---

---

Subject: FW: Update
 
See below – thanks for your help.
 
From:
7(2)(a)
Sent: Friday, 15 November 2019 11:47 AM
To: James McKibbin <[email address]<mailto:[email address]>>
Subject: Re: Update
 
Hi James,
 
Thanks very much for sending this through, a copy of the Geotech report would be fantastic.
 
GTC would be keen to meet to discuss the items noted in your email. I will come back to you to
confirm availability but was wondering what are your thoughts were on setting up a meeting in
December?
 
As part of its review, GTC would like to overlay the SNA's into the modelling undertaken to inform
the Guildford Land Swap Discussion Document. To do so GTC would need a GIS or CAD file of
the SNA's, is this something UHCC could provide?
 
It was disappointing to hear that you are leaving GTC as I have really appreciated the interactions
I have had with you. Are you staying in Wellington or moving elsewhere?
 
Regards,
 
7(2)(a)
On Fri, Nov 15, 2019 at 11:16 AM James McKibbin
<[email address]<mailto:[email address]>> wrote:
Hi
7(2)(a)
 
I’ve attached images showing the extent of draft SNAs across the Guildford site. I have also
provided an image from a recent geotech report completed as part of Plan Change 50 (residential
/ rural chapters review). This shows slope angles of 26 degrees or more as high slope hazard. The
report notes that:
 
“For areas identified as high hazard, further investigation is required, and specific engineering
design will likely be required. The nature of the investigation should be determined for a site by a
qualified geo-professional based on the nature of the site and the proposed development”.
 
Page 3

---

“Site specific quantitative slope stability modelling for static, seismic and wet ground conditions will
be required for sites identified as having a high slope hazard…”.
 
I’ve just ‘snipped’ these images from our internal GIS layers, but can arrange for better versions if
you need them. I can also arrange to provide a copy of the geotech report to assist your work if
you’d like it.
 
We’d be happy to meet and discuss this, your query on water storage capacity, and other matters
that have progressed (e.g. PC 42, PC 50 and national policy consultation) since we met earlier in
the year. Just let us know.
 
Cheers,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 4

---

3. RE: Update
From:
James McKibbin <[email address]>
To:
Connor Spence <[email address]>
Sent Date:
Nov 21, 2019 10:29:33
Subject:
RE: Update
Attachment:
image001.jpg
Awesome Connor, thank you
 
From: Connor Spence <[email address]>
Sent: Thursday, 21 November 2019 10:21 AM
To: James McKibbin <[email address]>
Subject: RE: Update
 
Hi James,
 
I have exporting the SNA’s that affect Guildford and have stored them here for you:
G:\Collaborative Work
Streams\ConnorGIS_Planning\Guildford_SNA<file://uhcc.govt.nz/dfs/Groups/Collaborative%20Wo
rk%20Streams/ConnorGIS_Planning/Guildford_SNA>
 
I have provided the data in:
 
·         Geodatabase Feature Class
 
·         Shapefile
 
Bear in mind the data includes everything relevant to the site, e.g:
 
·         Condition
 
·         Ecological significance – birds and bugs at the site
 
·         Site summary etc
 
[cid:image001.jpg@01D5A055.AFE1C1D0]
 
Any questions please let me know!
 
Cheers,
Connor
Page 5

---

 
From: James McKibbin <[email address]<mailto:[email address]>>
Sent: Thursday, 21 November 2019 9:32 AM
To: Connor Spence <[email address]<mailto:[email address]>>
Subject: FW: Update
 
See below – thanks for your help.
 
7(2)(a)
From:
Sent: Friday, 15 November 2019 11:47 AM
To: James McKibbin <[email address]<mailto:[email address]>>
Subject: Re: Update
 
Hi James,
 
Thanks very much for sending this through, a copy of the Geotech report would be fantastic.
 
GTC would be keen to meet to discuss the items noted in your email. I will come back to you to
confirm availability but was wondering what are your thoughts were on setting up a meeting in
December?
 
As part of its review, GTC would like to overlay the SNA's into the modelling undertaken to inform
the Guildford Land Swap Discussion Document. To do so GTC would need a GIS or CAD file of
the SNA's, is this something UHCC could provide?
 
It was disappointing to hear that you are leaving GTC as I have really appreciated the interactions
I have had with you. Are you staying in Wellington or moving elsewhere?
 
Regards,
 
7(2)(a)
 
On Fri, Nov 15, 2019 at 11:16 AM James McKibbin
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
I’ve attached images showing the extent of draft SNAs across the Guildford site. I have also
provided an image from a recent geotech report completed as part of Plan Change 50 (residential
/ rural chapters review). This shows slope angles of 26 degrees or more as high slope hazard. The
report notes that:
 
Page 6

---

“For areas identified as high hazard, further investigation is required, and specific engineering
design will likely be required. The nature of the investigation should be determined for a site by a
qualified geo-professional based on the nature of the site and the proposed development”.
 
“Site specific quantitative slope stability modelling for static, seismic and wet ground conditions will
be required for sites identified as having a high slope hazard…”.
 
I’ve just ‘snipped’ these images from our internal GIS layers, but can arrange for better versions if
you need them. I can also arrange to provide a copy of the geotech report to assist your work if
you’d like it.
 
We’d be happy to meet and discuss this, your query on water storage capacity, and other matters
that have progressed (e.g. PC 42, PC 50 and national policy consultation) since we met earlier in
the year. Just let us know.
 
Cheers,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
Page 7

---

before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 8

---

4. RE: Update
From:
Connor Spence <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Nov 21, 2019 10:21:03
Subject:
RE: Update
Attachment:
image001.jpg
Hi James,
 
I have exporting the SNA’s that affect Guildford and have stored them here for you:
G:\Collaborative Work
Streams\ConnorGIS_Planning\Guildford_SNA<file://uhcc.govt.nz/dfs/Groups/Collaborative%20Wo
rk%20Streams/ConnorGIS_Planning/Guildford_SNA>
 
I have provided the data in:
 
·         Geodatabase Feature Class
 
·         Shapefile
 
Bear in mind the data includes everything relevant to the site, e.g:
 
·         Condition
 
·         Ecological significance – birds and bugs at the site
 
·         Site summary etc
 
[cid:image001.jpg@01D5A055.5F77D1D0]
 
Any questions please let me know!
 
Cheers,
Connor
 
From: James McKibbin <[email address]>
Sent: Thursday, 21 November 2019 9:32 AM
To: Connor Spence <[email address]>
Subject: FW: Update
 
See below – thanks for your help.
Page 9

---

 
From: 
7(2)(a)
Sent: Friday, 15 November 2019 11:47 AM
To: James McKibbin <[email address]<mailto:[email address]>>
Subject: Re: Update
 
Hi James,
 
Thanks very much for sending this through, a copy of the Geotech report would be fantastic.
 
GTC would be keen to meet to discuss the items noted in your email. I will come back to you to
confirm availability but was wondering what are your thoughts were on setting up a meeting in
December?
 
As part of its review, GTC would like to overlay the SNA's into the modelling undertaken to inform
the Guildford Land Swap Discussion Document. To do so GTC would need a GIS or CAD file of
the SNA's, is this something UHCC could provide?
 
It was disappointing to hear that you are leaving GTC as I have really appreciated the interactions
I have had with you. Are you staying in Wellington or moving elsewhere?
 
Regards,
 
7(2)(a)
 
On Fri, Nov 15, 2019 at 11:16 AM James McKibbin
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
I’ve attached images showing the extent of draft SNAs across the Guildford site. I have also
provided an image from a recent geotech report completed as part of Plan Change 50 (residential
/ rural chapters review). This shows slope angles of 26 degrees or more as high slope hazard. The
report notes that:
 
“For areas identified as high hazard, further investigation is required, and specific engineering
design will likely be required. The nature of the investigation should be determined for a site by a
qualified geo-professional based on the nature of the site and the proposed development”.
 
“Site specific quantitative slope stability modelling for static, seismic and wet ground conditions will
be required for sites identified as having a high slope hazard…”.
 
Page 10

---

I’ve just ‘snipped’ these images from our internal GIS layers, but can arrange for better versions if
you need them. I can also arrange to provide a copy of the geotech report to assist your work if
you’d like it.
 
We’d be happy to meet and discuss this, your query on water storage capacity, and other matters
that have progressed (e.g. PC 42, PC 50 and national policy consultation) since we met earlier in
the year. Just let us know.
 
Cheers,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 11

---

5. FW: Update
From:
James McKibbin <[email address]>
To:
Connor Spence <[email address]>
Sent Date:
Nov 21, 2019 09:31:32
Subject:
FW: Update
Attachment:
See below – thanks for your help.
 
From: 
7(2)(a)
Sent: Friday, 15 November 2019 11:47 AM
To: James McKibbin <[email address]>
Subject: Re: Update
 
Hi James,
 
Thanks very much for sending this through, a copy of the Geotech report would be fantastic.
 
GTC would be keen to meet to discuss the items noted in your email. I will come back to you to
confirm availability but was wondering what are your thoughts were on setting up a meeting in
December?
 
As part of its review, GTC would like to overlay the SNA's into the modelling undertaken to inform
the Guildford Land Swap Discussion Document. To do so GTC would need a GIS or CAD file of
the SNA's, is this something UHCC could provide?
 
It was disappointing to hear that you are leaving GTC as I have really appreciated the interactions
I have had with you. Are you staying in Wellington or moving elsewhere?
 
Regards,
 
7(2)(a)
 
On Fri, Nov 15, 2019 at 11:16 AM James McKibbin
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
I’ve attached images showing the extent of draft SNAs across the Guildford site. I have also
provided an image from a recent geotech report completed as part of Plan Change 50 (residential
/ rural chapters review). This shows slope angles of 26 degrees or more as high slope hazard. The
Page 12

---

report notes that:
 
“For areas identified as high hazard, further investigation is required, and specific engineering
design will likely be required. The nature of the investigation should be determined for a site by a
qualified geo-professional based on the nature of the site and the proposed development”.
 
“Site specific quantitative slope stability modelling for static, seismic and wet ground conditions will
be required for sites identified as having a high slope hazard…”.
 
I’ve just ‘snipped’ these images from our internal GIS layers, but can arrange for better versions if
you need them. I can also arrange to provide a copy of the geotech report to assist your work if
you’d like it.
 
We’d be happy to meet and discuss this, your query on water storage capacity, and other matters
that have progressed (e.g. PC 42, PC 50 and national policy consultation) since we met earlier in
the year. Just let us know.
 
Cheers,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
Page 13

---

messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 14

---

---

I have had with you. Are you staying in Wellington or moving elsewhere?
 
Regards,
 
7(2)(a)
 
On Fri, Nov 15, 2019 at 11:16 AM James McKibbin
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
I’ve attached images showing the extent of draft SNAs across the Guildford site. I have also
provided an image from a recent geotech report completed as part of Plan Change 50 (residential
/ rural chapters review). This shows slope angles of 26 degrees or more as high slope hazard. The
report notes that:
 
“For areas identified as high hazard, further investigation is required, and specific engineering
design will likely be required. The nature of the investigation should be determined for a site by a
qualified geo-professional based on the nature of the site and the proposed development”.
 
“Site specific quantitative slope stability modelling for static, seismic and wet ground conditions will
be required for sites identified as having a high slope hazard…”.
 
I’ve just ‘snipped’ these images from our internal GIS layers, but can arrange for better versions if
you need them. I can also arrange to provide a copy of the geotech report to assist your work if
you’d like it.
 
We’d be happy to meet and discuss this, your query on water storage capacity, and other matters
that have progressed (e.g. PC 42, PC 50 and national policy consultation) since we met earlier in
the year. Just let us know.
 
Cheers,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Page 16

---

 
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 17

---

---

“Site specific quantitative slope stability modelling for static, seismic and wet ground conditions will
be required for sites identified as having a high slope hazard…”. 
 
I’ve just ‘snipped’ these images from our internal GIS layers, but can arrange for better versions if
you need them. I can also arrange to provide a copy of the geotech report to assist your work if
you’d like it.
 
 
We’d be happy to meet and discuss this, your query on water storage capacity, and other matters
that have progressed (e.g. PC 42, PC 50 and national policy consultation) since we met earlier in
the year. Just let us know. 
 
Cheers,  
 
James McKibbin 
 Planning Policy Manager
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2137 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com | F: www.fb.com/upperhuttcitycouncil
 
 
 
 
 
__
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
Page 19

---

8. RE: Guildford update
From:
Richard Harbord <[email address]>
To:
Geoff Swainson <[email address]>, James McKibbin
<[email address]>
Sent Date:
Nov 15, 2019 11:21:39
Subject:
RE: Guildford update
Attachment:
Yep, also happy to meet.
 
From: Geoff Swainson <[email address]>
Sent: Friday, 15 November 2019 10:15 AM
To: James McKibbin <[email address]>; Richard Harbord
<[email address]>
Subject: RE: Guildford update
 
Yes happy to meet.
 
From: James McKibbin <[email address]<mailto:[email address]>>
Sent: Friday, 15 November 2019 9:52 AM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Geoff Swainson <[email address]<mailto:[email address]>>
Subject: Guildford update
 
Hi Richard and Geoff
 
I caught up with  7(2)(a)  from GTC over the phone recently. He was interested in an update on
SNAs which I gave, and also in water storage capacity in the Southern Growth Area.
 
On the basis that there is limited water storage capacity in the southern end of the city, he is keen
to investigate opportunity to increase capacity. Potentially by developing an additional reservoir.
Geoff, I suggested this may be something you can discuss with him - or is there someone at WWL
who is best placed?
 
He'd been reading through the proposed NPS Urban Development and I suggested he also read
the Housing and Business Capacity Assessment. After some discussion it felt like it could be
worthwhile another catch up with GTC before long. Since we met last, PC 42 has been made
operative, the HBA has been finalised, and relevant national policy consulted on. Relevant PC 50
reporting (e.g. geotech) is also becoming available.
 
Would you both consider another meeting before long useful? If yes, I am happy to liase with
Page 20

---

7(2)(a)  to try and line something up.
 
Thanks,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
Page 21

---

9. RE: Guildford update
From:
Geoff Swainson <[email address]>
To:
James McKibbin <[email address]>, Richard Harbord
<[email address]>
Sent Date:
Nov 15, 2019 10:14:58
Subject:
RE: Guildford update
Attachment:
Yes happy to meet.
 
From: James McKibbin <[email address]>
Sent: Friday, 15 November 2019 9:52 AM
To: Richard Harbord <[email address]>; Geoff Swainson
<[email address]>
Subject: Guildford update
 
Hi Richard and Geoff
 
I caught up with  7(2)(a)  from GTC over the phone recently. He was interested in an update on
SNAs which I gave, and also in water storage capacity in the Southern Growth Area.
 
On the basis that there is limited water storage capacity in the southern end of the city, he is keen
to investigate opportunity to increase capacity. Potentially by developing an additional reservoir.
Geoff, I suggested this may be something you can discuss with him - or is there someone at WWL
who is best placed?
 
He'd been reading through the proposed NPS Urban Development and I suggested he also read
the Housing and Business Capacity Assessment. After some discussion it felt like it could be
worthwhile another catch up with GTC before long. Since we met last, PC 42 has been made
operative, the HBA has been finalised, and relevant national policy consulted on. Relevant PC 50
reporting (e.g. geotech) is also becoming available.
 
Would you both consider another meeting before long useful? If yes, I am happy to liase with
7(2)(a)  to try and line something up.
 
Thanks,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Page 22

---

Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
Page 23

---

10. Guildford update
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>, Geoff Swainson
<[email address]>
Sent Date:
Nov 15, 2019 09:52:25
Subject:
Guildford update
Attachment:
Hi Richard and Geoff
 
I caught up with  7(2)(a)  from GTC over the phone recently. He was interested in an update on
SNAs which I gave, and also in water storage capacity in the Southern Growth Area.
 
On the basis that there is limited water storage capacity in the southern end of the city, he is keen
to investigate opportunity to increase capacity. Potentially by developing an additional reservoir.
Geoff, I suggested this may be something you can discuss with him - or is there someone at WWL
who is best placed?
 
He'd been reading through the proposed NPS Urban Development and I suggested he also read
the Housing and Business Capacity Assessment. After some discussion it felt like it could be
worthwhile another catch up with GTC before long. Since we met last, PC 42 has been made
operative, the HBA has been finalised, and relevant national policy consulted on. Relevant PC 50
reporting (e.g. geotech) is also becoming available.
 
Would you both consider another meeting before long useful? If yes, I am happy to liase with
7(2)(a)  to try and line something up.
 
Thanks,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
Page 24

---

 
Page 25

---

11. RE: Please review LGOIMA responses 
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>, Andrea Hilton
<[email address]>, Vibhuti Chopra
<[email address]>, Rosie Jansen
<[email address]>
Cc:
Julia Fink <[email address]>, Toni Neale <[email address]>
Sent Date:
Aug 29, 2019 10:50:34
Subject:
RE: Please review LGOIMA responses 
Attachment:
Hi
 
I didn't end up speaking with  7(2)(a) but left him a message explaining that he/GTC might expect a
call from media about the land exchange. After speaking with Peter about this, he said he would
call GTC (I gave him  7(2)(a)  contact details) so I didn't speak to  7(2)(a) .
 
I'm unsure whether Peter made contact.
 
James
 
From: Richard Harbord
Sent: Thursday, 29 August 2019 10:44 AM
To: Andrea Hilton <[email address]>; Vibhuti Chopra
<[email address]>; Rosie Jansen <[email address]>; James McKibbin
<[email address]>
Cc: Julia Fink <[email address]>; Toni Neale <[email address]>
Subject: RE: Please review LGOIMA responses
 
Hi All,
 
Andrea and I have discussed pretty much all of the points Andrea covers re the MOU matter - I've
nothing further to add and happy to proceed as Andrea suggests.
 
James, are the Guildford Timer Co. now aware: I recall you were trying to get to speak to  7(2)(a)
there?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Page 26

---

Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
Out of Scope
Page 27

---

Out of Scope
Page 28

---

From: Rosie Jansen <[email address]<mailto:[email address]>>
Sent: Wednesday, 28 August 2019 8:27 AM
To: Vibhuti Chopra <[email address]<mailto:[email address]>>
Subject: Please review LGOIMA responses
 
Morning Vibhuti,
 
I have attached a couple of LGOIMA responses for you to have a look at.
 
Out of Scope
This response is for 
7(2)(a)
 as he asked further questions about the MOU relating to
Land Exchange.
The information has come from Andrea.
Matt and Peter Kelly have reviewed this response.
 
Please let me know if there is any further information that you need. These responses need to go
out by Friday 6th September so there is no great rush, however I would like to send them off
earlier as a matter of good practice.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Page 29

---

---

13. RE: OIA Response: UHCC & GTC Land Exchange
From:
Andrea Hilton <[email address]>
To:
Peter Kelly <[email address]>, Kate Glanville
<[email address]>, Richard Harbord
<[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, James McKibbin
<[email address]>
Cc:
Wendy Lewin <[email address]>, Megan O'Connor
<[email address]>, Maria Randall
<[email address]>
Sent Date:
Aug 20, 2019 09:08:02
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
7(2)(a)
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Andrea Hilton
Sent: Tuesday, 20 August 2019 9:04 AM
To: Peter Kelly <[email address]>; Kate Glanville <[email address]>;
Richard Harbord <[email address]>; Rosie Jansen
<[email address]>; Kerrie Falconer <[email address]>; James
McKibbin <[email address]>
Cc: Wendy Lewin <[email address]>; Megan O'Connor
<[email address]>; 
7(2)(a)
7(2)(a)
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Peter
We are not required to let GTC know but in the interests of an ongoing relationship I think it is
advisable. Since Council authorised the release of the documents requested in 2016 there are no
grounds to redact anything and the content of the report is high level but it is possible that 
7(2)(a)
 will twist it so we just need to be aware and prepared for that, as do GTC. . Of course
Page 31

---

that is your decision though. In theory the memo that went with the report could be withheld but its
content does not justify it being withheld. I have checked my electronic file and cannot find a report
or reference to a report being written dated 22 February 2016. Although it would be advisable to
explain the reference to a report that does not exist as a typo when it is released.
 
I have attached an email with a press release making the information public in 2016. I do not have
confirmation  that it was published. It may be worth, finding the published article so that it can be
used to support a new press release to rebut any suggestion that the Council has been plotting to
“flood Pinehaven” by allowing development to occur without ensuring measures are in place to
protect Pinehaven. Wendy Lewin would be able to follow up with the Leader if the Council does
not confirmation in its files. The same approach could be used to the website consultation page
information but Maria Randall would be the contact if the Council files do not have a record of the
consultation.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Peter Kelly <[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 5:07 PM
To: Kate Glanville <[email address]<mailto:[email address]>>; Andrea
Hilton <[email address]<mailto:[email address]>>; Richard Harbord
<[email address]<mailto:[email address]>>; Rosie Jansen
<[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Ok so taking everything into consideration and having read the minutes and noting the resolution,
then we must release the CE Report, the MOU between UHCC and GTC, and those relevant parts
of the minutes that refer to this item.
 
Rosie: Can you please pull the information together in preparation of us releasing it to7(2)
(a)
 
Andrea: Should we give GTC a heads up that we are releasing this information and is there
anything that needs redacting?
 
Page 32

---

Cheers
 
Peter
 
 
Peter Kelly
Chief Executive
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 208 8000| T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
From: Kate Glanville <[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 4:34 PM
To: Andrea Hilton <[email address]<mailto:[email address]>>; Richard
Harbord <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi all,
 
I note the public minutes do not make mention of a late public excluded report until the resolution
is released at the end of the minutes.  It is standard for a late report to be noted in the public
minutes including a resolution to accept the late report and the reasons it was public excluded.
 
Kind regards
Kate
 
 
From: Andrea Hilton
Sent: Monday, 19 August 2019 4:13 p.m.
To: Richard Harbord; Rosie Jansen; Kerrie Falconer; Kate Glanville; James McKibbin
Cc: Peter Kelly
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Richard
Page 33

---

Yes you are right, I read this too quickly, the report is already “Public” so it cannot be withheld.
Regarding your query about the report dated 22 February, I think that must be a typo, but it would
pay to check with Kerrie. Is it possible that originally the Planning Manager was going to write the
report and the plan changed or did Nic Etheridge originally write it and it was changed into Chris
Upton’s name?
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
Page 34

---

The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
Page 35

---

I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
Page 36

---

2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
Page 37

---

negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Page 38

---

 
 
Page 39

---

---

 
From: Peter Kelly <[email address]>
Sent: Monday, 19 August 2019 5:07 PM
To: Kate Glanville <[email address]>; Andrea Hilton <[email address]>;
Richard Harbord <[email address]>; Rosie Jansen
<[email address]>; Kerrie Falconer <[email address]>; James
McKibbin <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Ok so taking everything into consideration and having read the minutes and noting the resolution,
then we must release the CE Report, the MOU between UHCC and GTC, and those relevant parts
of the minutes that refer to this item.
 
