call our Council phone number 04 527 2169.

 

Ngā mihi, 

Ratonga Kaihoko | Customer Services

Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council  

 

--------------------------------------------------------------------------

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email. Upper Hutt City Council accepts no responsibility for changes
made to this email or to any attachments after it has been sent.

hide quoted sections

Kia ora Ray,

 

I acknowledge receipt of your official information request dated 17
October 2021 requesting the below information.

 

We will endeavour to respond to your request as soon as possible and in
any event no later than 15 November 2021, being 20 working days after the
day your request was received.  If we are unable to respond to your
request by then, we will notify you of an extension of that timeframe.

 

If you have any queries, please feel free to contact me.  If any
additional factors come to light which are relevant to your request,
please do not hesitate to contact me so that these can be taken into
account.

 

Kind regards,

 

Michael Gibbons
LGOIMA Officer

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand
T: +64 4 527 2169 | E: [1][email address]

W: [2]www.upperhuttcity.com | F: [3]www.fb.com/upperhuttcitycouncil

 

 

Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand

Tau Waea: +64 4 527 2157 | Waea: +64 4 527 2169

Îmçra: [4][email address] | Pae Tukutuku:
[5]www.upperhuttcity.com

Pukamata: [6]www.fb.com/UpperHuttCityCouncil

 

-----Original Message-----

From: UHCC <[7][email address]>

Sent: Monday, 18 October 2021 8:35 am

To: OIA Requests <[8][email address]>

Subject: FW: Official Information request - Emails relating to the
Southern Growth Area

 

Kia ora,

 

Please see email below.

 

Ngâ mihi,

Tina

 

-----Original Message-----

From: Ray Bartlett <[9][FOI #17223 email]>

Sent: Sunday, 17 October 2021 11:51

To: UHCC <[10][email address]>

Subject: Official Information request - Emails relating to the Southern
Growth Area

 

Dear Upper Hutt City Council,

 

I would like to be sent copies of all emails sent to or from former UHCC
planner James McKibbin before he left council dating from February 2016
till December 2019 that are related to the Silverstream Spur and/or the
Southern Growth Area and/or Memorandum Of UnderStanding and/or the
Guildford Timber Company and/or any discussions relating to any aspect of
this development between GTC staff and James McKibbin

 

Yours faithfully,

 

Ray Bartlett

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[11][FOI #17223 email]

 

Is [12][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:

[13]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[14]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

--------------------------------------------------------------------------

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email. Upper Hutt City Council accepts no responsibility for changes
made to this email or to any attachments after it has been sent.

References

Visible links
1. mailto:[email address]
2. http://www.upperhuttcity.com/
3. http://www.fb.com/upperhuttcitycouncil
4. mailto:[email address]
5. http://www.upperhuttcity.com/
6. http://www.fb.com/UpperHuttCityCouncil
7. mailto:[email address]
8. mailto:[email address]
9. mailto:[FOI #17223 email]
10. mailto:[email address]
11. mailto:[FOI #17223 email]
12. mailto:[Upper Hutt City Council request email]
13. https://fyi.org.nz/change_request/new?bo...
14. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora Ray,

 

We thank you for your Local Government Official Information and Meetings
Act request below. This email is to inform you that our IT have managed to
pull the emails from James McKibbin’s deactivated account, and we have
applied a search filter to pull all the emails that are in scope of your
request.

 

At the moment we have 380 pages worth of emails, as well as 74
attachments, which we estimate will add an additional 200 pages worth of
information. This is a substantial amount of information for us to review.

 

Before we disclose emails we need to review them for material that should
be withheld, like the personal contact details of third parties, and
commercial information. As it stands currently, we consider that the
review and redaction of the information would require substantial
collation and we’d have to consider refusing your request under section
17(f) of the Act.

 

Instead, could you narrow the focus of your request? If we can reduce the
quantity of information we will be more able to review and redact it where
necessary for disclosure.

 

Please let me know if you would like to proceed with your request as it
currently stands, or if you would like to re-scope to a more narrow
request. Looking forward to hearing from you

 

If you are dissatisfied with our handling of your requests at any time,
you have the right to seek an investigation and review by the Ombudsman.
Information about how to make a complaint is available
at [1]www.ombudsman.parliament.nz or freephone 0800 802 602.