Rosie: Can you please pull the information together in preparation of us releasing it to 7(2
)(a)
 
Andrea: Should we give GTC a heads up that we are releasing this information and is there
anything that needs redacting?
 
Cheers
 
Peter
 
 
Peter Kelly
Chief Executive
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 208 8000| T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
From: Kate Glanville <[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 4:34 PM
To: Andrea Hilton <[email address]<mailto:[email address]>>; Richard
Harbord <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Page 41

---

Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi all,
 
I note the public minutes do not make mention of a late public excluded report until the resolution
is released at the end of the minutes.  It is standard for a late report to be noted in the public
minutes including a resolution to accept the late report and the reasons it was public excluded.
 
Kind regards
Kate
 
 
From: Andrea Hilton
Sent: Monday, 19 August 2019 4:13 p.m.
To: Richard Harbord; Rosie Jansen; Kerrie Falconer; Kate Glanville; James McKibbin
Cc: Peter Kelly
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Richard
Yes you are right, I read this too quickly, the report is already “Public” so it cannot be withheld.
Regarding your query about the report dated 22 February, I think that must be a typo, but it would
pay to check with Kerrie. Is it possible that originally the Planning Manager was going to write the
report and the plan changed or did Nic Etheridge originally write it and it was changed into Chris
Upton’s name?
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Page 42

---

Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
Page 43

---

 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
Page 44

---

McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
Page 45

---

 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
Page 46

---

signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 47

---

15. RE: OIA Response: UHCC & GTC Land Exchange
From:
Rosie Jansen <[email address]>
To:
Peter Kelly <[email address]>, Kate Glanville
<[email address]>, Andrea Hilton <[email address]>,
Richard Harbord <[email address]>, Kerrie Falconer
<[email address]>, James McKibbin
<[email address]>
Sent Date:
Aug 20, 2019 08:04:51
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Morning all,
 
Thank you for all of the information and guidance provided. I will start pulling the information
together today.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
From: Peter Kelly
Sent: Monday, 19 August 2019 5:07 p.m.
To: Kate Glanville; Andrea Hilton; Richard Harbord; Rosie Jansen; Kerrie Falconer; James
McKibbin
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Ok so taking everything into consideration and having read the minutes and noting the resolution,
then we must release the CE Report, the MOU between UHCC and GTC, and those relevant parts
of the minutes that refer to this item.
 
Rosie: Can you please pull the information together in preparation of us releasing it to 7(2
)(a)
Page 48

---

 
Andrea: Should we give GTC a heads up that we are releasing this information and is there
anything that needs redacting?
 
Cheers
 
Peter
 
 
Peter Kelly
Chief Executive
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 208 8000| T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
From: Kate Glanville <[email address]>
Sent: Monday, 19 August 2019 4:34 PM
To: Andrea Hilton <[email address]>; Richard Harbord
<[email address]>; Rosie Jansen <[email address]>; Kerrie Falconer
<[email address]>; James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi all,
 
I note the public minutes do not make mention of a late public excluded report until the resolution
is released at the end of the minutes.  It is standard for a late report to be noted in the public
minutes including a resolution to accept the late report and the reasons it was public excluded.
 
Kind regards
Kate
 
 
From: Andrea Hilton
Sent: Monday, 19 August 2019 4:13 p.m.
To: Richard Harbord; Rosie Jansen; Kerrie Falconer; Kate Glanville; James McKibbin
Cc: Peter Kelly
Subject: RE: OIA Response: UHCC & GTC Land Exchange
Page 49

---

 
Hi Richard
Yes you are right, I read this too quickly, the report is already “Public” so it cannot be withheld.
Regarding your query about the report dated 22 February, I think that must be a typo, but it would
pay to check with Kerrie. Is it possible that originally the Planning Manager was going to write the
report and the plan changed or did Nic Etheridge originally write it and it was changed into Chris
Upton’s name?
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
Page 50

---

 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Page 51

---

Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Page 52

---

Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
Page 53

---

BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
Page 54

---

www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 55

---

16. RE: OIA Response: UHCC & GTC Land Exchange
From:
Peter Kelly <[email address]>
To:
Kate Glanville <[email address]>, Andrea Hilton
<[email address]>, Richard Harbord
<[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, James McKibbin
<[email address]>
Sent Date:
Aug 19, 2019 17:07:07
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Council Minutes 24 02 16.doc
Council 24 02 16 Non Public.doc
Report to Council-MoU 24 February 2016 (4).pdf
Ok so taking everything into consideration and having read the minutes and noting the resolution,
then we must release the CE Report, the MOU between UHCC and GTC, and those relevant parts
of the minutes that refer to this item.
 
Rosie: Can you please pull the information together in preparation of us releasing it to 7(2
)(a)
 
Andrea: Should we give GTC a heads up that we are releasing this information and is there
anything that needs redacting?
 
Cheers
 
Peter
 
 
Peter Kelly
Chief Executive
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 208 8000| T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
From: Kate Glanville <[email address]>
Sent: Monday, 19 August 2019 4:34 PM
To: Andrea Hilton <[email address]>; Richard Harbord
Page 56

---

<[email address]>; Rosie Jansen <[email address]>; Kerrie Falconer
<[email address]>; James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi all,
 
I note the public minutes do not make mention of a late public excluded report until the resolution
is released at the end of the minutes.  It is standard for a late report to be noted in the public
minutes including a resolution to accept the late report and the reasons it was public excluded.
 
Kind regards
Kate
 
 
From: Andrea Hilton
Sent: Monday, 19 August 2019 4:13 p.m.
To: Richard Harbord; Rosie Jansen; Kerrie Falconer; Kate Glanville; James McKibbin
Cc: Peter Kelly
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Richard
Yes you are right, I read this too quickly, the report is already “Public” so it cannot be withheld.
Regarding your query about the report dated 22 February, I think that must be a typo, but it would
pay to check with Kerrie. Is it possible that originally the Planning Manager was going to write the
report and the plan changed or did Nic Etheridge originally write it and it was changed into Chris
Upton’s name?
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Kerrie Falconer
<[email address]<mailto:[email address]>>; Kate Glanville
Page 57

---

<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
Page 58

---

agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Page 59

---

Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
Page 60

---

To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
Page 61

---

 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 62

---

17. Automatic reply: OIA Response: UHCC & GTC Land Exchange
From:
James McKibbin <[email address]>
To:
Kate Glanville <[email address]>
Sent Date:
Aug 19, 2019 16:34:08
Subject:
Automatic reply: OIA Response: UHCC & GTC Land Exchange
Attachment:
Thanks for your email. I'm out of the office returning Tuesday 20 August. I will reply to your
message then.
 
Thanks
 
James
Page 63

---

18. RE: OIA Response: UHCC & GTC Land Exchange
From:
Kate Glanville <[email address]>
To:
Andrea Hilton <[email address]>, Richard Harbord
<[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, James McKibbin
<[email address]>
Cc:
Peter Kelly <[email address]>
Sent Date:
Aug 19, 2019 16:34:07
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Hi all,
 
I note the public minutes do not make mention of a late public excluded report until the resolution
is released at the end of the minutes.  It is standard for a late report to be noted in the public
minutes including a resolution to accept the late report and the reasons it was public excluded.
 
Kind regards
Kate
 
 
From: Andrea Hilton
Sent: Monday, 19 August 2019 4:13 p.m.
To: Richard Harbord; Rosie Jansen; Kerrie Falconer; Kate Glanville; James McKibbin
Cc: Peter Kelly
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Richard
Yes you are right, I read this too quickly, the report is already “Public” so it cannot be withheld.
Regarding your query about the report dated 22 February, I think that must be a typo, but it would
pay to check with Kerrie. Is it possible that originally the Planning Manager was going to write the
report and the plan changed or did Nic Etheridge originally write it and it was changed into Chris
Upton’s name?
 
Regards
 
Andrea Hilton
 
 
 
Page 64

---

 
 
From: Richard Harbord <[email address]>
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]>; Rosie Jansen <[email address]>;
Kerrie Falconer <[email address]>; Kate Glanville <[email address]>;
James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
Page 65

---

 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Page 66

---

Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
Page 67

---

www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
Page 68

---

 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 69

---

19. RE: OIA Response: UHCC & GTC Land Exchange
From:
Andrea Hilton <[email address]>
To:
Richard Harbord <[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, Kate Glanville
<[email address]>, James McKibbin
<[email address]>
Cc:
Peter Kelly <[email address]>
Sent Date:
Aug 19, 2019 16:12:38
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Hi Richard
Yes you are right, I read this too quickly, the report is already “Public” so it cannot be withheld.
Regarding your query about the report dated 22 February, I think that must be a typo, but it would
pay to check with Kerrie. Is it possible that originally the Planning Manager was going to write the
report and the plan changed or did Nic Etheridge originally write it and it was changed into Chris
Upton’s name?
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord <[email address]>
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]>; Rosie Jansen <[email address]>;
Kerrie Falconer <[email address]>; Kate Glanville <[email address]>;
James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
Page 70

---

From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
Page 71

---

<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
Page 72

---

you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Page 73

---

Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Page 74

---

Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 75

---

20. RE: OIA Response: UHCC & GTC Land Exchange
From:
Richard Harbord <[email address]>
To:
Andrea Hilton <[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, Kate Glanville
<[email address]>, James McKibbin
<[email address]>
Cc:
Peter Kelly <[email address]>
Sent Date:
Aug 19, 2019 14:33:58
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
…sorry, I did have another comment/query, which is that the memo at the start of the first
attachment seeking agreement to consider a late report mentions a report with a different date
from the Planning Policy Manager. Questions arising: does such a report exist (I can’t recall
signing such a report off or seeing one) or was this an error – see text copied below, and is this a
problem in terms of the process of the report of a different date from the Chief Executive having
been heard by that Council meeting?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Richard Harbord
Sent: Monday, 19 August 2019 2:27 PM
To: Andrea Hilton <[email address]>; Rosie Jansen <[email address]>;
Kerrie Falconer <[email address]>; Kate Glanville <[email address]>;
James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
Page 76

---

 
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Page 77

---

Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Page 78

---

Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Page 79

---

Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
Page 80

---

The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 81

---

21. RE: OIA Response: UHCC & GTC Land Exchange
From:
Richard Harbord <[email address]>
To:
Andrea Hilton <[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, Kate Glanville
<[email address]>, James McKibbin
<[email address]>
Cc:
Peter Kelly <[email address]>
Sent Date:
Aug 19, 2019 14:27:06
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Hi All,
 
My only comment is that the last resolution of the relevant Council meeting was that both the
report and MOU be made public. Does this not circumvent the question whether it ought to be
released or not?
 
From: Andrea Hilton
Sent: Friday, 16 August 2019 4:31 PM
To: Richard Harbord <[email address]>; Rosie Jansen
<[email address]>; Kerrie Falconer <[email address]>; Kate Glanville
<[email address]>; James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
 
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
Page 82

---

consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
 
 
From: Richard Harbord
<[email address]<mailto:[email address]>>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Kerrie
Falconer <[email address]<mailto:[email address]>>; Kate Glanville
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Cc: Andrea Hilton <[email address]<mailto:[email address]>>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Page 83

---

 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
Page 84

---

www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
Page 85

---

7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 86

---

22. Automatic reply: OIA Response: UHCC & GTC Land Exchange
From:
James McKibbin <[email address]>
To:
Andrea Hilton <[email address]>
Sent Date:
Aug 16, 2019 16:30:50
Subject:
Automatic reply: OIA Response: UHCC & GTC Land Exchange
Attachment:
Thanks for your email. I'm out of the office returning Tuesday 20 August. I will reply to your
message then.
 
Thanks
 
James
Page 87

---

23. RE: OIA Response: UHCC & GTC Land Exchange
From:
Andrea Hilton <[email address]>
To:
Richard Harbord <[email address]>, Rosie Jansen
<[email address]>, Kerrie Falconer
<[email address]>, Kate Glanville
<[email address]>, James McKibbin
<[email address]>
Cc:
Peter Kelly <[email address]>
Sent Date:
Aug 16, 2019 16:30:49
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Report to Council-MoU 24 February 2016.pdf
Excerpt Council Minutes 24 February 2016.pdf
Hi Rosie
The answers to 
7(2)(a)
 questions are below in green.
I have attached the relevant sections of the minutes, page 1 records the councillors present and
p9 the minute on the MoU item. The report is also attached. I recommend that the report is not
made public without first checking with the Guildford Timber company. You should also check with
Richard and Peter whether they believe the information should be released or not.
Due to 
7(2)(a)
 actions in respect of PC 42 and any development in the area of the
Silverstream spur this potential development may be jeopardised by information being released at
this time. The development is dependent on a plan change. Both the plan change and the swap of
land will require consultation and so it is important that the public are not prematurely influenced
against any proposal. In addition 
7(2)(a)
 will have an opportunity to voice his opposition and
inform the public of his views when consultation takes place. At this stage any action on a
development or a land swap is likely to be about 2-3 years away. When consultation is carried out
on the land swap the more sensitive information in the report is likely to be included in the
consultation material..
 
If the Guildford Timber Company is OK with releasing it my opinion is that only parts of it should be
released    In particular the parts that explain the Council’s reasons for negotiating the MoU, the
“Background” and the “Recommendation” in the report. . The parts referring to a separate
agreement should be withheld, subject to Richard and Peter’s opinion.  At this stage the second
agreement has not been prepared or signed.
 
Regards
 
Andrea Hilton
 
 
 
Page 88

---

 
 
From: Richard Harbord <[email address]>
Sent: Friday, 16 August 2019 11:41 AM
To: Rosie Jansen <[email address]>; Kerrie Falconer
<[email address]>; Kate Glanville <[email address]>; James McKibbin
<[email address]>
Cc: Andrea Hilton <[email address]>
Subject: RE: OIA Response: UHCC & GTC Land Exchange
 
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]<mailto:[email address]>>;
Kate Glanville <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Richard Harbord <[email address]<mailto:[email address]>>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
.
Page 89

---

Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
Page 90

---

 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it? Yes
 2.  If so, at what meeting(s) was this approval given? Council Meeting 24 February 2016, Public
Excluded When and where was the meeting held? Council Chambers, Civic Administration
Building Upper Hutt City Council, Upper Hutt, 4.30pm 24 February 2016 Who was present? Mayor
Wayne Guppy, Cr MT Amour, JB Griffiths, JC Gwilliam, PE Lambert, GT McArthur, AR McLeod,
BD Rabbitt, H Swales, SP Taylor, DV Wheeler
 3.  Was the meeting(s) open to the public? No If not, why not? To enable the Council to carry out
negotiations without prejudice or disadvantage, to protect information where making the
information could unreasonably prejudice the commercial position of the person who supplied it,
Prevent the use of official information for improper gain or advantage.
 4.  Are there minutes of this meeting(s) available? Yes, but only the public minutes and the public
Excluded minutes that refer to the MoU item only. My reason is that the minutes do not contain
any information that the Council is justified in withholding. If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU? There was a vote but as is the practice the votes were not
recorded because a division was not called.
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
Page 91

---

 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 92

---

---

Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Friday, 16 August 2019 11:35 a.m.
To: Media
Subject: RNZ  7(2)(a)  re pinehaven - extra questions
 
 
Hello Rosie
 
As discussed on the phone, seeking answers and a taped interview including re the following
questions:
 
 
 1.  why did UHCC tell 
7(2)(a)
 on Aug 1 2019 that there was  public consultation on MOU
between UHCC and Guildford Timber Company, when there wasn't?
 
 
    *   Is it acceptable to Mr Kelly that his council provided misinformation under the OIA, which was
only revealed because the LGOIMA requester challenged the original, wrong answer?
    *
 1.  The 2010 SKM report says of the Guildford developmt that  "Initial estimates forecast that this
could add an additional 1500 dwellings to the catchment"; the Land Use Strategy  2016 says
"around 1000".
 
    *   Which number is correct?
    *   If a firm number is not known, pls advise if the estimates or forecasts of possible houses
currently are higher or lower than what they were in 2010 or in 2016, and if so to what degree
 
 
 
 1.  The GTC concept first came out in 2007, 12 years ago. In  2016 UHCC said "GTC fully intend
to provide additional information about their vision for development of the land once these
feasibility discussions are further advanced".
    *   Pls provide links to any of that additional information from 2016 to now.
    *   If there is no additional information that UHCC has been provided, or UHCC has generated,
pls detail why that is, 3 years on
Page 94

---

    *   Has UHCC requested additional info from GTC, and when?
 
RNZ aims to report on this as early as Monday, with a report completed later today
 
Pls come back to me with any queries
 
Pls acknowledge receipt of this email
 
TKS
 
7(2)(a)
 
[Description: Description: Description: Description: Description: RNZNEWS300b]
 
 
 
Emails sent by Radio New Zealand Limited (RNZ) or any related entity, including any attachments,
may be confidential, protected by copyright and/or subject to privilege. If you receive an email from
RNZ in error, please inform the sender immediately, delete it from your system and do not use,
copy or disclose any of the information in that email for any purpose. Emails to/from RNZ may
undergo email filtering and virus scanning, including by third party contractors. However, RNZ
does not guarantee that any email or any attachment is secure, error-free or free of viruses or
other unwanted or unexpected inclusions. The views expressed in any non-business email are not
necessarily the views of RNZ. www.rnz.co.nz
Page 95

---

25. RE: OIA Response: UHCC & GTC Land Exchange
From:
Richard Harbord <[email address]>
To:
Rosie Jansen <[email address]>, Kerrie Falconer
<[email address]>, Kate Glanville
<[email address]>, James McKibbin
<[email address]>
Cc:
Andrea Hilton <[email address]>
Sent Date:
Aug 16, 2019 11:41:05
Subject:
RE: OIA Response: UHCC & GTC Land Exchange
Attachment:
Rosie,
 
I am not familiar with the process here as I was not directly involved in the work which ended with
the signing of the MOU, other than to review the planning related content, so I’m afraid I can’t help
answer those questions. I’ve copied Andrea in as I think she would have been directly involved?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Rosie Jansen
Sent: Friday, 16 August 2019 11:06 AM
To: Kerrie Falconer <[email address]>; Kate Glanville
<[email address]>; James McKibbin <[email address]>
Cc: Richard Harbord <[email address]>
Subject: FW: OIA Response: UHCC & GTC Land Exchange
 
Morning all,
 
Page 96

---

We have received the below LGOIMA request from 
7(2)(a)
.
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Page 97

---

Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it?
 2.  If so, at what meeting(s) was this approval given? When and where was the meeting held?
Who was present?
 3.  Was the meeting(s) open to the public?  If not, why not?
 4.  Are there minutes of this meeting(s) available? If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU?
 
Regards
7(2)(a)
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Page 98

---

Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 99

---

26. FW: OIA Response: UHCC & GTC Land Exchange
From:
Rosie Jansen <[email address]>
To:
Kerrie Falconer <[email address]>, Kate Glanville
<[email address]>, James McKibbin
<[email address]>
Cc:
Richard Harbord <[email address]>
Sent Date:
Aug 16, 2019 11:05:32
Subject:
FW: OIA Response: UHCC & GTC Land Exchange
Attachment:
Morning all,
 
We have received the below LGOIMA request from 
7(2)(a)
Could you please take a look at his questions and provide me with any relevant information that
you have regarding the MOU that was signed in March 2016.
 
If you have any concerns related to this information request, need clarification or if there could be
some sensitivity or issues related to releasing this information please contact me.
 
Please advise if this is a simple database search or will require substantial collation and research
and if so, how long you would estimate the manual search would take.
The Council is permitted to charge for information, provided it takes more than an hour to collate.
 
Please note
1.       That time spent looking for information that is not where it should be is not chargeable.
2.       It is important that the Council has a good relationship with the media so it is unlikely that
the Council will charge for media OIAs.
 
Can I please have this information from you by --30 August 2019 as under LGOIMA I have 20 days
to respond to this request.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Page 100

---

 
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 8:57 p.m.
To: Rosie Jansen
Cc: UHCC
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
Thank you for Council's response 9th August 2019 acknowledging that Council did not consult
with the public prior to the signing of the "Memorandum of Understanding Relating to Land
Exchange" by Mayor Wayne Guppy and then CEO Chris Upton and the Guildford Timber
Company.
 
Could you please provide the following information:
 
 
 1.  Did Mayor Wayne Guppy and then CEO Chris Upton have prior approval from the Council to
enter into the Council commitments described in the above-mentioned MOU and to sign it?
 2.  If so, at what meeting(s) was this approval given? When and where was the meeting held?
Who was present?
 3.  Was the meeting(s) open to the public?  If not, why not?
 4.  Are there minutes of this meeting(s) available? If so, please provide a copy.
 5.  If there was a vote, what are the names of the Councillors who supported the MOU, and of the
Councillors who opposed the MOU?
 
Regards
7(2)(a)
 
 
On Fri, Aug 9, 2019 at 4:33 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
H
7(2)(a)
,
 
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
Page 101

---

The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 102

---

27. RE: Flood modelling media query
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Aug 15, 2019 17:15:38
Subject:
RE: Flood modelling media query
Attachment:
James,
 
Just to reconfirm, happy, thanks.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: James McKibbin
Sent: Thursday, 15 August 2019 4:46 PM
To: Peter Kelly <[email address]>; Richard Harbord <[email address]>;
Geoff Swainson <[email address]>; Toni Neale <[email address]>; Matt
Weavers <[email address]>; Rosie Jansen <[email address]>
Subject: RE: Flood modelling media query
 
Hi all,
 
Proposed response to go to 
7(2)(a)
 set out below.
 
 
Hi  7(2)
(a)
 
Plan Change 42
Page 103

---

 
Thank you for your enquiry about the Plan Change 42 process. All the information relating to the
Plan Change can be found on our website at this link: https://www.upperhuttcity.com/Your-
Council/Plans-policies-bylaws-and-reports/District-Plan/PC42
 
You will see the various steps that the plan change has been through under the prescribed
'Schedule 1' RMA process. This included submissions, further submissions, pre-hearing, hearing,
post-hearing, decisions on submissions, and Environment Court appeal steps.
 
The process was robust.
 
As a first step to help answer your questions, we'd recommend that you read the Independent
Hearing Commissioner's recommendation
report<https://www.upperhuttcity.com/files/assets/public/districtplan/pc42/plan-change-42-final-
djm.pdf>. This report sets out the background to the plan change and explains the modelling
history (including the peer review process).
 
Please familiarise yourself with the content of this report. It explains the key matters raised in
submissions, along with the expert evidence that was provided, and the considerations made by
the Commissioner. Matters included the accuracy of the maps and the impact of development in
the upper reaches of the Pinehaven catchment.
 
You will find commentary around the issue of hydraulic neutrality for development in the
Pinehaven Catchment Overlay to ensure that stormwater runoff be at a rate no greater than when
compared to the pre-development situation.
 
Save Our Hills appealed the original decision made by Council on this plan change and a copy of
its appeal can be read here:
https://www.upperhuttcity.com/files/assets/public/districtplan/pc42/notice-of-appeal-soh.pdf
 
Save Our Hills subsequently withdrew its appeal against PC 42. A copy of the Minute from the
Environment Court acknowledging this is included in last night's Council report.
 
There was one other appeal, which was resolved by Consent Order from the Environment Court.
 
The appeal process is directed by the Environment Court and more information about this process
could be sought from the Court Registrar.
 
As both appeals were resolved, Council approved the plan change as per the Order from the
Court, and will make it operative in the coming weeks.
 
Future development
Page 104

---

 
In relation to your questions about the status of development in the area, the development of the
Southern Growth Area was signalled in our Land Use
Strategy<https://www.upperhuttcity.com/Your-Council/Plans-policies-bylaws-and-
reports/Strategies/Land-Use-Strategy> as being required to meet long-term housing demand.
 
The MOU that you refer to is one signed in 2016 between the Upper Hutt City Council and the
Guildford Timber Company Ltd relating to a land exchange. A copy of this is attached for your
information and reference to it is in the Land Use Strategy (see pages 79 and 80).
 
There have been no subsequent decisions made by Council on the MOU, nor has Council
received any formal development proposals for the Southern Growth Area land.
 
 
 
From: Toni Neale <[email address]<mailto:[email address]>>
Sent: Thursday, 15 August 2019 12:35 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Geoff Swainson <[email address]<mailto:[email address]>>; James
McKibbin <[email address]<mailto:[email address]>>
Cc: Peter Kelly <[email address]<mailto:[email address]>>; Matt Weavers
<[email address]<mailto:[email address]>>; Rosie Jansen
<[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
 
Thanks Richard.
 
James could you copy me into the response back to Matt and Rosie so I know this request has
been actioned.
 
Thanks
 
Toni
 
Toni Neale
Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
Page 105

---

www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
 
Please consider the environment before printing.
 
From: Richard Harbord
Sent: Thursday, 15 August 2019 12:11 p.m.
To: Toni Neale; Geoff Swainson; James McKibbin
Subject: RE: Flood modelling media query
Importance: High
 
Works for me but suggest that for the complete picture we do provide  7(2)  with a summary of the
(a)
SOH appeal and their repeated resistance to putting their experts up for expert conferencing.
 
James, can you confirm you are around and able to pull some words together on this to provide to
...Matt?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Toni Neale
Sent: Thursday, 15 August 2019 12:04 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Geoff Swainson <[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
 
Hi Richard & Geoff
 
Peter's day has gone completely to custard but he thinks your recommendation Richard is
excellent and happy for us to put that forward to RNZ - are you both happy with this?
Page 106

---

 
Toni Neale
Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
 
Please consider the environment before printing.
 
From: Richard Harbord
Sent: Thursday, 15 August 2019 11:28 a.m.
To: Matt Weavers; Rosie Jansen; Peter Kelly
Cc: Toni Neale; Geoff Swainson; James McKibbin
Subject: RE: Flood modelling media query
 
...the other thing to note which SOH repeatedly overlook/avoid, is that a key part of the rules
provisions require stormwater neutrality for future development. This means that for any future
development on sites like the Guildford land stormwater runoff post development has managed on
site to be no greater than the runoff pre development. This means that the whole argument by
SOH about risk to the catchment downstream is irrelevant. This is also set out independently by
the Commisioner in his report, ie  7(2)  needn't take our word for it.
(a)
 
From: Richard Harbord
Sent: Thursday, 15 August 2019 11:22 AM
To: Matt Weavers <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Peter Kelly
<[email address]<mailto:[email address]>>
Cc: Toni Neale <[email address]<mailto:[email address]>>; Geoff Swainson
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
Importance: High
 
Hi All,
 
In my view as a first step  7(2)  really needs to be referred to the commissioners recommendations
(a)
report which will give him the full - and accurate - background which includes setting out the
Page 107

---

modelling history, including peer review history - and the nature of Save Our Hills evidence and
the commissioners independent assessment of its credibility. This is available on our website.
There is a very long backstory and I think it is entirely appropriate to ask him to avail himself of
that information as his starting point. It should assist him to get the SOH claims into proper
context. It will, hopefully, also make it clear to him that there is no credible story here.
 
Peter, if you need a bullet point summary of this modelling history (which is likely to involve a
simple cut and paste of relevant parts of the commissioners report), then leading onto the
environment court appeal process, then James would be the best starting point to organise this for
you. Suffice it to say the modelling has been extensively tested and peer reviewed and SOH's
expert at the hearing stage actually raised only marginal and ambiguous issue with the modelling
work. Then on appeal, SOH were unwilling to expose their then 2 experts to expert conferencing
to test their views, and indeed we never go to know what the second expert actually thought at all.
My own strong suspicion is that neither were willing to support 
7(2)(a)
 position and
knew that if they tried to this would be exposed as unsustainable at expert conferencing. SOH
then withdrew their appeal when it was clear that they could not proceed without proper
examination between experts and would not be able to present a layperson's view of the
modelling.
 
Trust this assists. James, to note at this stage please.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Matt Weavers
Sent: Thursday, 15 August 2019 10:54 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Peter
Kelly <[email address]<mailto:[email address]>>
Cc: Toni Neale <[email address]<mailto:[email address]>>; Geoff Swainson
<[email address]<mailto:[email address]>>; Richard Harbord
Page 108

---

<[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
 
Hi all,
 
Sorry I've been advising Rosie on this with my mind in the Pinehaven Stream project which is
UHCC/WW/and GWRC but just remembered that planning and plan changes are in fact Richard's
department so looping him in on this conversation for advice/support.
 
 
 
Kind regards,
 
Matt Weavers
Senior Advisor Communications and Engagement
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2154 | M: +64 27 803 0105 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
From: Media <[email address]<mailto:[email address]>>
Sent: Thursday, 15 August 2019 10:49 AM
To: Peter Kelly <[email address]<mailto:[email address]>>
Cc: Toni Neale <[email address]<mailto:[email address]>>; Matt Weavers
<[email address]<mailto:[email address]>>; Geoff Swainson
<[email address]<mailto:[email address]>>
Subject: FW: Flood modelling media query
 
Morning Peter,
 
7(2)(a)
 has come back with the below questions.
 
Our advice is that this is an opportunity to speak to the public face of this situation. As this story
has gone on for so long, it might be helpful to have a phone call with 
7(2)(a)
 so that he
can get a better idea of the situation. Geoff should be able to advise on the details of this matter.
 
Kind regards,
Page 109

---

 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 10:25 a.m.
To: Media
Subject: RE: Flood modelling media query
 
Hello Rosie
 
This answers a part of our question but not all of it. Pls address the questions as numbered below,
beside each question, for accuracy and comprehensiveness. Where an answer is not forthcoming,
pls provide a reason why. RNZ considers this matter is in the public interest:
 
 
 1.  While the modelling is GWRC's, isn't it the case that this is the modelling the UHCC will be
using/relying on, in some respects?
 2.  Or not?
 3.  If it is, then RNZ wishes to know from Mr Kelly if he has  full confidence in the modelling, and
in using it to inform UHCC's decisions relating to any possible housing development in
Pinehaven?
 4.  Has Mr Kelly or any of his officers looked at or asked anyone to look at (eg as peer reviewer or
otherwise) any of the previous modelling or reports  the Save Our Hills group says it has had
done?
 5.  Or is he/officers etc prepared to look at the group's latest modelling once it is peer reviewed,
as it described at the council mtg last night?
 6.  If the SOH information has not been considered or will not be considered by UHCC, why not?
 
RNZ aims to report on this shortly. RNZ requests a taped interview with Mr Kelly or the mayor. I
will be working on it today and tomorrow
 
In addition:
 
 
Page 110

---

 1.  RNZ requests UHCC fully clarify the status of any possible housing development in this area.
 2.  Pls release to us any MOU or similar, between UHCC and any developer or other party to any
possible housing development in this area
 3.  Pls identify any said developer so RNZ is able to approach them for comment, in the interests
of balance
 
TKS
 
7(2)(a)
, RNZ
 
 
 
From: Media <[email address]<mailto:[email address]>>
Sent: Thursday, 15 August 2019 10:14 a.m.
To: 
7(2)(a)
Subject: RE: Flood modelling media query
 
Kia ora  7(2)
(a)
 
Thank you for your enquiry regarding a comment from council on whether the flood modelling is
accurate.
Upper Hutt City Council Chief Executive, Peter Kelly says "The modelling is not ours, it is Greater
Wellington Regional Council's".
 
I trust this answers your question.
 
Warm regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Media query from website
 
Question
 
Response
Page 111

---

 
 
First name(s)
 
7(2)
(a)
 
Surname
 
7(2)(a)
 
Organisation
 
Rnz
 
Email address
 
7(2)(a)
 
Phone number
 
7(2)(a)
 
What type of media query is it?
 
Quote/interview
 
Details
 
I attended UHCC tonight re flood plan concerns. I have residents and 1 Cr on tape. I request
council comment on whether its flood modelllng is accurate
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
Page 112

---

when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Emails sent by Radio New Zealand Limited (RNZ) or any related entity, including any attachments,
may be confidential, protected by copyright and/or subject to privilege. If you receive an email from
RNZ in error, please inform the sender immediately, delete it from your system and do not use,
copy or disclose any of the information in that email for any purpose. Emails to/from RNZ may
undergo email filtering and virus scanning, including by third party contractors. However, RNZ
does not guarantee that any email or any attachment is secure, error-free or free of viruses or
other unwanted or unexpected inclusions. The views expressed in any non-business email are not
necessarily the views of RNZ. www.rnz.co.nz<http://www.rnz.co.nz>
Page 113

---

28. RE: Flood modelling media query
From:
James McKibbin <[email address]>
To:
Peter Kelly <[email address]>, Richard Harbord
<[email address]>, Geoff Swainson
<[email address]>, Toni Neale <[email address]>,
Matt Weavers <[email address]>, Rosie Jansen
<[email address]>
Sent Date:
Aug 15, 2019 16:45:40
Subject:
RE: Flood modelling media query
Attachment:
signed MOU dated 2016.03.04.pdf
Hi all,
 
Proposed response to go to 
7(2)(a)
 set out below.
 
 
Hi  7(2)
(a)
 
Plan Change 42
 
Thank you for your enquiry about the Plan Change 42 process. All the information relating to the
Plan Change can be found on our website at this link: https://www.upperhuttcity.com/Your-
Council/Plans-policies-bylaws-and-reports/District-Plan/PC42
 
You will see the various steps that the plan change has been through under the prescribed
'Schedule 1' RMA process. This included submissions, further submissions, pre-hearing, hearing,
post-hearing, decisions on submissions, and Environment Court appeal steps.
 
The process was robust.
 
As a first step to help answer your questions, we'd recommend that you read the Independent
Hearing Commissioner's recommendation
report<https://www.upperhuttcity.com/files/assets/public/districtplan/pc42/plan-change-42-final-
djm.pdf>. This report sets out the background to the plan change and explains the modelling
history (including the peer review process).
 
Please familiarise yourself with the content of this report. It explains the key matters raised in
submissions, along with the expert evidence that was provided, and the considerations made by
the Commissioner. Matters included the accuracy of the maps and the impact of development in
the upper reaches of the Pinehaven catchment.
 
Page 114

---

You will find commentary around the issue of hydraulic neutrality for development in the
Pinehaven Catchment Overlay to ensure that stormwater runoff be at a rate no greater than when
compared to the pre-development situation.
 
Save Our Hills appealed the original decision made by Council on this plan change and a copy of
its appeal can be read here:
https://www.upperhuttcity.com/files/assets/public/districtplan/pc42/notice-of-appeal-soh.pdf
 
Save Our Hills subsequently withdrew its appeal against PC 42. A copy of the Minute from the
Environment Court acknowledging this is included in last night's Council report.
 
There was one other appeal, which was resolved by Consent Order from the Environment Court.
 
The appeal process is directed by the Environment Court and more information about this process
could be sought from the Court Registrar.
 
As both appeals were resolved, Council approved the plan change as per the Order from the
Court, and will make it operative in the coming weeks.
 
Future development
 
In relation to your questions about the status of development in the area, the development of the
Southern Growth Area was signalled in our Land Use
Strategy<https://www.upperhuttcity.com/Your-Council/Plans-policies-bylaws-and-
reports/Strategies/Land-Use-Strategy> as being required to meet long-term housing demand.
 
The MOU that you refer to is one signed in 2016 between the Upper Hutt City Council and the
Guildford Timber Company Ltd relating to a land exchange. A copy of this is attached for your
information and reference to it is in the Land Use Strategy (see pages 79 and 80).
 
There have been no subsequent decisions made by Council on the MOU, nor has Council
received any formal development proposals for the Southern Growth Area land.
 
 
 
From: Toni Neale <[email address]>
Sent: Thursday, 15 August 2019 12:35 PM
To: Richard Harbord <[email address]>; Geoff Swainson
<[email address]>; James McKibbin <[email address]>
Cc: Peter Kelly <[email address]>; Matt Weavers <[email address]>;
Rosie Jansen <[email address]>
Subject: RE: Flood modelling media query
Page 115

---

 
Thanks Richard.
 
James could you copy me into the response back to Matt and Rosie so I know this request has
been actioned.
 
Thanks
 
Toni
 
Toni Neale
Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
 
Please consider the environment before printing.
 
From: Richard Harbord
Sent: Thursday, 15 August 2019 12:11 p.m.
To: Toni Neale; Geoff Swainson; James McKibbin
Subject: RE: Flood modelling media query
Importance: High
 
Works for me but suggest that for the complete picture we do provide  7(2)  with a summary of the
(a)
SOH appeal and their repeated resistance to putting their experts up for expert conferencing.
 
James, can you confirm you are around and able to pull some words together on this to provide to
...Matt?
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
Page 116

---

[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Toni Neale
Sent: Thursday, 15 August 2019 12:04 PM
To: Richard Harbord <[email address]<mailto:[email address]>>;
Geoff Swainson <[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
 
Hi Richard & Geoff
 
Peter's day has gone completely to custard but he thinks your recommendation Richard is
excellent and happy for us to put that forward to RNZ - are you both happy with this?
 
Toni Neale
Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
 
Please consider the environment before printing.
 
From: Richard Harbord
Sent: Thursday, 15 August 2019 11:28 a.m.
To: Matt Weavers; Rosie Jansen; Peter Kelly
Cc: Toni Neale; Geoff Swainson; James McKibbin
Subject: RE: Flood modelling media query
 
...the other thing to note which SOH repeatedly overlook/avoid, is that a key part of the rules
provisions require stormwater neutrality for future development. This means that for any future
development on sites like the Guildford land stormwater runoff post development has managed on
site to be no greater than the runoff pre development. This means that the whole argument by
Page 117

---

SOH about risk to the catchment downstream is irrelevant. This is also set out independently by
the Commisioner in his report, ie  7(2)  needn't take our word for it.
(a)
 
From: Richard Harbord
Sent: Thursday, 15 August 2019 11:22 AM
To: Matt Weavers <[email address]<mailto:[email address]>>; Rosie
Jansen <[email address]<mailto:[email address]>>; Peter Kelly
<[email address]<mailto:[email address]>>
Cc: Toni Neale <[email address]<mailto:[email address]>>; Geoff Swainson
<[email address]<mailto:[email address]>>; James McKibbin
<[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
Importance: High
 
Hi All,
 
In my view as a first step  7(2)  really needs to be referred to the commissioners recommendations
(a)
report which will give him the full - and accurate - background which includes setting out the
modelling history, including peer review history - and the nature of Save Our Hills evidence and
the commissioners independent assessment of its credibility. This is available on our website.
There is a very long backstory and I think it is entirely appropriate to ask him to avail himself of
that information as his starting point. It should assist him to get the SOH claims into proper
context. It will, hopefully, also make it clear to him that there is no credible story here.
 
Peter, if you need a bullet point summary of this modelling history (which is likely to involve a
simple cut and paste of relevant parts of the commissioners report), then leading onto the
environment court appeal process, then James would be the best starting point to organise this for
you. Suffice it to say the modelling has been extensively tested and peer reviewed and SOH's
expert at the hearing stage actually raised only marginal and ambiguous issue with the modelling
work. Then on appeal, SOH were unwilling to expose their then 2 experts to expert conferencing
to test their views, and indeed we never go to know what the second expert actually thought at all.
My own strong suspicion is that neither were willing to support 
7(2)(a)
 position and
knew that if they tried to this would be exposed as unsustainable at expert conferencing. SOH
then withdrew their appeal when it was clear that they could not proceed without proper
examination between experts and would not be able to present a layperson's view of the
modelling.
 
Trust this assists. James, to note at this stage please.
 
 
Richard Harbord
Director, Planning and Regulatory Services
Page 118

---

 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: Matt Weavers
Sent: Thursday, 15 August 2019 10:54 AM
To: Rosie Jansen <[email address]<mailto:[email address]>>; Peter
Kelly <[email address]<mailto:[email address]>>
Cc: Toni Neale <[email address]<mailto:[email address]>>; Geoff Swainson
<[email address]<mailto:[email address]>>; Richard Harbord
<[email address]<mailto:[email address]>>
Subject: RE: Flood modelling media query
 
Hi all,
 
Sorry I've been advising Rosie on this with my mind in the Pinehaven Stream project which is
UHCC/WW/and GWRC but just remembered that planning and plan changes are in fact Richard's
department so looping him in on this conversation for advice/support.
 
 
 
Kind regards,
 
Matt Weavers
Senior Advisor Communications and Engagement
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2154 | M: +64 27 803 0105 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
Page 119

---

 
From: Media <[email address]<mailto:[email address]>>
Sent: Thursday, 15 August 2019 10:49 AM
To: Peter Kelly <[email address]<mailto:[email address]>>
Cc: Toni Neale <[email address]<mailto:[email address]>>; Matt Weavers
<[email address]<mailto:[email address]>>; Geoff Swainson
<[email address]<mailto:[email address]>>
Subject: FW: Flood modelling media query
 
Morning Peter,
 
7(2)(a)
 has come back with the below questions.
 
Our advice is that this is an opportunity to speak to the public face of this situation. As this story
has gone on for so long, it might be helpful to have a phone call with 
7(2)(a)
 so that he
can get a better idea of the situation. Geoff should be able to advise on the details of this matter.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Thursday, 15 August 2019 10:25 a.m.
To: Media
Subject: RE: Flood modelling media query
 
Hello Rosie
 
This answers a part of our question but not all of it. Pls address the questions as numbered below,
beside each question, for accuracy and comprehensiveness. Where an answer is not forthcoming,
pls provide a reason why. RNZ considers this matter is in the public interest:
 
 
 1.  While the modelling is GWRC's, isn't it the case that this is the modelling the UHCC will be
Page 120

---

using/relying on, in some respects?
 2.  Or not?
 3.  If it is, then RNZ wishes to know from Mr Kelly if he has  full confidence in the modelling, and
in using it to inform UHCC's decisions relating to any possible housing development in
Pinehaven?
 4.  Has Mr Kelly or any of his officers looked at or asked anyone to look at (eg as peer reviewer or
otherwise) any of the previous modelling or reports  the Save Our Hills group says it has had
done?
 5.  Or is he/officers etc prepared to look at the group's latest modelling once it is peer reviewed,
as it described at the council mtg last night?
 6.  If the SOH information has not been considered or will not be considered by UHCC, why not?
 
RNZ aims to report on this shortly. RNZ requests a taped interview with Mr Kelly or the mayor. I
will be working on it today and tomorrow
 
In addition:
 
 
 1.  RNZ requests UHCC fully clarify the status of any possible housing development in this area.
 2.  Pls release to us any MOU or similar, between UHCC and any developer or other party to any
possible housing development in this area
 3.  Pls identify any said developer so RNZ is able to approach them for comment, in the interests
of balance
 
TKS
 
7(2)(a)
, RNZ
 
 
 
From: Media <[email address]<mailto:[email address]>>
Sent: Thursday, 15 August 2019 10:14 a.m.
To: 
7(2)(a)
Subject: RE: Flood modelling media query
 
Kia ora  7(2)
(a)
 
Thank you for your enquiry regarding a comment from council on whether the flood modelling is
accurate.
Upper Hutt City Council Chief Executive, Peter Kelly says "The modelling is not ours, it is Greater
Wellington Regional Council's".
 
Page 121

---

I trust this answers your question.
 
Warm regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Media query from website
 
Question
 
Response
 
 
First name(s)
 
7(2)
(a)
 
Surname
 
7(2)(a)
 
Organisation
 
Rnz
 
Email address
 
7(2)(a)
 
Phone number
 
7(2)(a)
 
What type of media query is it?
 