Warm regards,
Michael

Michael Gibbons
LGOIMA Officer

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand
T: +64 4 527 2169 | E: [2][email address]

W: [3]www.upperhuttcity.com | F: [4]www.fb.com/upperhuttcitycouncil

 

 

-----Original Message-----

From: Ray Bartlett <[5][FOI #17223 email]>

Sent: Sunday, 17 October 2021 11:51

To: UHCC <[6][email address]>

Subject: Official Information request - Emails relating to the Southern
Growth Area

 

Dear Upper Hutt City Council,

 

I would like to be sent copies of all emails sent to or from former UHCC
planner James McKibbin before he left council dating from February 2016
till December 2019 that are related to the Silverstream Spur and/or the
Southern Growth Area and/or Memorandum Of UnderStanding and/or the
Guildford Timber Company and/or any discussions relating to any aspect of
this development between GTC staff and James McKibbin

 

Yours faithfully,

 

Ray Bartlett

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[7][FOI #17223 email]

 

Is [8][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:

[9]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[10]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

--------------------------------------------------------------------------

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email. Upper Hutt City Council accepts no responsibility for changes
made to this email or to any attachments after it has been sent.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[email address]
3. http://www.upperhuttcity.com/
4. http://www.fb.com/upperhuttcitycouncil
5. mailto:[FOI #17223 email]
6. mailto:[email address]
7. mailto:[FOI #17223 email]
8. mailto:[Upper Hutt City Council request email]
9. https://fyi.org.nz/change_request/new?bo...
10. https://fyi.org.nz/help/officers

hide quoted sections

Morning Ray,

 

Thanks for getting back so quickly, and I hope you had a great weekend.

 

If you're comfortable with this approach, and to save you a bit of money -
let's move forward with the emails at this stage, and I'll have the name
of the attachments available for you to view in the emails. After
reviewing the emails, if you would like to request any of the attachments
we can process that in another request (I suspect a lot of them will be
uninteresting to you, so you may want just a small subset).

 

Does that sound like a reasonable way forward? If so, let me know by
return email and I'll begin reviewing the emails with the aim of getting
those to you by the end of this week.

 

Warm regards,

Michael

 

Michael Gibbons
LGOIMA Officer

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand
T: +64 4 527 2169 | E: [1][email address]

W: [2]www.upperhuttcity.com | F: [3]www.fb.com/upperhuttcitycouncil

 

-----Original Message-----
From: Ray Bartlett <[FOI #17223 email]>
Sent: Saturday, 13 November 2021 9:41 am
To: OIA Requests <[email address]>
Subject: RE: Official Information request - Emails relating to the
Southern Growth Area

 

Dear OIA Requests,

 

Thank you for getting this far. To assist things if we take the
attachments out of it that will reduce the workload a fair bit. How about
also taking it back to July 2017 his final day of employment. That should
get us down to a reasonable level.

 

As an alternative is it possible to pay for this redacting to be
undertaken, which would then allow the full request to proceed?

 

Please advise

 

Yours sincerely,

 

Ray Bartlett

 

-----Original Message-----

 

Kia ora Ray,

 

 

 

We thank you for your Local Government Official Information and Meetings 
Act request below. This email is to inform you that our IT have managed
to  pull the emails from James McKibbin’s deactivated account, and we
have  applied a search filter to pull all the emails that are in scope of
your  request.

 

 

 

At the moment we have 380 pages worth of emails, as well as 74 
attachments, which we estimate will add an additional 200 pages worth of 
information. This is a substantial amount of information for us to review.

 

 

 

Before we disclose emails we need to review them for material that should 
be withheld, like the personal contact details of third parties, and 
commercial information. As it stands currently, we consider that the 
review and redaction of the information would require substantial 
collation and we’d have to consider refusing your request under section

17(f) of the Act.

 

 

 

Instead, could you narrow the focus of your request? If we can reduce the 
quantity of information we will be more able to review and redact it
where  necessary for disclosure.

 

 

 

Please let me know if you would like to proceed with your request as it
 currently stands, or if you would like to re-scope to a more narrow 
request. Looking forward to hearing from you

 

 

 

If you are dissatisfied with our handling of your requests at any time, 
you have the right to seek an investigation and review by the Ombudsman.

Information about how to make a complaint is available 
at [1][4]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Warm regards,

Michael

 

Michael Gibbons

LGOIMA Officer

 

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

 

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand

T: +64 4 527 2169 | E: [2][email address]

 

W: [3][5]www.upperhuttcity.com | F: [4][6]www.fb.com/upperhuttcitycouncil

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[7][FOI #17223 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

 

--------------------------------------------------------------------------

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email. Upper Hutt City Council accepts no responsibility for changes
made to this email or to any attachments after it has been sent.