Page 122

---

Quote/interview
 
Details
 
I attended UHCC tonight re flood plan concerns. I have residents and 1 Cr on tape. I request
council comment on whether its flood modelllng is accurate
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Emails sent by Radio New Zealand Limited (RNZ) or any related entity, including any attachments,
may be confidential, protected by copyright and/or subject to privilege. If you receive an email from
RNZ in error, please inform the sender immediately, delete it from your system and do not use,
copy or disclose any of the information in that email for any purpose. Emails to/from RNZ may
undergo email filtering and virus scanning, including by third party contractors. However, RNZ
does not guarantee that any email or any attachment is secure, error-free or free of viruses or
other unwanted or unexpected inclusions. The views expressed in any non-business email are not
necessarily the views of RNZ. www.rnz.co.nz<http://www.rnz.co.nz>
Page 123

---

29. FW: OIA Response: UHCC & GTC Land Exchange
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Aug 09, 2019 16:38:52
Subject:
FW: OIA Response: UHCC & GTC Land Exchange
Attachment:
Response 1003.pdf
Response 998.pdf
James,
FYI just in case 
7(2)(a)
 calls you.
Richard Harbord
Director, Planning and Regulatory Services
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
From: Rosie Jansen
Sent: Friday, 9 August 2019 4:34 PM
To: 
7(2)(a)
Subject: RE: OIA Response: UHCC & GTC Land Exchange
Hi  7(2)(a)
Please accept our apologies, we have provided you with some incorrect information. In your
original LGOIMA request dated 22 July 2019  we stated in answer to question 4 that the MOU was
signed on the back of public consultation. This was not correct and we do apologise for the error.
The process leading to the signing of the MOU did not include public consultation.
To answer question 4 correctly, Council does not hold any information relating to your request.  As
the information does not exist, your request is refused under Section 17(e) of the Local
Government Official Information and Meetings Act.
Page 124

---

Please also find attached our response to your request for information related to the consultation
mentioned above, dated 02 August 2019.
 
Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: 
7(2)(a)
Sent: Friday, 2 August 2019 10:48 a.m.
To: Rosie Jansen
Cc: Darryl Longstaffe
Subject: Re: OIA Response: UHCC & GTC Land Exchange
 
Dear Rosie
 
RE: "MEMORANDUM OF UNDERSTANDING RELATING TO LAND EXCHANGE" - The Guildford
Timber Company (GTC) and Upper Hutt City Council (UHCC)
 
Thank you for your email in response to my request 22-7-19 for information: UHCC & GTC Land
Exchange.
 
Council's response to my Question 4 states that "The existing MOU was signed on the back of
public consultation."
 
Please provide further information about the consultation Council is referring to, including:
 
 1.  What was the public consultation Council is referring to in its response to Question 4?
 2.  When did this consultation take place? What was the time period allowed for the consultation
on the proposed Land Swap and MOU (opening and closing dates)?
 3.  How was this consultation advertised to the public? Please provide a copy of Council's public
notification of this consultation.
 4.  What was the format of this consultation? What questions did the Council ask the public about
the proposed Land Swap and MOU? What questions did the Council ask the public about
Page 125

---

proposed development on the Guildford land? What questions did the Council ask the public about
proposed development on the Silverstream Spur? Please provide a copy of all the consultation
documentation that was made available to the public in this consultation that Council implies took
place before the MOU was signed.
 5.  What response did the Council receive from the public in this consultation?
 
    *   What were the total number of submissions received by Council specifically relating to the
proposed Land Swap and/or MOU and/or proposed development on the Guildford land, and/or
proposed development on the Silverstream Spur?
    *   How many submissions supported the proposed Land Swap and/or the MOU?
    *   How many submissions opposed the proposed Land Swap and/or the MOU?
    *   How many submissions supported proposed development on the Guildford land?
    *   How many submissions opposed proposed development on the Guildford land?
    *   How many submissions supported proposed development on the Silverstream Spur?
    *   How many submissions opposed proposed development on the Silverstream Spur?
 
 1.  Please provide copies of all the public submissions received by Council in response to this
consultation on the proposed Land Swap and MOU, and a copy of Council's summary of the
submissions.
 2.  Please provide a copy of Council's analysis, report and conclusions from this consultation, and
include evidence of how the public was informed (before the signing of the MOU) about the
outcome of Council's consultation.
 3.  Please provide evidence that the public was clearly informed (before the MOU was signed)
about the details of the MOU relating to the proposed Land Swap and that the public supported it.
Please include a copy of the 'Memorandum of Understanding Relating to Land Exchange" that
was made available to the public before it was signed by GTC on 2nd March 2016 and by UHCC
on 4th March 2016.
Kind regards
7(2)(a)
 
On Thu, Aug 1, 2019 at 4:12 PM Rosie Jansen
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
Please see attached our response to your request for information: UHCC & GTC Land Exchange
dated 22.07.2019
 
If you have any queries, please give me a call.
 
Page 126

---

Kind regards,
 
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 127

---

30. FW: UHCC & GTC Land Swap
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jul 24, 2019 13:37:14
Subject:
FW: UHCC & GTC Land Swap
Attachment:
Guildford-MOU-dated-2016.03.04.pdf
 
 
From: Rosie Jansen <[email address]>
Sent: Tuesday, 23 July 2019 9:27 AM
To: Richard Harbord <[email address]>
Subject: FW: UHCC & GTC Land Swap
 
Hi Richard,
 
We have received the below OIA from 
7(2)(a)
. Could you please action his request.
 
Let me know if you have any queries or if I should be communicating with someone else about
this.
 
Kind regards,
 
Rosie Jansen
Information and Communications Officer
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2111 | E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
From: Julie Rust
Sent: Monday, 22 July 2019 4:57 p.m.
To: Rosie Jansen
Subject: FW: UHCC & GTC Land Swap
 
Another one for you Rosie 
 
From: 
7(2)(a)
Page 128

---

Sent: Monday, 22 July 2019 4:48 p.m.
To: UHCC
Subject: UHCC & GTC Land Swap
 
Dear Madam/Sir
 
This is an Official Information Act Request.
 
RE: "MEMORANDUM OF UNDERSTANDING RELATING TO LAND EXCHANGE" - The Guildford
Timber Company (GTC) and Upper Hutt City Council (UHCC) - attached
 
The above MOU was signed by the parties (GTC and UHCC) in March 2016.
 
1. What actions have been taken by either/both parties in relation to this proposed land exchange
since the MOU was signed in March 2016;
 
2. Please provide an update on the current status of the above MOU, and whether it has expired
or been replaced by any subsequent MOU or agreement;
 
3. Please provide an update on what the Council intends to do regarding this proposed land
exchange;
 
4. Will the public be consulted by Council about this proposed land exchange, and if so, when?
 
Kind regards
7(2)(a)
 
Page 129

---

---

 
Thanks,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
Page 131

---

32. Meeting with  7(2)(a)  from GTC tomorrow
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>
Sent Date:
May 28, 2019 16:57:25
Subject:
Meeting with Henry from GTC tomorrow
Attachment:
Hi Richard
 
7(2)(a)  from Guildford Timber Company is coming in tomorrow morning to meet with Derek and
Brett. I'm catching up with him after our meeting on the HBA and you're welcome to come along if
you'd like.
 
I'm keen just to check in with him about the draft SNA maps he received, to see how he's going
and whether he has any questions, and I'd like to flag the landscapes assessment that has been
done.
 
 
*         The Regional Policy Statement says that local councils 'may' identify special amenity
landscapes (as opposed to 'shall' identify outstanding natural features and landscapes - which for
us are the Rimutaka Ranges, Tararua Ranges and the Akatarawa Forest). One draft special
amenity landscape includes part of Pinehaven - this is the one I showed you yesterday.
 
*         
7(2)(a)
 has apparently questioned the identification of the draft special amenity
landscape in Pinehaven but as he's away I don't know more than this at this stage.
 
I feel it is worth letting  7(2)(a)  know that an assessment has been done if he isn't already aware,
but like SNAs it is still a draft (and a process to follow etc.).
 
I will catch up with you on this tomorrow morning, but I just want to check that you're comfortable
with me raising it with  7(2)(a)
 
Thanks,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
Page 132

---

www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
 
 
Page 133

---

---

 
Hi James Derek and Brett,
 
 
The GTC has been looking into potential connections from the Blue Mountains through to Wi Tako
Reserve.  We have identified that the NZ Defence Estate owns the 36ha parcel of land between
Wi Tako, No1 Line and the GTC (see attached screenshot).  I haven’t had the chance to talk to
anyone from the NZDF yet, but envisage that the NZDE would be in support of the use of this land
for recreation, as this parcel will be landlocked following the stopping of the No 1 Line Road and
has no adjoining NZDE boundaries. To provide access and extend the potential of reserve, the
GTC has 5 hectares of land and a forestry road off Blue Mountains Rd down onto the No1 Line
Rd. 
 
In the first instance, however, GTC directors have asked me to meet with UHCC to discuss a
potential boundary adjustment of No1 line Road to incorporate land beneath GTC sections 165-
189 and the relocation of affected GTC titles onto suitable GTC/SilverStream Forest land. It is
extremely late notice, but I am in Upper Hutt tomorrow and Wednesday and was wondering if you
would be available to meet with me to discuss.
 
 
Regards,
 
 
7(2)(a)
 
 
 
__
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
Page 135

---

read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
Page 136

---

---

7(2)(a)
 
[signature_1948051021]
 
 
Page 138

---

---

Regards,
 
7(2)(a)
 
[signature_1948051021]
 
 
Page 140

---

---

---

---

39. FW: March Meeting
From:
Toni Neale <[email address]>
To:
Peter Kelly <[email address]>, Richard Harbord
<[email address]>, Geoff Swainson
<[email address]>, James McKibbin
<[email address]>, Brett Latimer <[email address]>,
Andrea Hilton <[email address]>
Sent Date:
Mar 27, 2019 16:41:15
Subject:
FW: March Meeting
Attachment:
image004.png
image001.gif
Hello all
 
Please see email below from  7(2)(a)  regarding Friday's meeting with the Goodwins.  Can you let
me know as soon as possible if you have anything you wish to add to the agenda.
 
Thanks
 
Toni
 
Toni Neale
Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
[cid:image002.gif@01D4D980.DCFCE6F0]<https://consultation.upperhuttcity.com/annual-plan-
2019-2020?utm_source=email&utm_medium=banner&utm_campaign=annual_plan_2019-2020>
Please consider the environment before printing.
 
From: 
7(2)(a)
Sent: Wednesday, 27 March 2019 4:38 p.m.
To: Toni Neale
Cc: 
7(2)(a)
Subject: RE: March Meeting
 
Page 144

---

Kia ora Toni -
 
In advance of our meeting with Peter and co on Friday morning, we hoped to speak to the
following points:
 
 
 1.  Introductions
 
 
 
 1.  Stock take on various items set out in the 2016 Memorandum of Understanding between
Council and GTC, including:
    *   recreation opportunities for future reserve land
    *   future development land - programme and inputs
    *   servicing options and opportunities
    *   scope for minor boundary adjustments
 
 
 
 1.  High level overview of other potential projects
 
Would you please circulate this list around to the Council attendees to assist our discussions?
 
Likewise, if the Council attendees would like to raise any additional matters for discussion, we
would be happy to add those to the agenda.
 
Nga mihi
 
[Description: Description: Description: Description: rmg banner.bmp]
 
7(2)(a)
 
 
7(2)(a)
 
 
7(2)(a)
Page 145

---

7(2)(a)
 
 
 
 
 
 
 
 
7(2)(a)
Before printing think about your responsibility and commitment to the environment.  Print double-
sided and two pages per sheet whenever possible
 
 
 
 
 
 
 
From: Toni Neale <[email address]>
Sent: Thursday, 28 February 2019 3:24 PM
To: 
7(2)(a)
Subject: RE: March Meeting
 
Awesome :)
 
Toni Neale
Page 146

---

Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
 
From: 
7(2)(a)
Sent: Thursday, 28 February 2019 3:23 p.m.
To: Toni Neale
Subject: RE: March Meeting
 
Brilliant Toni - thanks. I'll confirm with our client and come back to you.
 
7(2)(a)
 
From: Toni Neale <[email address]<mailto:[email address]>>
Sent: Thursday, 28 February 2019 3:22 PM
To: 
7(2)(a)
Subject: RE: March Meeting
 
Hi  7(2)(a)
 
Further to your email to Richard, the best time for all of the team here to meet with you on Friday
29 March is 10.00am, let me know if this will work.
 
Kind regards
 
Toni
 
 
Toni Neale
Executive Assistant to the Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 479 3866 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com> | F:
Page 147

---

www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil> Please consider the
environment before printing.
 
 
 
 
From:
Sent: Wednesday, 27 February 2019 3:53 PM
To: Richard Harbord <[email address]<mailto:[email address]>>
Subject: March Meeting
 
Kia ora Richard,
 
Further to our chat earlier this week, I've heard from our client that they are meeting this week with
Brett Latimer from Parks/Reserves to discuss related matters.  Perhaps Brett could be added to
the list of attendees at our potential meeting on the 29th?
 
Many thanks
 
[Description: Description: Description: Description: rmg banner.bmp]
 
7(2)(a)
Resource Management Group Ltd
 
 
Level 13
Midland Chambers
45 Johnston Street
WELLINGTON 6011
 
 
PO Box 10170
The Terrace
WELLINGTON 6143
 
 
7(2)(a)
W  www.rmgroup.co.nz<http://www.rmgroup.co.nz/>
 
Page 148

---

 
 
 
 
 
 
 
Disclaimer: This email and any files transmitted with it are confidential and intended solely for the
use of the individual or entity to which they are addressed. You must not present this message to
another party without gaining permission from the sender. If you have received this email in error
please notify the sender immediately.  Any views expressed in this message are those of the
individual sender, except where the sender specifically states them to be the views of Resource
Management Group Ltd.  Finally, the recipient should check this email and any attachments for the
presence of viruses. Resource Management Group Ltd accepts no liability for any damage caused
by any virus transmitted by this email.
 
Before printing think about your responsibility and commitment to the environment.  Print double-
sided and two pages per sheet whenever possible
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Page 149

---

 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 150

---

40. RE: Eco-corridors Final Report
From:
James McKibbin <[email address]>
To:
Kylie Robinson <[email address]>
Sent Date:
Mar 25, 2019 16:51:36
Subject:
RE: Eco-corridors Final Report
Attachment:
Hi Kylie
 
Thanks, I've filed it away - cheers!
 
James
 
From: Kylie Robinson
Sent: Monday, 25 March 2019 11:18 a.m.
To: James McKibbin
Subject: FW: Eco-corridors Final Report
 
Hey James,
 
I hope you had a fabulous weekend! :)
 
Attached is the report that the students from the US did about the spur... remember that?
 
Toni has passed the filing of the attached report to Wendy, who has passed it to me.  Since you're
quoted in it as the Planning Manager, I was thinking about popping it in (on?) SHED under District
Plan Monitoring, Review and Reporting
(http://shed.uhcc.govt.nz/site/districtplan/revdp/Forms/cByName.aspx)
 
However...SHED won't let me.  If you think it's the right place, please will you drop it in?  If it's the
wrong place, holler and I'll find somewhere else to stash it. :)
 
Cheers,
Kylie
 
From: Peter Kelly
Sent: Monday, 25 March 2019 10:43 a.m.
To: Kylie Robinson
Cc: Toni Neale
Subject: FW: Eco-corridors Final Report
 
Page 151

---

Kylie,
 
You may be interested in the final report on the Ecological Corridor and Silverstream Spur.
 
Toni: Can you please ensure this is filed.
Thanks
 
Peter
 
Peter Kelly
Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 208 8000| T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
From: 
7(2)(a)
Sent: Saturday, 16 March 2019 6:51 AM
To: Wayne Guppy <[email address]>; Peter Kelly <[email address]>
Subject: Eco-corridors Final Report
 
 
Hello Mayor Guppy and Chief Executive Kelly,
 
I hope you are doing well. Thank you so much for sending updates to the interview transcripts. We
have wrapped up our project in New Zealand and are now back home in Massachusetts. I have
attached our final report for you to read if you are interested.
 
 
 
Thank you so much for making our trip to New Zealand a more meaningful experience! Best of
luck in Upper Hutt.
 
 
 
Sincerely,
 
 
 
Page 152

---

7(2)(a)
Page 153

---

41. FW: Eco-corridors Final Report
From:
Kylie Robinson <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Mar 25, 2019 11:17:53
Subject:
FW: Eco-corridors Final Report
Attachment:
Eco Corridors Final Draft_Updated.pdf
Hey James,
 
I hope you had a fabulous weekend! :)
 
Attached is the report that the students from the US did about the spur... remember that?
 
Toni has passed the filing of the attached report to Wendy, who has passed it to me.  Since you're
quoted in it as the Planning Manager, I was thinking about popping it in (on?) SHED under District
Plan Monitoring, Review and Reporting
(http://shed.uhcc.govt.nz/site/districtplan/revdp/Forms/cByName.aspx)
 
However...SHED won't let me.  If you think it's the right place, please will you drop it in?  If it's the
wrong place, holler and I'll find somewhere else to stash it. :)
 
Cheers,
Kylie
 
From: Peter Kelly
Sent: Monday, 25 March 2019 10:43 a.m.
To: Kylie Robinson
Cc: Toni Neale
Subject: FW: Eco-corridors Final Report
 
Kylie,
 
You may be interested in the final report on the Ecological Corridor and Silverstream Spur.
 
Toni: Can you please ensure this is filed.
Thanks
 
Peter
 
Peter Kelly
Chief Executive
Page 154

---

 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 208 8000| T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
From: 
7(2)(a)
Sent: Saturday, 16 March 2019 6:51 AM
To: Wayne Guppy <[email address]>; Peter Kelly <[email address]>
Subject: Eco-corridors Final Report
 
 
Hello Mayor Guppy and Chief Executive Kelly,
 
I hope you are doing well. Thank you so much for sending updates to the interview transcripts. We
have wrapped up our project in New Zealand and are now back home in Massachusetts. I have
attached our final report for you to read if you are interested.
 
 
 
Thank you so much for making our trip to New Zealand a more meaningful experience! Best of
luck in Upper Hutt.
 
 
 
Sincerely,
 
 
 
7(2)(a)
Page 155

---

---

On 22/03/2019, at 6:38 PM, Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
 
The overall agenda has now been added, please see below:
 
 
 
PC50 RURAL LAND USE AND LANSCAPE SENSITIVITY ASSESSMENTS – PERCEPTION
PLANNING INITIATION MEETING
 
Kia ora all,
 
This is your invite to be part of the initiation meeting with Perception Planning (PP) to launch our
rural assessments for the Rural and Residential Chapters Review of the District Plan (PC50).
 
7(2)(a)
 will be joining us
from PP, albeit that  7(2)(a)  will be on Skype from Christchurch.
 
The meeting will give us an opportunity to get the teams together and discuss our rural
environment, as well as a chance for PP to better understand some of the issues we are currently
facing.
 
AGENDA:
 
 
 
The below represents the areas we will be visiting at a later date to better ground-truth competing
interests:
 
·         Lower Akatarawa
·         Gillespies Block
·         Kaitoke Valley
·         Maymorn
·         Mangaroa Valley
·         Katherine Mansfield
·         Whitemans Valley
·         Blue Mountains
·         Southern Growth Area
·         Moonshine Valley
 
Many thanks,
 
Page 157

---

Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
<Mail Attachment.ics><Meeting Agenda ? Rural Assessment Initi ation meeting – Perception
Planning.docx>
 
7(2)(a)
 
[cid:image001.png@01D4E2E9.BD65CDD0]
 
11 Jellicoe Street,
PO Box 259, Martinborough 5741
7(2)(a)
www.perceptionplanning.co.nz<http://www.perceptionplanning.co.nz/>
 
 
 
[cid:image002.png@01D4E2E9.BD65CDD0]
Like us on <http://www.facebook.com/pages/Perception-Planning-Limited/84156012627?ref=hl>
Page 158

---

Facebook<http://www.facebook.com/pages/Perception-Planning-Limited/84156012627?ref=hl>
 
I work at Perception Planning Monday - Wednesday. Outside of those days, I will be checking my
emails and contactable on my mobile number, 
7(2)(a)
.
 
 
 
 
 
Page 159

---

---

The below represents the areas we will be visiting at a later date to better ground-truth competing
interests:
 
•       Lower Akatarawa
•       Gillespies Block
•       Kaitoke Valley
•       Maymorn
•       Mangaroa Valley
•       Katherine Mansfield
•       Whitemans Valley
•       Blue Mountains
•       Southern Growth Area
•       Moonshine Valley
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
Page 161

---

44. RE: Initiation Meeting with Perception Planning - PC50 Rural Assessments
From:
Ike Kleynbos <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Mar 14, 2019 10:01:20
Subject:
RE: Initiation Meeting with Perception Planning - PC50 Rural Assessments
Attachment:
Sorry - wrong JAMES!!
 
 
-----Original Appointment-----
From: Ike Kleynbos
Sent: Thursday, 14 March 2019 10:01 a.m.
To: James McKibbin
Subject: FW: Initiation Meeting with Perception Planning - PC50 Rural Assessments
When: Monday, 25 March 2019 10:00 a.m.-12:30 p.m. (UTC+12:00) Auckland, Wellington.
Where: CD Room Lvl B
 
 
 
 
-----Original Appointment-----
From: Ike Kleynbos
Sent: Monday, 11 March 2019 4:42 p.m.
To: Ike Kleynbos; James McKibbin; 
7(2)(a)
 Rachael Annan; Connor Spence; Derek Vos;
Liezel Jahnke; Rhiannon Barbour
Cc: Catering
Subject: Initiation Meeting with Perception Planning - PC50 Rural Assessments
When: Monday, 25 March 2019 10:00 a.m.-12:30 p.m. (UTC+12:00) Auckland, Wellington.
Where: CD Room Lvl B
 
 
 
PC50 RURAL LAND USE AND LANSCAPE SENSITIVITY ASSESSMENTS - PERCEPTION
PLANNING INITIATION MEETING
 
Kia ora all,
 
This is your invite to be part of the initiation meeting with Perception Planning (PP) to launch our
rural assessments for the Rural and Residential Chapters Review of the District Plan (PC50).
 
Page 162

---

7(2)(a)
 will be joining us
from PP, albeit that  7(2)(a)  will be on Skype from Christchurch.
 
The meeting will give us an opportunity to get the teams together and discuss our rural
environment, as well as a chance for PP to better understand some of the issues we are currently
facing.
 
AGENDA:
 
[this is TBC and will be updated here]
 
However, broadly, it would be good if we could discuss the following areas:
*       Lower Akatarawa
*       Gillespies Block
*       Kaitoke Valley
*       Maymorn
*       Mangaroa Valley
*       Katherine Mansfield
*       Whitemans Valley
*       Blue Mountains
*       Southern Growth Area
*       Moonshine Valley
 
The above represents the areas we will be visiting at a later date to better ground-truth competing
interests. It terms of the above, it would be very useful for respective in-house council experts to
share their respective knowledge on these areas.
 
I will be in touch in due course to add to this agenda. Please feel free to contact me if you have
any questions in the meantime.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Page 163

---

Please consider the environment before printing.
 