References

Visible links
1. mailto:[email address]
2. http://www.upperhuttcity.com/
3. http://www.fb.com/upperhuttcitycouncil
4. http://www.ombudsman.parliament.nz/
5. http://www.upperhuttcity.com/
6. http://www.fb.com/upperhuttcitycouncil
7. mailto:[FOI #17223 email]
8. https://fyi.org.nz/help/officers

hide quoted sections

Thanks for this, Ray, much appreciated.

 

I'm just finishing up reviewing the emails today, but unfortunately it
will need a few days with managers for sign-off. I will provide a response
to this request no later than Friday 26 November, and will endeavour to
get this to you as soon as possible before then.

 

Warm regards,

Michael

 

Michael Gibbons
LGOIMA Officer

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand
T: +64 4 527 2169 | E: [1][email address]

W: [2]www.upperhuttcity.com | F: [3]www.fb.com/upperhuttcitycouncil

 

-----Original Message-----
From: Ray Bartlett <[FOI #17223 email]>
Sent: Tuesday, 16 November 2021 6:55 am
To: OIA Requests <[email address]>
Subject: RE: Official Information request - Emails relating to the
Southern Growth Area

 

Dear OIA Requests,

 

Yes please proceed.

 

Yours sincerely,

 

Ray Bartlett

 

-----Original Message-----

 

Morning Ray,

 

 

 

Thanks for getting back so quickly, and I hope you had a great weekend.

 

 

 

If you're comfortable with this approach, and to save you a bit of money
-  let's move forward with the emails at this stage, and I'll have the
name  of the attachments available for you to view in the emails. After 
reviewing the emails, if you would like to request any of the attachments 
we can process that in another request (I suspect a lot of them will be 
uninteresting to you, so you may want just a small subset).

 

 

 

Does that sound like a reasonable way forward? If so, let me know by 
return email and I'll begin reviewing the emails with the aim of getting 
those to you by the end of this week.

 

 

 

Warm regards,

 

Michael

 

 

 

Michael Gibbons

LGOIMA Officer

 

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

 

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand

T: +64 4 527 2169 | E: [1][email address]

 

W: [2][4]www.upperhuttcity.com | F: [3][5]www.fb.com/upperhuttcitycouncil

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[6][FOI #17223 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

 

--------------------------------------------------------------------------

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email. Upper Hutt City Council accepts no responsibility for changes
made to this email or to any attachments after it has been sent.

References

Visible links
1. mailto:[email address]
2. http://www.upperhuttcity.com/
3. http://www.fb.com/upperhuttcitycouncil
4. http://www.upperhuttcity.com/
5. http://www.fb.com/upperhuttcitycouncil
6. mailto:[FOI #17223 email]
7. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora Ray,

Thank you for your patience as we prepared our response to your Local
Government Official Information and Meetings Act request. Please find
attached the information relevant to your request.

I believe this has answered the full scope of your request.  Please let me
know if you have any further questions about this request.

 

If you are dissatisfied with our response, you have the right to seek an
investigation and review by the Ombudsman.  Information about how to make
a complaint is available at [1]www.ombudsman.parliament.nz or freephone
0800 802 602.

Warm regards,
Michael

Michael Gibbons
LGOIMA Officer

Te Kaunihera o Te Awa Kairangi ki Uta I Upper Hutt City Council

838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New Zealand
T: +64 4 527 2169 | E: [2][email address]

W: [3]www.upperhuttcity.com | F: [4]www.fb.com/upperhuttcitycouncil

 

 

-----Original Message-----

From: Ray Bartlett <[5][FOI #17223 email]>

Sent: Sunday, 17 October 2021 11:51

To: UHCC <[6][email address]>

Subject: Official Information request - Emails relating to the Southern
Growth Area

 

Dear Upper Hutt City Council,

 

I would like to be sent copies of all emails sent to or from former UHCC
planner James McKibbin before he left council dating from February 2016
till December 2019 that are related to the Silverstream Spur and/or the
Southern Growth Area and/or Memorandum Of UnderStanding and/or the
Guildford Timber Company and/or any discussions relating to any aspect of
this development between GTC staff and James McKibbin

 

Yours faithfully,

 

Ray Bartlett

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[7][FOI #17223 email]

 

Is [8][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:

[9]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[10]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

--------------------------------------------------------------------------

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email. Upper Hutt City Council accepts no responsibility for changes
made to this email or to any attachments after it has been sent.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[email address]
3. http://www.upperhuttcity.com/
4. http://www.fb.com/upperhuttcitycouncil
5. mailto:[FOI #17223 email]
6. mailto:[email address]
7. mailto:[FOI #17223 email]
8. mailto:[Upper Hutt City Council request email]
9. https://fyi.org.nz/change_request/new?bo...
10. https://fyi.org.nz/help/officers

hide quoted sections