 
Page 164

---

45. FW: Initiation Meeting with Perception Planning - PC50 Rural Assessments
From:
Ike Kleynbos <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Mar 14, 2019 10:00:46
Subject:
FW: Initiation Meeting with Perception Planning - PC50 Rural Assessments
Attachment:
 
 
-----Original Appointment-----
From: Ike Kleynbos
Sent: Monday, 11 March 2019 4:42 p.m.
To: Ike Kleynbos; James McKibbin; 
7(2)(a)
; Connor Spence; Derek Vos;
Liezel Jahnke; Rhiannon Barbour
Cc: Catering
Subject: Initiation Meeting with Perception Planning - PC50 Rural Assessments
When: Monday, 25 March 2019 10:00 a.m.-12:30 p.m. (UTC+12:00) Auckland, Wellington.
Where: CD Room Lvl B
 
 
 
PC50 RURAL LAND USE AND LANSCAPE SENSITIVITY ASSESSMENTS – PERCEPTION
PLANNING INITIATION MEETING
 
Kia ora all,
 
This is your invite to be part of the initiation meeting with Perception Planning (PP) to launch our
rural assessments for the Rural and Residential Chapters Review of the District Plan (PC50).
 
7(2)(a)
 will be joining us
from PP, albeit that  7(2)(a)  will be on Skype from Christchurch.
 
The meeting will give us an opportunity to get the teams together and discuss our rural
environment, as well as a chance for PP to better understand some of the issues we are currently
facing.
 
AGENDA:
 
[this is TBC and will be updated here]
 
However, broadly, it would be good if we could discuss the following areas:
Page 165

---

•       Lower Akatarawa
•       Gillespies Block
•       Kaitoke Valley
•       Maymorn
•       Mangaroa Valley
•       Katherine Mansfield
•       Whitemans Valley
•       Blue Mountains
•       Southern Growth Area
•       Moonshine Valley
 
The above represents the areas we will be visiting at a later date to better ground-truth competing
interests. It terms of the above, it would be very useful for respective in-house council experts to
share their respective knowledge on these areas.
 
I will be in touch in due course to add to this agenda. Please feel free to contact me if you have
any questions in the meantime.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
Page 166

---

46. Eco-corridor report from the U.S students
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>
Sent Date:
Mar 13, 2019 08:57:27
Subject:
Eco-corridor report from the U.S students
Attachment:
image001.gif
Hi Richard
 
I've just received the full report from the American students who researched the Silverstream Spur
and its potential as an ecological corridor. I'll have a good read through and give you a summary,
because F & B plan on presenting the report to Council at some stage.
 
I had a quick look through my comments, and note that they didn't change some of the
commentary as I had asked (e.g. they note me saying that my understanding was the spur would
only be used for an access road).
 
http://shed.uhcc.govt.nz/site/districtplan/IssuesandEnquiries/Guildford%20Timber%20Company%
20land/13%20March%202019%20Eco%20Corridors%20Full%20Report%20-
%20research%20about%20Silverstream%20Spur.msg
 
Thanks,
 
James McKibbin
Planning Policy Manager
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
[cid:image001.gif@01D4CD14.B08408B0]<https://upperhuttlibrary.co.nz/2019/02/central-library-
re-
opening/?utm_medium=email&utm_source=council%20staff&utm_campaign=library%20opening>
 
 
Page 167

---

---

*       Whitemans Valley
*       Blue Mountains
*       Southern Growth Area
*       Moonshine Valley
 
The above represents the areas we will be visiting at a later date to better ground-truth competing
interests. It terms of the above, it would be very useful for respective in-house council experts to
share their respective knowledge on these areas.
 
I will be in touch in due course to add to this agenda. Please feel free to contact me if you have
any questions in the meantime.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
Page 169

---

48. RE: Eco-corridor project
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>
Sent Date:
Feb 22, 2019 08:37:10
Subject:
RE: Eco-corridor project
Attachment:
Interview with James McKibbin 1-24-19.pdf
Hi Richard
 
The U.S. students completing research about the Silverstream Spur / eco-corridor have come
back with the transcript of their conversation with me. They want to include the transcript and
some specific quotes from me in their report.
 
The students are presenting their report to Forest & Bird on Tuesday and I have been invited to
attend. Forest & Bird will use the report to present to Council about the future use of Silverstream
Spur.
 
Given this is political, can I please ask that you cast your eye over the transcript to make sure
you're OK with what I've said/they've recorded. I also thought I might suggest to the students that
the following three statements replace what they've highlighted in red in their report. Just to be
clearer.
 
 
*         Future development in Upper Hutt needs to be considered against its impact on the natural
values of the environment. The resource consent process that may be required under the city
and/or regional plans, ensures a rigorous assessment of a development's environmental impact.
 
 
*         Given the city's anticipated population growth and housing demand set out in the Land Use
Strategy, Upper Hutt City Council will need to provide for future housing areas. These areas will
need to be assessed against the District Plan and the Resource Management Act so that natural
and physical resources are managed sustainably.
 
 
*         Upper Hutt City Council has a legislated requirement to protect 'Significant Natural Areas' -
ecosystems and habitats with significant indigenous biodiversity values.
 
 
I'll also ask they tweak a couple of statements e.g. 'a couple of iwi..'
 
Thanks
Page 170

---

James
 
From: 
7(2)(a)
Sent: Thursday, 21 February 2019 9:59 a.m.
To: James McKibbin
Cc: gr-ecocorridors
Subject: Re: Eco-corridor project
 
 
Hi Mr. McKibbin,
 
 
 
Thank you so much for these documents. They were extremely helpful in writing the background
for this report. I am so sorry for the delay, but I have (finally) attached our notes of the interview in
this email. We want to make sure that you are properly being represented. Are you comfortable
with these transcripts being included in our report and your name being associated with the quotes
in red?
 
 
 
Additionally, we would like to invite you to our final presentation. We are presenting at the Forest &
Bird Upper Hutt Annual General Meeting on February 26 at the Hapai Building, and would be
happy to have you attend.
 
 
 
Sincerely,
 
7(2)(a)
 
 
 
 
 
 
7(2)(a)
 
7(2)(a)
Page 171

---

 
7(2)(a)
 
________________________________
From: James McKibbin <[email address]>
Sent: Tuesday, January 29, 2019 10:51:05 PM
To: 
7(2)(a)
Cc: gr-ecocorridors
Subject: RE: Eco-corridor project
 
 
Hi  7(2)(a)
 and team
 
 
 
This is a link to the Resource Management Act 1991
http://legislation.govt.nz/act/public/1991/0069/latest/DLM230265.html<https://na01.safelinks.protec
tion.outlook.com/?url=http%3A%2F%2Flegislation.govt.nz%2Fact%2Fpublic%2F1991%2F0069%
2Flatest%2FDLM230265.html&data=02%7C01%7Csbalaji%40wpi.edu%7C4b10de30a08d45ba40
5f08d686662cda%7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C0%7C6368441707588979
35&sdata=f70MpJwuZ5eGQvy%2FSACEFmgj8FhA3ZGX20AbiLE42BU%3D&reserved=0>
 
 
 
Sections that may be useful for your research are Part 2 (Purpose and Principles) and sections 31
(Functions of territorial authorities under the Act) and 74 (Matters to be considered by territorial
authority). This may provide some legislative context relating to the types of considerations council
needs to make under the Act.
 
 
 
This link http://www.environmentguide.org.nz/rma/planning-documents-and-
processes/<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.environment
guide.org.nz%2Frma%2Fplanning-documents-and-
processes%2F&data=02%7C01%7Csbalaji%40wpi.edu%7C4b10de30a08d45ba405f08d686662c
da%7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C0%7C636844170758897935&sdata=xLB
QVAFjgFTMHJtD2E2OTSmEoJOTfgYqxcJSgGP9Xcs%3D&reserved=0> explains the relationship
between national policy and local policy/planning.
 
 
 
More info on national policy statements here: http://www.mfe.govt.nz/rma/rma-legislative-
Page 172

---

tools/national-policy-
statements<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.mfe.govt.nz
%2Frma%2Frma-legislative-tools%2Fnational-policy-
statements&data=02%7C01%7Csbalaji%40wpi.edu%7C4b10de30a08d45ba405f08d686662cda%
7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C0%7C636844170758907935&sdata=LG%2B
NEfJIuBzhgnKMaBqkzWzKqm60MTQ6aUz3bxwN0AI%3D&reserved=0> (the NPS on urban
development capacity is important for future development).
 
 
 
Hope that helps!
 
 
 
James
 
 
 
From:
7(2)(a)
Sent: Thursday, 24 January 2019 6:33 p.m.
To: James McKibbin
Cc: gr-ecocorridors
Subject: Re: Eco-corridor project
 
 
 
Hi Mr. McKibbin,
 
 
 
Thank you so much for your time this morning. We really appreciate your input on our project.
 
 
 
Any information you could send us about the Resource Management Act or national policy that
guides future development would be very helpful.
 
 
 
We will get back to you soon, with a compilation of quotes from our meeting so you can read them
before they are added to our report.
 
Page 173

---

 
 
Thank you so much again. We wish you good luck in the new position!
 
7(2)(a)
 
________________________________
 
From: 
7(2)(a)
Sent: Monday, January 21, 2019 2:33:36 PM
To: James McKibbin
Cc: gr-ecocorridors
Subject: Re: Eco-corridor project
 
 
 
That works for us! We will give you a call Thursday morning then. Thank you,
 
 
 
7(2)(a)
 
 
 
________________________________
 
From: James McKibbin <[email address]>
Sent: Monday, January 21, 2019 2:29:26 PM
To: 
7(2)(a)
Cc: gr-ecocorridors
Subject: RE: Eco-corridor project
 
Page 174

---

 
 
That's fine, how about 9am on Thursday instead?
 
 
 
From: 
7(2)(a)
Sent: Tuesday, 22 January 2019 8:26 a.m.
To: James McKibbin
Cc: gr-ecocorridors
Subject: Re: Eco-corridor project
 
 
 
Hi Mr. McKibbin,
 
Unfortunately we recently scheduled another meeting on Wednesday at 11AM. You had
mentioned Thursday morning also working for you. We don't have anything scheduled, would a
morning time on Thursday still work?
 
 
 
Sorry for the confusion,
 
 
 
7(2)(a)
 
________________________________
 
From: James McKibbin <[email address]>
Sent: Monday, January 21, 2019 1:55:55 PM
To: 
7(2)(a)
Cc: gr-ecocorridors
Page 175

---

Subject: RE: Eco-corridor project
 
 
 
Thanks  7(2)(a)
 
 
 
How about tomorrow at 11am? I have a couple of meetings first thing tomorrow morning.
 
 
 
James
 
 
 
From: 
7(2)(a)
Sent: Saturday, 19 January 2019 7:58 a.m.
To: James McKibbin
Cc: gr-ecocorridors
Subject: Re: Eco-corridor project
 
 
 
Hi Mr. McKibbin,
 
Wonderful, thank you. Wednesday morning would be great. If you are available anytime from 9
onwards that works for us. We are looking forward to talking to you about land-use policies in
Upper Hutt!
 
 
 
Sincerely,
 
7(2)(a)
 
________________________________
 
From: James McKibbin <[email address]>
Sent: Friday, January 18, 2019 1:41:37 PM
To: 
7(2)(a)
Subject: Eco-corridor project
Page 176

---

 
 
 
Hi  7(2)(a)
 
 
 
Thanks for your enquiry to Richard Harbord about your eco-corridor project. He has asked me to
respond to you and the project team.
 
 
 
I am available for a phone conversation next week on either Wednesday or Thursday morning if
sometime then suits you?
 
 
 
Thanks,
 
 
 
James McKibbin
Planning Policy Manager
 
 
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.
upperhuttcity.com%2F&data=02%7C01%7Csbalaji%40wpi.edu%7C4b10de30a08d45ba405f08d6
86662cda%7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C0%7C636844170758917943&sda
ta=uSZ9Xztzem8%2FSLb7yYOU%2FAoyBt0GvhEaSR4ibqvR0V0%3D&reserved=0> | F:
www.fb.com/upperhuttcitycouncil<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F
%2Fwww.fb.com%2Fupperhuttcitycouncil&data=02%7C01%7Csbalaji%40wpi.edu%7C4b10de30
a08d45ba405f08d686662cda%7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C0%7C636844
170758927951&sdata=LhUoAlX4ObShNxTWFOQI8F5SNA45BSuTCLzLUmcXz%2Bo%3D&reser
ved=0>
 
 
 
Page 177

---

"Life. Leisure. Live it!"
 
 
 
 
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
Page 178

---

designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 179

---

---

 
 
From their proposal:
The primary goal of our project is to determine the value that an ecological corridor would provide
if one were established along the green belt land in Upper Hutt. We have a particular focus on the
Silverstream Spur, because our sponsors have emphasized this land as being crucial to the
effectiveness of the corridor. To accomplish this goal, we will complete the following objectives:
 
 1.  Determine how native birds in the green belt land would benefit from the presence of an
ecological corridor
 2.  Evaluate the attitudes of key stakeholders towards the ecological corridor concept
 3.  Assess the public's perception of Upper Hutt's native birds
 
Fulfilling these objectives will involve several different research/data collection methods, such as
site assessments interviews, surveys, and possibly field studies at the site of interest.
They will present their findings and we can learn from their knowledge. We will be using their
report to present to UHCC regarding the future use of the Silverstream Spur.
 
All welcome.
Cheers,  
7(2)(a)
 
 
 
Page 181

---

---

 They will present their findings and we can learn from their knowledge. We will be using their
report to present to UHCC regarding the future use of the Silverstream Spur.
 
All welcome.
Cheers,  
7(2)(a)
 
 
 
Page 183

---

51. Catch-up on Greenfield feasibility and MCA scoring results
From:
Ike Kleynbos <[email address]>
To:
Richard Harbord <[email address]>, James McKibbin
<[email address]>
Sent Date:
Jan 30, 2019 10:02:06
Subject:
Catch-up on Greenfield feasibility and MCA scoring results
Attachment:
Hi both, just scheduling in some time to talk about the below points and also the MCA results,
including discussions had.
 
Thanks,
Ike
 
_____________________________________________
From: Richard Harbord
Sent: Tuesday, 29 January 2019 9:39 a.m.
To: Ike Kleynbos; James McKibbin
Subject: RE: Details on UDC Greenfield results and SGA impacts
 
 
Thanks Ike.
 
A couple of thoughts spring to mind, written as they occur!:
 
*       How do we realistically narrow down yield numbers where they have a large range or come
to a view on a likely yield, most notably the Gillespies block? To what extent do we need to (is our
need to do this dependent on the final outcome of the report?) Nb I think we excluded Kingsley
Heights as a strategic site on the basis of concern at the time as to whether it would be wiped out
by a proposed SNA
*       Would like to understand the Guildford point you make re overlapping areas better spatially
*       Guildford again: we should look to catch up with Ralph Goodwin sometime soon to introduce
you James. This could coincide with 1) relaying the assessment for the Guildford block once the
final report is released and getting into a discussion from there, 2) updating him on our work
programme progress and where that leads our natural timing for the Guildford plan change project,
and 3) understanding where they are currently at
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Page 184

---

Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: Ike Kleynbos
Sent: Friday, 25 January 2019 4:24 p.m.
To: Richard Harbord; James McKibbin
Subject: Details on UDC Greenfield results and SGA impacts
 
Hi Richard / James,
 
On the back of our conversation last week regarding UDC greenfield feasibility results, I've pulled
together some of the results to help illustrate how they stack up against our current and previous
assumptions.
 
Below you'll find a link to an updated chart showing feasibility results for select greenfield sites.
Here you can see a number of figures, which I've described below:
*       UDC Council Estimate - this is based on a static density applied over the entire site. Density
is based on current densities calculated in existing urban areas which are of similar typology which
we would expect may be applied in Greenfield sites. This ranges from 9 to 22 dwellings per
hectare.
*       UDC Sensitivity Test - Here MRCagney have tested if different densities throughout the site
are economically viable to test what the most economically viable densities are for each sites (e.g.
dynamic density). Densities of between 10 to 30 dwellings per hectare are tested.
*       Council/Sensitivity 50% Moderated - while some sites had marked differences between static
and dynamic density results, from a planning perspective, some of these densities are unrealistic. I
have therefore added an additional bar which simply applies 50% of the difference between static
and dynamic results to assist in estimating a result which may be more realistic.
*       LUS - this simply shows what the estimates were in the 2016 Land Use Strategy for
applicable Greenfield sites (Appendix 2).
Page 185

---

 
A link for this chart is here: UHCC Greenfield Sites Feasibility under
UDC.docx<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/UHCC%20Greenfield%20Sites%20Feasibility%20under%20UDC.do
cx>
 
I have also produced a map of the results with an overlay of figures showing feasibility results.
Here, C= Council, S= Sensitivity, LUS= Land Use Strategy. A link to this map is here: Map of UDC
Greenfield Feasibility
Results.pdf<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/Map%20of%20UDC%20Greenfield%20Feasibility%20Results.pdf>
 
Lastly, in our discussion we talked about what impact this may have on the Southern Growth Area
(SGA). Given we now have this layer showing areas which are feasible, I have intersected this
against proposed reserve areas, draft SNA sites, and draft landscape layers.
 
A link to the map is here: Map of Southern Growth Area Feasibility
Assessment.pdf<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/Map%20of%20Southern%20Growth%20Area%20Feasibility%20Ass
essment.pdf>
 
Overall, you'll notice that SNAs and Landscape layers are largely contained within proposed
reserve areas, however there is some intrusion into the feasible development layer along the
southern proportion. This predominantly intersects with the draft SAL landscape. In that respect, I
think this brings into question what our duties are to discuss this further in terms of overall
expectations with the site and planning policy development.
 
Happy to discuss further. Please feel free to get in touch if you have any further questions.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
Page 186

---

 
 
Page 187

---

52. RE: Details on UDC Greenfield results and SGA impacts
From:
Richard Harbord <[email address]>
To:
Ike Kleynbos <[email address]>, James McKibbin
<[email address]>
Sent Date:
Jan 29, 2019 09:39:08
Subject:
RE: Details on UDC Greenfield results and SGA impacts
Attachment:
Thanks Ike.
 
A couple of thoughts spring to mind, written as they occur!:
 
 
*        How do we realistically narrow down yield numbers where they have a large range or come
to a view on a likely yield, most notably the Gillespies block? To what extent do we need to (is our
need to do this dependent on the final outcome of the report?) Nb I think we excluded Kingsley
Heights as a strategic site on the basis of concern at the time as to whether it would be wiped out
by a proposed SNA
 
*        Would like to understand the Guildford point you make re overlapping areas better spatially
 
*        Guildford again: we should look to catch up with Ralph Goodwin sometime soon to introduce
you James. This could coincide with 1) relaying the assessment for the Guildford block once the
final report is released and getting into a discussion from there, 2) updating him on our work
programme progress and where that leads our natural timing for the Guildford plan change project,
and 3) understanding where they are currently at
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
Page 188

---

 
 
 
 
 
From: Ike Kleynbos
Sent: Friday, 25 January 2019 4:24 p.m.
To: Richard Harbord; James McKibbin
Subject: Details on UDC Greenfield results and SGA impacts
 
Hi Richard / James,
 
On the back of our conversation last week regarding UDC greenfield feasibility results, I've pulled
together some of the results to help illustrate how they stack up against our current and previous
assumptions.
 
Below you'll find a link to an updated chart showing feasibility results for select greenfield sites.
Here you can see a number of figures, which I've described below:
 
*        UDC Council Estimate - this is based on a static density applied over the entire site. Density
is based on current densities calculated in existing urban areas which are of similar typology which
we would expect may be applied in Greenfield sites. This ranges from 9 to 22 dwellings per
hectare.
 
*        UDC Sensitivity Test - Here MRCagney have tested if different densities throughout the site
are economically viable to test what the most economically viable densities are for each sites (e.g.
dynamic density). Densities of between 10 to 30 dwellings per hectare are tested.
 
*        Council/Sensitivity 50% Moderated - while some sites had marked differences between
static and dynamic density results, from a planning perspective, some of these densities are
unrealistic. I have therefore added an additional bar which simply applies 50% of the difference
between static and dynamic results to assist in estimating a result which may be more realistic.
 
*        LUS - this simply shows what the estimates were in the 2016 Land Use Strategy for
applicable Greenfield sites (Appendix 2).
 
A link for this chart is here: UHCC Greenfield Sites Feasibility under
UDC.docx<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/UHCC%20Greenfield%20Sites%20Feasibility%20under%20UDC.do
cx>
 
I have also produced a map of the results with an overlay of figures showing feasibility results.
Page 189

---

Here, C= Council, S= Sensitivity, LUS= Land Use Strategy. A link to this map is here: Map of UDC
Greenfield Feasibility
Results.pdf<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/Map%20of%20UDC%20Greenfield%20Feasibility%20Results.pdf>
 
Lastly, in our discussion we talked about what impact this may have on the Southern Growth Area
(SGA). Given we now have this layer showing areas which are feasible, I have intersected this
against proposed reserve areas, draft SNA sites, and draft landscape layers.
 
A link to the map is here: Map of Southern Growth Area Feasibility
Assessment.pdf<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/Map%20of%20Southern%20Growth%20Area%20Feasibility%20Ass
essment.pdf>
 
Overall, you'll notice that SNAs and Landscape layers are largely contained within proposed
reserve areas, however there is some intrusion into the feasible development layer along the
southern proportion. This predominantly intersects with the draft SAL landscape. In that respect, I
think this brings into question what our duties are to discuss this further in terms of overall
expectations with the site and planning policy development.
 
Happy to discuss further. Please feel free to get in touch if you have any further questions.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
Page 190

---

53. RE: Eco-corridors Interview
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jan 28, 2019 16:15:15
Subject:
RE: Eco-corridors Interview
Attachment:
Cheers.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: James McKibbin
Sent: Monday, 28 January 2019 4:10 p.m.
To: Richard Harbord
Subject: RE: Eco-corridors Interview
 
Hi Richard
 
I had a 10 minute conversation with the students. They were interested in how conservation of the
natural environment is provided for in planning decisions, whether there would be housing located
on the spur, what the process was for changing a decision, and on the basis of some of my
answers, what the interplay is between local, regional and national policy. We talked through
provision of housing and NPS, and also the requirement to protect biodiversity (RPS). I also noted
the Sustainability Strategy.
Page 191

---

 
I reiterated the message in the LUS and the MOU, that further investigations would be needed to
support any future decisions about the site. That the MOU signals an intent at this stage and that
Council needs to balance demand for growth with environmental/natural values etc.
 
I will send the group links to specific sections in the RMA (purpose and TA responsibilities etc.)
and they will send me any quotes from me they want to use in their report, before it is finalised.
 
I hope that helps.
 
James
 
From: Richard Harbord
Sent: Monday, 28 January 2019 1:07 p.m.
To: James McKibbin
Subject: FW: Eco-corridors Interview
 
James,
 
Re the email I forwarded a few weeks back now from the same person (I think), what was the
result of your contact? Thanks.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: Kerrie Falconer
Page 192

---

Sent: Thursday, 24 January 2019 10:44 a.m.
To: Richard Harbord
Subject: FW: Eco-corridors Interview
 
Hi Richard
 
I think this group may have also reached out to you too ... I have them meeting Wayne and Peter
on 5 Feb at 1pm in Wayne's office if you wanted to join in too or meet them afterwards?
 
From: Kerrie Falconer
Sent: Thursday, 24 January 2019 9:25 a.m.
To: 
7(2)(a)
Cc: Toni Neale
Subject: RE: Eco-corridors Interview
 
Hi  7(2)(a)
 
The Mayor and Chief Executive are available to meet with you and your team on 5 February at
1pm here at Council. Please confirm and I will send a diary invite with details of our location etc.
 
Many thanks.
 
 
Kerrie Falconer
Executive Assistant to Mayor Wayne Guppy
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2189 | M: +64 27 839 1424 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: 
7(2)(a)
Sent: Friday, 18 January 2019 10:05 a.m.
To: Toni Neale
Cc: Kerrie Falconer
Subject: Re: Eco-corridors Interview
Page 193

---

 
 
Hi Toni,
 
As a follow-up note, we are also hoping to interview Richard Harbord, since his position would
make him very knowledgeable on the land-use issues concerning the Silverstream Spur. Can you
help us get in touch with him? We are looking for his email address/phone number to reach out.
Thank you!
 
 
 
Sincerely,
 
7(2)(a)
 
 
 
From: 
7(2)(a)
Sent: Thursday, 17 January 2019 11:36 AM
To: Peter Kelly <[email address]>
Cc: 
7(2)(a)
Subject: Eco-corridors Interview
 
 
 
Hello Mr. Kelly,
 
 
 
My name is 
7(2)(a)
. I am a student at 
7(2)(a)
 in Massachusetts,
USA. I am reaching out to you to request a small bit of your time. I am part of a group studying
abroad here in Wellington in collaboration with Upper Hutt Forest and Bird and the Victoria
University of Wellington. We are researching the possibility of designating the Silverstream Spur
as an ecological corridor for the region's native birds. We understand that there is a lot of debate
surrounding the future development of the Spur, and we would like to understand your opinion as
Chief Executive of UHCC.
 
 
 
We would greatly appreciate 15-20 minutes of your time for an in-person or phone interview
surrounding this matter. The results, including opinions from various stakeholders, would be
condensed in a report to be presented to UHCC and Upper Hutt Forest and Bird. If you are
Page 194

---

interested to learn more about our project, we have attached a small report with background
information.
 
 
 
We are looking forward to scheduling a meeting at your earliest convenience!
 
 
 
Sincerely,
 
7(2)(a)
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 195

---

54. RE: Eco-corridors Interview
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>
Sent Date:
Jan 28, 2019 16:10:25
Subject:
RE: Eco-corridors Interview
Attachment:
Hi Richard
 
I had a 10 minute conversation with the students. They were interested in how conservation of the
natural environment is provided for in planning decisions, whether there would be housing located
on the spur, what the process was for changing a decision, and on the basis of some of my
answers, what the interplay is between local, regional and national policy. We talked through
provision of housing and NPS, and also the requirement to protect biodiversity (RPS). I also noted
the Sustainability Strategy.
 
I reiterated the message in the LUS and the MOU, that further investigations would be needed to
support any future decisions about the site. That the MOU signals an intent at this stage and that
Council needs to balance demand for growth with environmental/natural values etc.
 
I will send the group links to specific sections in the RMA (purpose and TA responsibilities etc.)
and they will send me any quotes from me they want to use in their report, before it is finalised.
 
I hope that helps.
 
James
 
From: Richard Harbord
Sent: Monday, 28 January 2019 1:07 p.m.
To: James McKibbin
Subject: FW: Eco-corridors Interview
 
James,
 
Re the email I forwarded a few weeks back now from the same person (I think), what was the
result of your contact? Thanks.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Page 196

---

Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: Kerrie Falconer
Sent: Thursday, 24 January 2019 10:44 a.m.
To: Richard Harbord
Subject: FW: Eco-corridors Interview
 
Hi Richard
 
I think this group may have also reached out to you too ... I have them meeting Wayne and Peter
on 5 Feb at 1pm in Wayne's office if you wanted to join in too or meet them afterwards?
 
From: Kerrie Falconer
Sent: Thursday, 24 January 2019 9:25 a.m.
To: 
7(2)(a)
Cc: Toni Neale
Subject: RE: Eco-corridors Interview
 
Hi  7(2)(a)
 
The Mayor and Chief Executive are available to meet with you and your team on 5 February at
1pm here at Council. Please confirm and I will send a diary invite with details of our location etc.
 
Many thanks.
 
 
Kerrie Falconer
Executive Assistant to Mayor Wayne Guppy
 
Page 197

---

Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2189 | M: +64 27 839 1424 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: 
7(2)(a)
Sent: Friday, 18 January 2019 10:05 a.m.
To: Toni Neale
Cc: Kerrie Falconer
Subject: Re: Eco-corridors Interview
 
 
Hi Toni,
 
As a follow-up note, we are also hoping to interview Richard Harbord, since his position would
make him very knowledgeable on the land-use issues concerning the Silverstream Spur. Can you
help us get in touch with him? We are looking for his email address/phone number to reach out.
Thank you!
 
 
 
Sincerely,
 
7(2)(a)
 
 
 
From: 
7(2)(a)
Sent: Thursday, 17 January 2019 11:36 AM
To: Peter Kelly <[email address]>
Cc: 
7(2)(a)
Subject: Eco-corridors Interview
 
 
 
Hello Mr. Kelly,
Page 198

---

 
 
 
My name is 
7(2)(a)
. I am a student 
7(2)(a)
 in Massachusetts,
USA. I am reaching out to you to request a small bit of your time. I am part of a group studying
abroad here in Wellington in collaboration with Upper Hutt Forest and Bird and the Victoria
University of Wellington. We are researching the possibility of designating the Silverstream Spur
as an ecological corridor for the region's native birds. We understand that there is a lot of debate
surrounding the future development of the Spur, and we would like to understand your opinion as
Chief Executive of UHCC.
 
 
 
We would greatly appreciate 15-20 minutes of your time for an in-person or phone interview
surrounding this matter. The results, including opinions from various stakeholders, would be
condensed in a report to be presented to UHCC and Upper Hutt Forest and Bird. If you are
interested to learn more about our project, we have attached a small report with background
information.
 
 
 
We are looking forward to scheduling a meeting at your earliest convenience!
 
 
 
Sincerely,
 
7(2)(a)
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
Page 199

---

messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 200

---

55. FW: Eco-corridors Interview
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jan 28, 2019 13:07:14
Subject:
FW: Eco-corridors Interview
Attachment:
James,
 
Re the email I forwarded a few weeks back now from the same person (I think), what was the
result of your contact? Thanks.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: Kerrie Falconer
Sent: Thursday, 24 January 2019 10:44 a.m.
To: Richard Harbord
Subject: FW: Eco-corridors Interview
 
Hi Richard
 
I think this group may have also reached out to you too ... I have them meeting Wayne and Peter
on 5 Feb at 1pm in Wayne's office if you wanted to join in too or meet them afterwards?
 
Page 201

---

From: Kerrie Falconer
Sent: Thursday, 24 January 2019 9:25 a.m.
To:
7(2)(a)
Cc: Toni Neale
Subject: RE: Eco-corridors Interview
 
Hi Shravani
 
The Mayor and Chief Executive are available to meet with you and your team on 5 February at
1pm here at Council. Please confirm and I will send a diary invite with details of our location etc.
 
Many thanks.
 
 
Kerrie Falconer
Executive Assistant to Mayor Wayne Guppy
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2189 | M: +64 27 839 1424 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
From: 
7(2)(a)
Sent: Friday, 18 January 2019 10:05 a.m.
To: Toni Neale
Cc: Kerrie Falconer
Subject: Re: Eco-corridors Interview
 
 
Hi Toni,
 
As a follow-up note, we are also hoping to interview Richard Harbord, since his position would
make him very knowledgeable on the land-use issues concerning the Silverstream Spur. Can you
help us get in touch with him? We are looking for his email address/phone number to reach out.
Thank you!
 
Page 202

---

 
 
Sincerely,
 
7(2)(a)
 
 
 
From: 
7(2)(a)
Sent: Thursday, 17 January 2019 11:36 AM
To: Peter Kelly <[email address]>
Cc: 
7(2)(a)
Subject: Eco-corridors Interview
 
 
 
Hello Mr. Kelly,
 
 
 
My name is 
7(2)(a)
. I am a student 
7(2)(a)
 in Massachusetts,
USA. I am reaching out to you to request a small bit of your time. I am part of a group studying
abroad here in Wellington in collaboration with Upper Hutt Forest and Bird and the Victoria
University of Wellington. We are researching the possibility of designating the Silverstream Spur
as an ecological corridor for the region's native birds. We understand that there is a lot of debate
surrounding the future development of the Spur, and we would like to understand your opinion as
Chief Executive of UHCC.
 
 
 
We would greatly appreciate 15-20 minutes of your time for an in-person or phone interview
surrounding this matter. The results, including opinions from various stakeholders, would be
condensed in a report to be presented to UHCC and Upper Hutt Forest and Bird. If you are
interested to learn more about our project, we have attached a small report with background
information.
 
 
 
We are looking forward to scheduling a meeting at your earliest convenience!
 
 
 
Page 203

---

Sincerely,
 
7(2)(a)
 
7(2)(a)
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 204

---

56. Details on UDC Greenfield results and SGA impacts
From:
Ike Kleynbos <[email address]>
To:
Richard Harbord <[email address]>, James McKibbin
<[email address]>
Sent Date:
Jan 25, 2019 16:23:58
Subject:
Details on UDC Greenfield results and SGA impacts
Attachment:
Hi Richard / James,
 
On the back of our conversation last week regarding UDC greenfield feasibility results, I've pulled
together some of the results to help illustrate how they stack up against our current and previous
assumptions.
 
Below you'll find a link to an updated chart showing feasibility results for select greenfield sites.
Here you can see a number of figures, which I've described below:
 
*         UDC Council Estimate - this is based on a static density applied over the entire site. Density
is based on current densities calculated in existing urban areas which are of similar typology which
we would expect may be applied in Greenfield sites. This ranges from 9 to 22 dwellings per
hectare.
 
*         UDC Sensitivity Test - Here MRCagney have tested if different densities throughout the site
are economically viable to test what the most economically viable densities are for each sites (e.g.
dynamic density). Densities of between 10 to 30 dwellings per hectare are tested.
 
*         Council/Sensitivity 50% Moderated - while some sites had marked differences between
static and dynamic density results, from a planning perspective, some of these densities are
unrealistic. I have therefore added an additional bar which simply applies 50% of the difference
between static and dynamic results to assist in estimating a result which may be more realistic.
 
*         LUS - this simply shows what the estimates were in the 2016 Land Use Strategy for
applicable Greenfield sites (Appendix 2).
 
A link for this chart is here: UHCC Greenfield Sites Feasibility under
UDC.docx<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/UHCC%20Greenfield%20Sites%20Feasibility%20under%20UDC.do
cx>
 
I have also produced a map of the results with an overlay of figures showing feasibility results.
Here, C= Council, S= Sensitivity, LUS= Land Use Strategy. A link to this map is here: Map of UDC
Page 205

---

Greenfield Feasibility
Results.pdf<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/Map%20of%20UDC%20Greenfield%20Feasibility%20Results.pdf>
 
Lastly, in our discussion we talked about what impact this may have on the Southern Growth Area
(SGA). Given we now have this layer showing areas which are feasible, I have intersected this
against proposed reserve areas, draft SNA sites, and draft landscape layers.
 
A link to the map is here: Map of Southern Growth Area Feasibility
Assessment.pdf<http://shed.uhcc.govt.nz/site/districtplan/revdp/UDC%202018%20Report%20-
%20Residential%20Capacity/Map%20of%20Southern%20Growth%20Area%20Feasibility%20Ass
essment.pdf>
 
Overall, you'll notice that SNAs and Landscape layers are largely contained within proposed
reserve areas, however there is some intrusion into the feasible development layer along the
southern proportion. This predominantly intersects with the draft SAL landscape. In that respect, I
think this brings into question what our duties are to discuss this further in terms of overall
expectations with the site and planning policy development.
 
Happy to discuss further. Please feel free to get in touch if you have any further questions.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
Page 206

---

57. Silverstream Spur
From:
Ike Kleynbos <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jan 25, 2019 15:39:40
Subject:
Silverstream Spur
Attachment:
Silverstream Spur - Zoning & SNAs.pdf
Hey James,
 
On the back of our conversation yesterday, thought I'd send you a map of the planning lay of the
land of Silverstream Spur. The attached shows current DP zoning, draft SNA sites, and proposed
reserve areas from the Guildford MOU.
 
Cheers,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
Page 207

---

58. RE: An Interview
From:
Kate Janes <[email address]>
To:
Kylie Robinson <[email address]>, James McKibbin
<[email address]>
Sent Date:
Jan 23, 2019 09:17:00
Subject:
RE: An Interview
Attachment:
Well done.
 
From: Kylie Robinson
Sent: Tuesday, 22 January 2019 3:57 PM
To: Kate Janes <[email address]>; James McKibbin <[email address]>
Subject: FW: An Interview
 
FYI - just keeping you both in the loop regarding that interview about the Silverstream Spur :)
 
Thank you both for your help last week!
 
From: 
7(2)(a)
Sent: Tuesday, 22 January 2019 3:52 p.m.
To: Kylie Robinson
Subject: Re: An Interview
 
 
Hi Kylie,
 
I'm sorry, I realized I never responded to your email earlier. We appreciate your help and the
resources, we think they will be very helpful for our project. We hope to have a meeting with Chief
Exec. Peter Kelly and Mayor Wayne Guppy this week so we are off to a good start.
 
We'll definitely update you with our final project in March! And if we need any help, we will surely
be in touch.
 
 
 
Thanks again,
 
 
 
7(2)(a)
Page 208

---

 
 
 
7(2)(a)
 
________________________________
From: Kylie Robinson <[email address]<mailto:[email address]>>
Sent: Wednesday, January 16, 2019 3:58:22 PM
To:
7(2)(a)
Subject: RE: An Interview
 
 
Hi 
7(2)(a)
 
 
 
Thank you for getting in touch, it was great to meet you.
 
 
 
As I mentioned, I'm quite new to the Sustainability Officer role here at Upper Hutt City Council, and
I'm still getting my head around some of the projects we have going on.  I have had a look into the
Silverstream Spur, and I see Council have communicated their position about this piece of land in
the Land Use
Strategy<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fupperhuttcity.com
%2Fplanning%2Fland-use-
strategy%2F&data=02%7C01%7Csbalaji%40wpi.edu%7C312ac8595ac54e88498c08d67bf55c71
%7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C1%7C636832691112931953&sdata=w4ZT
LMLyB%2BvWrb16gnLg4j8%2FD4NZBW6FtjGH6Y5yCRc%3D&reserved=0> (check out the
documents at the bottom of the page relating to the land swap).  At this stage, I don't have
anything to add to the Councils viewpoint and don't think an interview with me would be beneficial
to your project, but thank you for the opportunity.
 
 
 
I wish you all the best with your project, and would welcome a copy of your report at the end.  If
you need anything else, please let me know and I'll put you in touch with the right person.
 
Page 209

---

 
 
Kind Regards,
 
Kylie
 
 
 
 
 
From: 
7(2)(a)
Sent: Wednesday, 16 January 2019 11:54 a.m.
To: Kylie Robinson
Cc: gr-ecocorridors
Subject: An Interview
 
 
 
Hello Kylie,
 
How are you? My name is  7(2)(a)
 and I am part of the WPI group working with Upper Hutt NZ
Forest and Bird. We met yesterday at morning tea and as we mentioned, are working to designate
the land in and around the Silverstream Spur as an ecological corridor for the region's native birds.
One of our objectives is to evaluate the attitudes of key stakeholders towards the initiative. We are
very interested in interviewing you and understanding your viewpoint as Sustainability Officer of
UHCC.
 
 
 
We have attached a short report about our project and are happy to provide any additional
information before the interview. We'd like to schedule this meeting at your earliest convenience,
hopefully this week or sometime next week.
 
 
 
We are looking forward to meeting with you!
 
7(2)(a)
 
 
 
__
Page 210

---

 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 211

---

59. FW: An Interview
From:
Kylie Robinson <[email address]>
To:
Kate Janes <[email address]>, James McKibbin
<[email address]>
Sent Date:
Jan 22, 2019 15:57:29
Subject:
FW: An Interview
Attachment:
FYI - just keeping you both in the loop regarding that interview about the Silverstream Spur :)
 
Thank you both for your help last week!
 
From: 
7(2)(a)
Sent: Tuesday, 22 January 2019 3:52 p.m.
To: Kylie Robinson
Subject: Re: An Interview
 
 
Hi Kylie,
 
I'm sorry, I realized I never responded to your email earlier. We appreciate your help and the
resources, we think they will be very helpful for our project. We hope to have a meeting with Chief
Exec. Peter Kelly and Mayor Wayne Guppy this week so we are off to a good start.
 
We'll definitely update you with our final project in March! And if we need any help, we will surely
be in touch.
 
 
 
Thanks again,
 
 
 
7(2)(a)
 
 
 
7(2)(a)
 
7(2)(a)
 
Page 212

---

7(2)(a)
 
________________________________
From: Kylie Robinson <[email address]>
Sent: Wednesday, January 16, 2019 3:58:22 PM
To: 
7(2)(a)
Subject: RE: An Interview
 
 
Hi 
7(2)(a)
 
 
 
Thank you for getting in touch, it was great to meet you.
 
 
 
As I mentioned, I'm quite new to the Sustainability Officer role here at Upper Hutt City Council, and
I'm still getting my head around some of the projects we have going on.  I have had a look into the
Silverstream Spur, and I see Council have communicated their position about this piece of land in
the Land Use
Strategy<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fupperhuttcity.com
%2Fplanning%2Fland-use-
strategy%2F&data=02%7C01%7Csbalaji%40wpi.edu%7C312ac8595ac54e88498c08d67bf55c71
%7C589c76f5ca1541f9884b55ec15a0672a%7C0%7C1%7C636832691112931953&sdata=w4ZT
LMLyB%2BvWrb16gnLg4j8%2FD4NZBW6FtjGH6Y5yCRc%3D&reserved=0> (check out the
documents at the bottom of the page relating to the land swap).  At this stage, I don't have
anything to add to the Councils viewpoint and don't think an interview with me would be beneficial
to your project, but thank you for the opportunity.
 
 
 
I wish you all the best with your project, and would welcome a copy of your report at the end.  If
you need anything else, please let me know and I'll put you in touch with the right person.
 
 
 
Kind Regards,
 
Kylie
 
 
Page 213

---

 
 
 
From: 
7(2)(a)
Sent: Wednesday, 16 January 2019 11:54 a.m.
To: Kylie Robinson
Cc: gr-ecocorridors
Subject: An Interview
 
 
 
Hello Kylie,
 
How are you? My name is Shravani and I am part of the WPI group working with Upper Hutt NZ
Forest and Bird. We met yesterday at morning tea and as we mentioned, are working to designate
the land in and around the Silverstream Spur as an ecological corridor for the region's native birds.
One of our objectives is to evaluate the attitudes of key stakeholders towards the initiative. We are
very interested in interviewing you and understanding your viewpoint as Sustainability Officer of
UHCC.
 
 
 
We have attached a short report about our project and are happy to provide any additional
information before the interview. We'd like to schedule this meeting at your earliest convenience,
hopefully this week or sometime next week.
 
 
 
We are looking forward to meeting with you!
 
7(2)(a)
 
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
Page 214

---

when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 215

---

60. RE: Eco-corridors Interview
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jan 18, 2019 12:23:55
Subject:
RE: Eco-corridors Interview
Attachment:
Timing sounds good.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: James McKibbin
Sent: Friday, 18 January 2019 12:21 p.m.
To: Richard Harbord
Subject: RE: Eco-corridors Interview
 
Hi Richard
 
Yes sure, would it suit to discuss after the PDP meeting? A similar request came through to Kylie
Robinson as Sustainability Officer so I'm aware of their interest to meet with Council.
 
Cheers
James
 
Page 216

---

From: Richard Harbord
Sent: Friday, 18 January 2019 11:35 a.m.
To: James McKibbin
Subject: FW: Eco-corridors Interview
 
James,
 
Can I ask you to make contact in response to this email please? May pay for us to catch up briefly
first this afternoon if you have time for some background to this site.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: 
7(2)(a)
Sent: Friday, 18 January 2019 10:59 a.m.
To: Richard Harbord
Cc: gr-ecocorridors
Subject: Eco-corridors Interview
 
 
Hello Mr. Harbord,
 
 
 
My name is 
7(2)(a)
. I am a student 
7(2)(a)
 in Massachusetts,
USA. I am reaching out to you to request a small bit of your time. I am part of a group studying
Page 217

---

abroad here in Wellington in collaboration with Upper Hutt Forest and Bird and the Victoria
University of Wellington. We are researching the possibility of designating the Silverstream Spur
as an ecological corridor for the region's native birds. We understand that there is a lot of debate
surrounding the future development of the Spur, and we would like to understand your opinion as
Director of Planning of Upper Hutt.
 
 
 
We would greatly appreciate 15-20 minutes of your time for an in-person or phone interview
surrounding this matter. The results, including opinions from various stakeholders, would be
condensed in a report to be presented to UHCC and Upper Hutt Forest and Bird. If you are
interested to learn more about our project, we have attached a small report with background
information.
 
 
 
We are looking forward to scheduling a meeting at your earliest convenience!
 
 
 
Sincerely,
 
7(2)(a)
 
 
Page 218

---

61. RE: Eco-corridors Interview
From:
James McKibbin <[email address]>
To:
Richard Harbord <[email address]>
Sent Date:
Jan 18, 2019 12:21:10
Subject:
RE: Eco-corridors Interview
Attachment:
Hi Richard
 
Yes sure, would it suit to discuss after the PDP meeting? A similar request came through to Kylie
Robinson as Sustainability Officer so I'm aware of their interest to meet with Council.
 
Cheers
James
 
From: Richard Harbord
Sent: Friday, 18 January 2019 11:35 a.m.
To: James McKibbin
Subject: FW: Eco-corridors Interview
 
James,
 
Can I ask you to make contact in response to this email please? May pay for us to catch up briefly
first this afternoon if you have time for some background to this site.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
Page 219

---

 
 
 
From: 
7(2)(a)
Sent: Friday, 18 January 2019 10:59 a.m.
To: Richard Harbord
Cc: gr-ecocorridors
Subject: Eco-corridors Interview
 
 
Hello Mr. Harbord,
 
 
 
My name is 
7(2)(a)
. I am a student 
7(2)(a)
 in Massachusetts,
USA. I am reaching out to you to request a small bit of your time. I am part of a group studying
abroad here in Wellington in collaboration with Upper Hutt Forest and Bird and the Victoria
University of Wellington. We are researching the possibility of designating the Silverstream Spur
as an ecological corridor for the region's native birds. We understand that there is a lot of debate
surrounding the future development of the Spur, and we would like to understand your opinion as
Director of Planning of Upper Hutt.
 
 
 
We would greatly appreciate 15-20 minutes of your time for an in-person or phone interview
surrounding this matter. The results, including opinions from various stakeholders, would be
condensed in a report to be presented to UHCC and Upper Hutt Forest and Bird. If you are
interested to learn more about our project, we have attached a small report with background
information.
 
 
 
We are looking forward to scheduling a meeting at your earliest convenience!
 
 
 
Sincerely,
 
7(2)(a)
 
Page 220

---

 
Page 221

---

62. FW: Eco-corridors Interview
From:
Richard Harbord <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jan 18, 2019 11:35:21
Subject:
FW: Eco-corridors Interview
Attachment:
Eco-corridor Project Summary.pdf
James,
 
Can I ask you to make contact in response to this email please? May pay for us to catch up briefly
first this afternoon if you have time for some background to this site.
 
 
Richard Harbord
Director, Planning and Regulatory Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2162 | M: +64 27 436 3797 | T: +64 4 527 2169 | E: [email address] |
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
 
 
 
 
 
 
 
From: 
7(2)(a)
Sent: Friday, 18 January 2019 10:59 a.m.
To: Richard Harbord
Cc: gr-ecocorridors
Subject: Eco-corridors Interview
 
 
Hello Mr. Harbord,
 
 
Page 222

---

 
My name is 
7(2)(a)
. I am a student 
7(2)(a)
 in Massachusetts,
USA. I am reaching out to you to request a small bit of your time. I am part of a group studying
abroad here in Wellington in collaboration with Upper Hutt Forest and Bird and the Victoria
University of Wellington. We are researching the possibility of designating the Silverstream Spur
as an ecological corridor for the region's native birds. We understand that there is a lot of debate
surrounding the future development of the Spur, and we would like to understand your opinion as
Director of Planning of Upper Hutt.
 
 
 
We would greatly appreciate 15-20 minutes of your time for an in-person or phone interview
surrounding this matter. The results, including opinions from various stakeholders, would be
condensed in a report to be presented to UHCC and Upper Hutt Forest and Bird. If you are
interested to learn more about our project, we have attached a small report with background
information.
 
 
 
We are looking forward to scheduling a meeting at your earliest convenience!
 
 
 
Sincerely,
 
7(2)(a)
 
 
Page 223

---

63. FW: Scoping for CBA report for UHCC Rural and Residential Review
From:
Ike Kleynbos <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Jan 15, 2019 15:26:37
Subject:
FW: Scoping for CBA report for UHCC Rural and Residential Review
Attachment:
Proposal UHCC status quo CBA Sense Partners - 7 January - IK
Comments.pdf
CBA rules for assessment.xlsx
Hi James,
 
See attached for the proposal of a Status Quo CBA by Sense Partners.
 
You can see the email trail below to Brett and also between Kirdan and myself (don’t feel like you
need to read all of this!).
 
I’ve also attached the rules which I’ve currently scoped out for specific review… happy to chat!
 
Cheers,
Ike
 
From: Ike Kleynbos
Sent: Tuesday, 8 January 2019 10:15 a.m.
To: Brett Osborne
Cc: Angela Bell
Subject: FW: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi Brett,
 
I’m wondering if I could use some of your contract evaluation skills??
 
We have just received the proposal for the Status Quo CBA for PC50 from Sense Partners.
Unsurprisingly, the proposal is for a fairly hefty sum (>$87k), but is also comprehensive in its
scope and expertise. I’m generally happy with their approach and methodology, however have
some questions regarding:
 
·         The inclusion of business  zoning assessment;
 
·         Framing the scope as a proposal, rather than status quo evaluation;
 
·         Re-creating data which is (or will be) generated through the UDC, namely:
 
Page 224

---

o   Population projections (our preference is to apply the UDC results)
 
o   Residential land sufficiency (AKA ‘Development Capacity’ which will be available roughly the
end of next month)
 
o   Business and employment projections (which is already captured in Business Demand
reporting completed by Sense Partners).
 
Overall, my hope is that by leveraging off these results we can reduce the total cost, but I guess
this will depend on the compatibility of data with their modelling.
 
For your reference, the broad purpose of this report is to create a baseline of costs and benefits of
the current DP as a means for comparison against a (future) preferred option later down the track.
It is hoped that this status quo CBA may also help identify specific provisions which are inefficient
or creating adverse outcomes, and which may be addressed through the PC50 policy
development.
 
It would be great if you could please cast your eye over the attached and let me know your
thoughts. But please let me know if you’re under the pump and don’t think you don’t have any
time.
 
Thanks in advance,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
 
From: 
7(2)(a)
Sent: Tuesday, 8 January 2019 8:15 a.m.
To: Ike Kleynbos; Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi Ike and Angela,
 
Page 225

---

Trust you are both well and are either enjoying or have enjoyed something of a break over the
Xmas and New Year period!
 
Thanks for the opportunity to create a proposal for your Status Quo District Plan CBA. We are
excited about the possibility of working on a local project with you and
look forward to talking with you about our proposal.
 
We are around over January. Feel free to get in contact once you have had time to look through
our proposal!
 
Thanks and best regards,
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
 
 
On Mon, Dec 10, 2018 at 11:22 AM Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
Thanks very much for sending this through. It certainly appears that you have given this some
thought and would be in a position to create a proposal for our Status Quo District Plan CBA.
 
It would therefore be great if you could please piece together a proposal to this effect, detailing:
 
•         The scope of what the CBA will cover;
 
•         General methodology;
 
•         Timeframes;
 
•         Cost, line items, hour rates, etc;
 
•         Personnel;
 
•         Deliverables.
 
I definitely appreciate the busy time of year, so we are not expecting that this is drafted by this side
of Christmas. Overall, our hope is that work on this can begin on/by February 2019.
 
Hopefully this is clear – feel free to get in touch if you’d like to discuss further.
Page 226

---

 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
 
 
From: 
7(2)(a)
Sent: Friday, 7 December 2018 10:39 a.m.
To: Ike Kleynbos
Cc: Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi Ike and Angela,
 
Trust you are well - apologies for not getting back to you sooner with some brief comments on the
Waikato documents and some additional CBA work from HCC that landed on desk last week.
 
In a nutshell, these documents contain a lot of detail but need focus much harder on the logic
chain to inform costs and needed for a good CBA.
 
On another note, 
7(2)(a)
 is joining Sense Partners.
7(2)(a)  is an excellent practitioner with Environment Court experience that adds to our efforts in this
area.
 
I also have a small commitment with MfE in the new year advising on urban growth strategy for
Ministers but don't expect this to particularly constrain my time.
 
Thanks and kind regards,
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
Page 227

---

 
 
On Thu, Nov 29, 2018 at 1:10 PM Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
Excellent – yes, not a problem, looking forward to hearing your thoughts.
 
Hopefully this will steer us into drafting up a proposal for this stage of the CBA.
 
Cheers,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
 
 
From: 
7(2)(a)
Sent: Thursday, 29 November 2018 12:46 p.m.
To: Ike Kleynbos
Cc: Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi Ike and Angela,
 
Thanks for this guys - I've been working up a response but it's taking a little longer with a number
of projects committing my time.
I trust I can send something through Monday am, will that work for you?
 
Thanks and best regards,
7(2)(a)
 
7(2)(a)
 
Page 228

---

7(2)(a)
http://www.sense.partners/
 
 
On Mon, Nov 19, 2018 at 5:32 PM Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
Things a ticking over here at a quick pace! I’m sure it is the same story at your end.
 
Yes, I have discussed this further with Ange. Have you had a chance to look over the Waikato
examples I sent through last time? What would be good is to know get your thoughts on this;
whether this changes your initial scope of the status quo CBA; to what degree you would be
interested in conducting a similar approach; and, how this translates into a proposal.
 
How does that sound?
 
That way we can be clear on what the methodology will be for the CBA, and begin to get this
aspect of the project underway. It is still our intention for a status quo CBA to be completed, prior
to the formulating any options for the review, and then conducting another CBA related to options
thereafter.
 
To help frame your thinking, I thought I’d also send you a snap shot of what the District Plan
controls. The attached provides a summary of the core bulk and location standards for each zone,
sub-zone, and overlay in the Plan. This work was done as part of the UDC to determine the
permitted building envelope for capacity assessment. This may be used a starting guide for the
status quo controls in the Plan.
 
Hope this helps for now – feel free to get in touch if you’ve got any supplementary questions.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
Page 229

---

 
 
 
From: 
7(2)(a)
Sent: Monday, 19 November 2018 1:00 p.m.
To: Ike Kleynbos
Cc: Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi guys,
 
Just checking in on how your thinking is progressing the scoping of your work plan for the rural
and residential chapters of your district plan review.
No doubt you have a bunch of things on and Xmas is fast approaching!
 
I'm keen to be involved so let me know if there is anything that I can do at my end to help,
 
Thanks and best regards,
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
 
 
On Fri, Oct 26, 2018 at 2:13 PM Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
My apologies for not getting back to you sooner. Thank you for your letter last week outlining your
general approach at this point for the Status Quo CBA. I’ve had a read through and the points you
raise all seem valid. Regarding the population data, we would remised not to use the UDC
residential demand figures produced.
 
In terms of other examples, I have managed to track-down the Waikato DP review example. What
they appear to have done is first go through a process to identify what their options for Residential
review are, discuss that with the community, and then run a CBA on their preferred option only.
For us to run a status quo CBA would arguably be novel, but I think we’re prepared to be trend-
setters, and think it will give us a good roadmap for issue identification.
 
Their CBA was conducted by Market Economics and breaks-down each objective and policy (not
rules) in terms of costs and benefits from an economic, social, biophysical, and cultural effects
basis, while also dividing these up by direct process effects, consequent effects, and the nature of
Page 230

---

effects.
 
The overall assessment table does not detail monetary costs and benefits (but does split market
and non-market values), however does appear to have a monetary input basis. It looks as though
they have mapped areas across the district where each policy will have effects, assessing values
of properties within catchments, and detailing the effect of the policy as a share of the overall
district. No doubt there are other calculations beyond these tables which are not detailed verbatim
in the report.
 
Please see here for the CBA from Waikato District
Council<https://wdcsitefinity.blob.core.windows.net/sitefinity-storage/docs/default-source/your-
council/plans-policies-and-bylaws/plans/district-plan-review/section-32-reports/residential-
zone/appendix-12-3-me-report-min-lot-size-residential-final.pdf?sfvrsn=1f2b80c9_2> for their
preferred Residential provision option.
 
The report references the Social and Economic profile done for the area. I am still waiting on
Waikato DC to come back to me with the full report, but an addendum report is available
here<http://openwaikato.co.nz/attachments/wd-social-and-economic-profile-addendum-huntly-
ward.pdf>.
 
We have yet to have a discussion internally whether we would anticipate something of this scale
for the CBA status quo, but am sure something of this scale would be appropriate once we
consider our options (perhaps only being a single option CBA, like WDC). In the meantime, it
might be good for you to familiarise yourself with this CBA methodology and see if you had any
thoughts on its suitability for our CBA work.
 
I hope to have a further discussion with Angela on this next week and hope to get back to you
then.
 
Many thanks,
 
Ike Kleynbos
Senior Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
Page 231

---

 
From: 
7(2)(a)
Sent: Friday, 26 October 2018 1:17 p.m.
To: Ike Kleynbos; Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi Ike,
 
Trust you are well and have traversed the short week, Just checking in on whether there is
anything more you need for me at this point?
 
Thanks and kind regards,
7(2)(a)
 
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
 
 
On Thu, Oct 18, 2018 at 4:31 PM 
7(2)(a)
 wrote:
Hi Ike,
 
Thanks for your earlier letter. I see that I've taken some time to respond now in the attached letter.
I am keen to keep discussing how we might work together on the CBA.
 
Please let me know if you have any questions on reading the letter,
 
Thanks and best regards
7(2)(a)
 
 
On Wed, Oct 3, 2018 at 1:43 PM Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
Yes, it was great to catch-up last week and discuss the overall project and we’re looking forward to
seeing how this initial stage develops.
 
Despite my confidence in the assumption that Kapiti had undertaken a CBA in their DP review, it
does appear that they notified their plan change prior to the RMA being updated to add more
onerous requirements of an economic CBA. That being the case, their s32 report for the
Page 232

---

Residential Chapter is brief and has no economic CBA. However, I have since discovered that
Waikato have very recently notified their DP review and do include an economic CBA. I have
requested a copy and will forward this on when I receive it.
 
In the meantime, I thought I might give you an idea of the specific areas which we may include in
any future CBA. As we discussed, any review of growth areas will be based off those identified in
the Land Use Strategy<https://upperhuttcity.com/wp-content/uploads/2016/09/UH-LUS-Draft-
FINAL-V10.pdf>. Page 72 provides a map of the district showing areas of intended to have
intensification and where edge expansion is likely to occur. The following pages (up to p 86)
describe how these are intended to be developed.
 
Two important things to note with this is how we see the R/R Review giving effect to this. Firstly,
the Gillespies Road site is already zoned Residential, but will still need to be reviewed for
appropriateness of zoning. This site suffers from a number of access and natural hazard
constraints. Secondly, the Southern Growth Area site is extensive and complex. It is for this
reason that the zoning of this site is not intended to be reviewed as part of this plan change.
 
Like we discussed, at this stage we see the CBA project being twofold: it would first evaluate the
status quo of the DP remaining the same, and at a later stage, once issues have been further
refined, another CBA would be done for all of the various review options. These options have yet
to be defined, but are broadly anticipated to revolve around options to intensify, to develop
expansion sites, or a combination of both.
 
It is early days, but what would be good to know from you is what specific information you need to
help inform the first stage CBA. We gave you a brief run-down of what the DP chapters control,
but am happy to provide any additional detail you need.
 
Kind regards,
 
Ike Kleynbos
Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
 
From: 
7(2)(a)
Page 233

---

Sent: Tuesday, 2 October 2018 8:39 a.m.
To: Ike Kleynbos; Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi Angela and Ike,
 
Thanks for catching up with me at Boneface last week. It was good to see you both and
understand a little more about what you have on your plate over the next few years.
 
At this point I remain confident that what you have in mind shouldn't be too onerous in terms of
resources. I think what we discussed, in terms of a report on the current state with CBAs for a
number of local areas might be a promising way to proceed.
 
Ike, you mentioned you had access to an economic CBA done for Kapiti. If you were able to share
that with me it might provide a way to nail down more precisely likely costs.
 
Keen to keep in touch as you develop your thinking,
 
Thanks and kind regards,
7(2)(a)
 
 
 
 
 
 
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
 
 
On Thu, Sep 20, 2018 at 3:31 PM Angela Bell
<[email address]<mailto:[email address]>> wrote:
4pm next Thursday at Boneface would be perfect.  I’ll have to be on my way at 4.30, but that
should still be plenty of time.
 
I’ll send an invite shortly.
 
A
 
From: 
7(2)(a)
Page 234

---

Sent: Thursday, 20 September 2018 1:58 p.m.
To: Angela Bell
Cc: Ike Kleynbos
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
 
Hi guys,
 
I could come out and meet you at Bonehead at 4pm next Thurday say or could do a coffee
Wednesday or Thursday morning. If you do have anything to send through to help me line-up
what needs to be done and when that would be great but more than happy to just chat next week
if that works best,
 
Thanks and looking forward to seeing you next week,
7(2)(a)
 
 
 
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
 
On Thu, Sep 20, 2018 at 1:52 PM, Angela Bell
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
Thanks for your response.  Yes lets get together for a chat – we are still at the very early scoping
stages of the project and the research components, and are just trying to get a handle of ball-park
figures and costs to make sure we’re getting the budget fairly close to what we think it will be.
What’s your Thursday or Friday looking like next week?  I’m always happy to do a late afternoon
beer at Panhead or Boneface – or Im free for a coffee pretty much any time. 
 
A
 
From: 
7(2)(a)
Sent: Thursday, 20 September 2018 1:27 p.m.
To: Ike Kleynbos
Cc: Angela Bell
Subject: Re: Scoping for CBA report for UHCC Rural and Residential Review
Importance: Low
 
Hi Ike, Angela,
 
Page 235

---

Nice to hear from you! Sounds like you have been busy!
 
Thanks for thinking of us. The work you outline would certainly be something Sense Partners
would be interesting in completing for you.
 
I did have a couple of questions/comments.
 
First, I wasn't crystal clear on what you refer to as "of a similar scale". Do you expect the CBA to
be a similar
scale to the residential component of the UDC report? I might well have that wrong but if you can
send me something on the size of work you
are expecting that would be helpful.
 
Second, you gave me a sense of the size of the area affected by change (which appears large)
but knowing a little more about the potential scale of change
would be helpful: are these large interventions or not particularly material. I know the CBA will
seek to uncover that but there is a substantive difference
between very minor changes to the regs everywhere and material changes.
 
Speaking hypothetically, we would likely work with some existing studies and figures (I expect you
have access to residential equivalents of the business demand work I completed earlier in the year
for example and potentially more granular data), apply methodologies we have used elsewhere
and then have to consider more nuanced ways to think about some of the spatial effects/benefits.
 
In terms of costs, it's hard to know without knowing much more on the magnitude of the plan
changes.
 
One way to help gauge potential costs could be to scale against the business land report we
completed for the five councils (including GWRC).
The three stages of the 136 page report plus exec summaries etc cost $145,000 ex GST. My
sense is that you are after something that might require
half that resourcing, less charting, but more rigour on the costs and potential benefits. I'm aware
that the plan can be subject to legal challenge so more
than ever, we need to be rigorous and transparent to others on methods. We can also operate on
a time and materials basis (although materials are likely to low or zero)
if that worked better from you perspective.
 
But perhaps rather than speculating it may well prove more productive to meet up. I have good
availability as early as next week but have intermittent commitments from then. I was luckily
enough to have my first visit to Panhead and Boneface Breweries last weekend so am more than
happy to come out to Upper Hutt and talk even, if not over a beer at this stage.
 
Page 236

---

Let me know what you think in due course,
 
Thanks and kind regards,
7(2)(a)
 
 
Error! Filename not specified.
 
 
 
 
7(2)(a)
 
7(2)(a)
http://www.sense.partners/
 
On Wed, Sep 19, 2018 at 2:46 PM, Ike Kleynbos
<[email address]<mailto:[email address]>> wrote:
Hi  7(2)(a)
 
Hope you’re well. The UHCC Policy Planning team are currently in the scoping stages of the Rural
and Residential Chapters Review of our District Plan, set to begin next year. The review will
largely be giving effect to the result of the residential component of the UDC Report and is likely to
take some years to complete.
 
Given it’s scale and complexity, it is envisioned that this will require an economic cost benefit
analysis of a similar scale (in line with s32 of the RMA). We wondered whether or not this is
something that Sense Partners would be able to assist with?
 
To provide you with some context for scope, the Plan Change is likely to update all land use and
subdivision considerations for rural and residential areas across the Upper Hutt District. This
means it is likely to directly influence landowner’s ability to develop their own land, as well as
additional new residentially zoned areas to cater for growing housing demand.
 
If this is something that Sense Partners would be able to assist with, it would be beneficial to know
the estimated delivery time and estimated cost of such a report. Keep in mind that this is not a
request for a fixed quote, but merely to assist in current and future conversations for project
scoping and timeline development.
 
I appreciate that this may require some further thought, and am happy to discuss further at this
preliminary stage of the project.
 
Page 237

---

Many thanks,
 
Ike Kleynbos
Policy Planner
 
Upper Hutt City Council | 838 – 842 Fergusson
Drive<https://maps.google.com/?q=838+%E2%80%93+842+Fergusson+Drive&entry=gmail&sour
ce=g>, Private Bag 907, Upper Hutt 5140, New Zealand
D: +64 4 527 2859 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
Please consider the environment before printing.
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
Page 238

---

automatic filtering. Thank you.
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
Page 239

---

before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
Page 240

---

before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 241

---

64. RE: Open Spaces submission from the Guildford timber Company
From:
James McKibbin <[email address]>
To:
Chris Upton <[email address]>
Sent Date:
Mar 26, 2018 13:54:28
Subject:
RE: Open Spaces submission from the Guildford timber Company
Attachment:
image001.png
Hi Chris
 
Yes, it's the first submission in this link https://upperhuttcity.com/wp-
content/uploads/2017/10/Draft_Open_Space_Strategy_Submissions.pdf
 
I also have a hard copy of the concept plan - I will bring down.
 
Cheers
James
 
From: Chris Upton
Sent: Monday, 26 March 2018 1:47 p.m.
To: James McKibbin
Subject: Open Spaces submission from the Guildford timber Company
 
James,
 
I'm assuming that we have a digital copy of this? Would you be able to forward it to me, if I
remember correctly it had a copy of a concept mountain bike park etc.
 
Cheers
 
Chris Upton
Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 275 3275 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
[cid:image001.png@01D3C509.F4D56680]
Please consider the environment before printing.
Page 242

---

 
 
 
Page 243

---

65. Open Spaces submission from the Guildford timber Company
From:
Chris Upton <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Mar 26, 2018 13:46:46
Subject:
Open Spaces submission from the Guildford timber Company
Attachment:
image001.png
James,
 
I'm assuming that we have a digital copy of this? Would you be able to forward it to me, if I
remember correctly it had a copy of a concept mountain bike park etc.
 
Cheers
 
Chris Upton
Chief Executive
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2110 | M: +64 27 275 3275 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]>
W: www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
[cid:image001.png@01D3C508.DEA2AE50]
Please consider the environment before printing.
 
 
 
Page 244

---

---

 
If so, are you happy for us to carry out on a time engaged basis?
 
 
 
 
7(2)(a)
 
 
On Mon, Mar 12, 2018 at 11:09 AM, James McKibbin <[email address]> wrote:
 
Good morning  7(2)
(a)
 
 
This is a link to the proposed Strategy that was consulted on (for cross-referencing when reading
info below): https://consultation.upperhuttcity.com/wp-content/uploads/2017/05/UHCC-Draft-Open-
Space-Strategy-2017.pdf 
 
The main change that needs to be made to the maps is to identify an area of land that is subject to
a proposed land swap between Council and the Guildford Timber Company. 
 
The land parcel that needs to be assigned a new colour is that currently described as the
Silverstream Spur Reserve on the Heretaunga-Silverstream neighbourhood map (p 43). This is
shown green at the moment. 
 
Please add a new label (and new colour) to the map legends under the sections ‘Neighbourhoods’
(p 30) and ‘Open Spaces in Upper Hutt’ (p 16). Please call this ‘Land subject to land swap MoU
with Guildford Timber Company’ and identify the land above with this colour. 
 
Please also delete the word Reserve from how it is labelled on the Heretaunga-Silverstream map
(p 43). It should just read ‘Silverstream Spur’. (I also noted on that map that ‘Amenity’ is spelt
incorrectly for the ‘Silverstream Amenity Reserve’. Please change at the same time). 
 
The change to this particular map creates the need to change others where that land parcel can
be seen. These maps are under:
 
 
·         ‘Open spaces in Upper Hutt’ (will need to change the legend for this map too) p 16
 
·         ‘Neighbourhoods’ (p 30)
 
Page 246

---

·         Heretaunga-Silverstream (p 43)
 
·         Mangaroa-Whitemans Valley (p 45)
 
·         Moonshine Valley (p 47)
 
·         Pinehaven (p 48)
 
·         Trentham South (p 54)
 
·         Esplanade Strips and Reserves (p 58)
 
 
Please update the maps and put them into a new file in the shared dropbox folder we were using. I
can then take them and insert into the word document I have, with other changes I’ve been
making to the Strategy. 
 
Thanks 7(2)(a)  Please give me call if you need clarification, or help finding the most up to date maps
in dropbox. 
 
Cheers,  
 
James McKibbin 
 Senior Policy Advisor | Business Development Services
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2143 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com | F: www.fb.com/upperhuttcitycouncil
 
 
“Life. Leisure. Live it!” 
 
 
__
 
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
Page 247

---

mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
 
 
 
 
-- 
7(2)(a)
 
7(2)(a)
 
 
 
7(2)(a)
 
 
ISTHMUS Website 
 ISTHMUS Blog
 
 
We have moved! You can find us at: Level 5 / 56 Victoria Street, Wellington Central 6011
 
Please note: my office hours are Monday - Friday 8:30am-5:30pm
 
__
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
Page 248

---

incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
 
 
 
--  
7(2)(a)
7(2)(a)
 
 
 
7(2)(a)
ISTHMUS Website 
ISTHMUS Blog
 
We have moved! You can find us at: Level 5 / 56 Victoria Street, Wellington Central 6011
Please note: my office hours are Monday - Friday 8:30am-5:30pm
Page 249

---

---

a proposed land swap between Council and the Guildford Timber Company.
 
The land parcel that needs to be assigned a new colour is that currently described as the
Silverstream Spur Reserve on the Heretaunga-Silverstream neighbourhood map (p 43). This is
shown green at the moment.
 
Please add a new label (and new colour) to the map legends under the sections ‘Neighbourhoods’
(p 30) and ‘Open Spaces in Upper Hutt’ (p 16). Please call this ‘Land subject to land swap MoU
with Guildford Timber Company’ and identify the land above with this colour.
 
Please also delete the word Reserve from how it is labelled on the Heretaunga-Silverstream map
(p 43). It should just read ‘Silverstream Spur’. (I also noted on that map that ‘Amenity’ is spelt
incorrectly for the ‘Silverstream Amenity Reserve’. Please change at the same time).
 
The change to this particular map creates the need to change others where that land parcel can
be seen. These maps are under:
 
 
•         ‘Open spaces in Upper Hutt’ (will need to change the legend for this map too) p 16
 
•         ‘Neighbourhoods’ (p 30)
 
•         Heretaunga-Silverstream (p 43)
 
•         Mangaroa-Whitemans Valley (p 45)
 
•         Moonshine Valley (p 47)
 
•         Pinehaven (p 48)
 
•         Trentham South (p 54)
 
•         Esplanade Strips and Reserves (p 58)
 
Please update the maps and put them into a new file in the shared dropbox folder we were using. I
can then take them and insert into the word document I have, with other changes I’ve been
making to the Strategy.
 
Thanks 7(2)(a)  Please give me call if you need clarification, or help finding the most up to date maps
in dropbox.
 
Cheers,
Page 251

---

 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143<tel:+64%204-527%202143> | T: +64 4 527 2169<tel:+64%204-527%202169>
| E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
“Life. Leisure. Live it!”
 
[cid:image002.gif@01D38489.1BCD6D30]
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
 
 
--
 
7(2)(a)
 
 
 
[Image removed by sender.]
 
Page 252

---

 
 
7(2)(a)
 
 
 
ISTHMUS
Website<http://t.signaletre.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJW7t5XZs5vfP62W
7fRFSj8rlp8lW8r4TLx56dWz8f4cZWWM02?t=http%3A%2F%2Fwww.isthmus.co.nz%2F%3Factio
n%3Dhome&si=5940639867338752&pi=dc77b297-a319-46ba-abc1-46b7fde1f1cc>
ISTHMUS
Blog<http://t.signaletre.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJW7t5XZs5vfP62W7fR
FSj8rlp8lW8r4TLx56dWz8f4cZWWM02?t=http%3A%2F%2Fblogisthmus.wordpress.com%2F&si=
5940639867338752&pi=dc77b297-a319-46ba-abc1-46b7fde1f1cc>
 
 
 
We have moved! You can find us at: Level 5 / 56 Victoria Street, Wellington Central 6011
 
Please note: my office hours are Monday - Friday 8:30am-5:30pm
Page 253

---

---

Space-Strategy-2017.pdf
 
The main change that needs to be made to the maps is to identify an area of land that is subject to
a proposed land swap between Council and the Guildford Timber Company.
 
The land parcel that needs to be assigned a new colour is that currently described as the
Silverstream Spur Reserve on the Heretaunga-Silverstream neighbourhood map (p 43). This is
shown green at the moment.
 
Please add a new label (and new colour) to the map legends under the sections ‘Neighbourhoods’
(p 30) and ‘Open Spaces in Upper Hutt’ (p 16). Please call this ‘Land subject to land swap MoU
with Guildford Timber Company’ and identify the land above with this colour.
 
Please also delete the word Reserve from how it is labelled on the Heretaunga-Silverstream map
(p 43). It should just read ‘Silverstream Spur’. (I also noted on that map that ‘Amenity’ is spelt
incorrectly for the ‘Silverstream Amenity Reserve’. Please change at the same time).
 
The change to this particular map creates the need to change others where that land parcel can
be seen. These maps are under:
 
 
•         ‘Open spaces in Upper Hutt’ (will need to change the legend for this map too) p 16
 
•         ‘Neighbourhoods’ (p 30)
 
•         Heretaunga-Silverstream (p 43)
 
•         Mangaroa-Whitemans Valley (p 45)
 
•         Moonshine Valley (p 47)
 
•         Pinehaven (p 48)
 
•         Trentham South (p 54)
 
•         Esplanade Strips and Reserves (p 58)
 
Please update the maps and put them into a new file in the shared dropbox folder we were using. I
can then take them and insert into the word document I have, with other changes I’ve been
making to the Strategy.
 
Thanks 7(2)(a)  Please give me call if you need clarification, or help finding the most up to date maps
Page 255

---

in dropbox.
 
Cheers,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143<tel:+64%204-527%202143> | T: +64 4 527 2169<tel:+64%204-527%202169>
| E: [email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
“Life. Leisure. Live it!”
 
[cid:image002.gif@01D38489.1BCD6D30]
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
 
 
--
 
7(2)(a)
 
 
Page 256

---

 
[Image removed by sender.]
 
 
 
7(2)(a)
 
 
 
ISTHMUS
Website<http://t.signaletre.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJW7t5XZs5vfP62W
7fRFSj8rlp8lW8r4TLx56dWz8f4cZWWM02?t=http%3A%2F%2Fwww.isthmus.co.nz%2F%3Factio
n%3Dhome&si=5940639867338752&pi=dc77b297-a319-46ba-abc1-46b7fde1f1cc>
ISTHMUS
Blog<http://t.signaletre.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJW7t5XZs5vfP62W7fR
FSj8rlp8lW8r4TLx56dWz8f4cZWWM02?t=http%3A%2F%2Fblogisthmus.wordpress.com%2F&si=
5940639867338752&pi=dc77b297-a319-46ba-abc1-46b7fde1f1cc>
 
 
 
We have moved! You can find us at: Level 5 / 56 Victoria Street, Wellington Central 6011
 
Please note: my office hours are Monday - Friday 8:30am-5:30pm
Page 257

---

---

 
The change to this particular map creates the need to change others where that land parcel can
be seen. These maps are under:
 
 
·         ‘Open spaces in Upper Hutt’ (will need to change the legend for this map too) p 16
 
·         ‘Neighbourhoods’ (p 30)
 
·         Heretaunga-Silverstream (p 43)
 
·         Mangaroa-Whitemans Valley (p 45)
 
·         Moonshine Valley (p 47)
 
·         Pinehaven (p 48)
 
·         Trentham South (p 54)
 
·         Esplanade Strips and Reserves (p 58)
 
 
Please update the maps and put them into a new file in the shared dropbox folder we were using. I
can then take them and insert into the word document I have, with other changes I’ve been
making to the Strategy. 
 
Thanks 7(2)(a)  Please give me call if you need clarification, or help finding the most up to date maps
in dropbox. 
 
Cheers,  
 
James McKibbin 
 Senior Policy Advisor | Business Development Services
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2143 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com | F: www.fb.com/upperhuttcitycouncil
 
 
Page 259

---

“Life. Leisure. Live it!” 
 
 
__
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
 
 
 
--  
7(2)(a)
 
 
 
7(2)(a)
 
ISTHMUS Website 
ISTHMUS Blog
 
We have moved! You can find us at: Level 5 / 56 Victoria Street, Wellington Central 6011
Please note: my office hours are Monday - Friday 8:30am-5:30pm
Page 260

---

---

 
*         Pinehaven (p 48)
 
*         Trentham South (p 54)
 
*         Esplanade Strips and Reserves (p 58)
 
Please update the maps and put them into a new file in the shared dropbox folder we were using. I
can then take them and insert into the word document I have, with other changes I've been
making to the Strategy.
 
Thanks 7(2)(a)  Please give me call if you need clarification, or help finding the most up to date maps
in dropbox.
 
Cheers,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
"Life. Leisure. Live it!"
 
[cid:image002.gif@01D38489.1BCD6D30]
 
Page 262

---

71. FW: Open Space Strategy and Silver Stream Railway 
From:
Steve Taylor <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Feb 28, 2018 13:31:15
Subject:
FW: Open Space Strategy and Silver Stream Railway 
Attachment:
Hi James, see below.
 
Steve Taylor
Director Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2161 | M: +64 27 404 0143 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
From: 
7(2)(a)
Sent: Wednesday, 28 February 2018 1:25 p.m.
To: Steve Taylor
Subject: Open Space Strategy and Silver Stream Railway
 
 
Hi Steve ,
 
I am concerned that Silver Stream Railway have made submissions to Upper Hutt City Council
and as such are working hard to ensure that their future operations are assured and not
jeopardised . However they will not see any written comments in the final  Open Space Strategy
acknowledging their input yet we will be including reference to Guildford Timber Company and the
MOU .
 
We continue to profile Silver Stream Railway in our City promotion material and I would like to
know if there is  someway of UHCC acknowledging the ongoing operations  of Silver Stream
Railway adjacent to open spaces are important and will be protected where possible .
 
The report recommending adoption of the Open Space states that it is non-statutory  and non
regulatory so could some  appropriate mention be made  of Silver Stream Railway .
 
Page 263

---

I did not want to be wrong footed at the meeting
 
cheers
 
7(2)(a)
Page 264

---

---

 
You’ll be able to view:
 
 
·         The report to Council
 
·         Submission points by topic with staff responses and recommendations to Council
(Attachment one)
 
·         A ‘track changed’ version of the draft Strategy that reflects the recommended changes
(Attachment two)
 
 
If you made a submission you will be able to see how staff have responded to your submission
point/s (these have been grouped by topic). If you made a submission but wished to remain
anonymous, you will need to find your submission here and then cross-reference its number to
Attachment one above.
 
 
Please feel free to contact me if you have any questions. 
 
Thanks, 
 
James McKibbin 
 Senior Policy Advisor | Business Development Services
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2143 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com | F: www.fb.com/upperhuttcitycouncil
 
 
“Life. Leisure. Live it!” 
 
 
__
 
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
Page 266

---

527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
 
This electronic message together with any attachments is confidential. If you receive it in error: (i)
you must not use, disclose, copy or retain it; (ii) please contact the sender immediately by reply
email and then delete the emails. Views expressed in this email may not be those of Boffa Miskell
Ltd. No claim may be made against Boffa Miskell in regard to the use of data in any attachments.
This e-mail message has been scanned for Viruses and Content. 
Page 267

---

---

---

the same time.
 
 
 
3)     SSR were pleased that the Draft Open Space Strategy was identifying the council owned
land comprising the Silverstream Spur as a "Reserve", as this was the first time SSR was aware
that a council plan document had used this description for the land and that this was as per the
original council plan for the land when it was acquired.  SSR was aware that the Silverstream Spur
land is the subject of a potential land swap between council and the Guildford Timber Company
and the status of this land swap negotiation is not publically known at this time.
 
 
 
4)     SSR re-stated their position on the Silverstream Spur was unchanged from their previous
submissions on the Land Use Strategy that the majority of the Spur should be made a council
Reserve.  The function of the Spur as a buffer zone between the established Heritage railway
operations of SSR and any future development was raised by SSR with reference to previous
maps of the Spur prepared by SSR as part of their submission on the Land Use Strategy.  This
mapping shows catchment zones contributing stormwater from the Spur that are discharged
across the railway and the areas of the Spur affected by noise from the railway operations as well
as potential fire hazard and smoke nuisance.  The areas of the Spur outside these mapped zones
on the south east of the Spur ridgeline could potentially be used to provide an access road to
development on the Guildford Timber Company owned land.
 
 
 
7(2)(a)
From: 
7(2)(a)
Sent: Tuesday, 14 November 2017 4:38 p.m.
To: 'James McKibbin' <[email address]<mailto:[email address]>>
Subject: RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc
 
Hi James
 
As per our phone discussion this afternoon, there are errors in the UHCC minutes from the Open
Space Strategy hearing held on 31 October for what has been recorded as the submission from
Silver Stream Railway Incorporated.  These errors need to be corrected as these minutes are
public record.  This includes such howlers as it was me presenting not 
7(2)(a)
Page 270

---

 
I will send a separate email identifying the items that need to be corrected.
 
Regards
 
 
https://upperhuttcity.com/wp-
content/uploads/2017/11/Extraordinary_Council_Minutes_311017.pdf<https://scanmail.trustwave.c
om/?c=4062&d=4MeJ2qpOlw2U_7rukPU7W-
1DQlTk7XtTXhGu50EAow&s=1279&u=https%3a%2f%2fupperhuttcity%2ecom%2fwp-
content%2fuploads%2f2017%2f11%2fExtraordinary%5fCouncil%5fMinutes%5f311017%2epdf>
 
[image]
 
 
7(2)(a)
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:56 p.m.
To: 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Thanks  7(2)(a)  see you on Tuesday.
 
James
 
From: 
7(2)(a)
Sent: Friday, 27 October 2017 1:50 p.m.
To: James McKibbin; 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Hi James
 
I will be attending at 3.40pm on Tuesday 31 October.  Jason is not able to attend.
 
Regards
 
7(2)(a)
Page 271

---

 
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:47 p.m.
To:
7(2)(a)
Subject: UHCC hearing - draft Open Space Strategy
 
Hi 
7(2)(a)
 
I'm just emailing to follow-up about the time you have been allocated to speak to the Silverstream
Railway's submission on the draft Open Space Strategy on Tuesday 31st October.
 
You have been scheduled to speak at 3.40. Does this time suit?
 
Thanks,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUR158odnpw&s=1279&u=http%3a%2f%2fwww%2eupperhuttcity%2ecom%2f> |
F:
www.fb.com/upperhuttcitycouncil<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQ
KMhV-
_yzubRDhnvnWUU15pdY3pw&s=1279&u=http%3a%2f%2fwww%2efb%2ecom%2fupperhuttcityc
ouncil>
[BIG-IDEA_Signature-
banner]<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUU8s9IxkpQ&s=1279&u=http%3a%2f%2fconsultation%2eupperhuttcity%2ecom
%2fbig-idea%2f>
"Life. Leisure. Live it!"
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
Page 272

---

you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
Page 273

---

75. RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from Silver
Stream Railway Inc - Proposed Corrected Version
From:
Kate Glanville <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Nov 20, 2017 15:20:20
Subject:
RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing
Minutes from Silver Stream Railway Inc - Proposed Corrected Version
Attachment:
image001.png
image002.gif
Hi James,
 
I have spoken with Kerrie regarding the below email.  She will change the submitter's name to
7(2)(a)
.  She advised that no further changes will be made to the minutes.
 
Thanks
Kate
 
From: James McKibbin
Sent: Friday, 17 November 2017 2:43 p.m.
To: Kate Glanville
Subject: FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc - Proposed Corrected Version
 
Hi Kate
 
This just received from  7(2)(a)
 
Thanks
James
 
From: 
7(2)(a)
Sent: Friday, 17 November 2017 2:40 p.m.
To: James McKibbin
Subject: FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc - Proposed Corrected Version
 
Hi James - These are the issues I spoke to at the hearing representing Silver Stream Railway
Incorporated.  I would be grateful if the minutes were amended to the text I have provided below:
 
 
Page 274

---

1)     Submitter is "Silver Stream Railway Incorporated" not "Silverstream Railway Inc."
 
 
2)     
7(2)(a)
(not 
7(2)(a)
 who did not attend the hearing) commented that as per the
written submission from Silver Stream Railway (SSR), some of the figures in the draft Open Space
Strategy showed proposed public access routes crossing areas of Silver Stream Railway owned
land and that these figures should be amended to show the routes along the public roadways or
council owned land.  SSR expected that this would be a straightforward task for UHCC to amend
and that the clarity of the many different line types used in the figures could also be addressed at
the same time.
 
 
 
3)     SSR were pleased that the Draft Open Space Strategy was identifying the council owned
land comprising the Silverstream Spur as a "Reserve", as this was the first time SSR was aware
that a council plan document had used this description for the land and that this was as per the
original council plan for the land when it was acquired.  SSR was aware that the Silverstream Spur
land is the subject of a potential land swap between council and the Guildford Timber Company
and the status of this land swap negotiation is not publically known at this time.
 
 
 
4)     SSR re-stated their position on the Silverstream Spur was unchanged from their previous
submissions on the Land Use Strategy that the majority of the Spur should be made a council
Reserve.  The function of the Spur as a buffer zone between the established Heritage railway
operations of SSR and any future development was raised by SSR with reference to previous
maps of the Spur prepared by SSR as part of their submission on the Land Use Strategy.  This
mapping shows catchment zones contributing stormwater from the Spur that are discharged
across the railway and the areas of the Spur affected by noise from the railway operations as well
as potential fire hazard and smoke nuisance.  The areas of the Spur outside these mapped zones
on the south east of the Spur ridgeline could potentially be used to provide an access road to
development on the Guildford Timber Company owned land.
 
 
 
7(2)(a)
From: 
7(2)(a)
Sent: Tuesday, 14 November 2017 4:38 p.m.
To: 'James McKibbin' <[email address]<mailto:[email address]>>
Subject: RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Page 275

---

Silver Stream Railway Inc
 
Hi James
 
As per our phone discussion this afternoon, there are errors in the UHCC minutes from the Open
Space Strategy hearing held on 31 October for what has been recorded as the submission from
Silver Stream Railway Incorporated.  These errors need to be corrected as these minutes are
public record.  This includes such howlers as it was me presenting not 
7(2)(a)
 
I will send a separate email identifying the items that need to be corrected.
 
Regards
 
 
https://upperhuttcity.com/wp-
content/uploads/2017/11/Extraordinary_Council_Minutes_311017.pdf<https://scanmail.trustwave.c
om/?c=4062&d=4MeJ2qpOlw2U_7rukPU7W-
1DQlTk7XtTXhGu50EAow&s=1279&u=https%3a%2f%2fupperhuttcity%2ecom%2fwp-
content%2fuploads%2f2017%2f11%2fExtraordinary%5fCouncil%5fMinutes%5f311017%2epdf>
 
[image]
 
 
7(2)(a)
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:56 p.m.
To: 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Thanks  7(2)(a)  see you on Tuesday.
 
James
 
From: 
7(2)(a)
Sent: Friday, 27 October 2017 1:50 p.m.
To: James McKibbin; 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Page 276

---

Hi James
 
I will be attending at 3.40pm on Tuesday 31 October.  Jason is not able to attend.
 
Regards
 
7(2)(a)
 
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:47 p.m.
To: 
7(2)(a)
Subject: UHCC hearing - draft Open Space Strategy
 
Hi 
7(2)(a)
 
I'm just emailing to follow-up about the time you have been allocated to speak to the Silverstream
Railway's submission on the draft Open Space Strategy on Tuesday 31st October.
 
You have been scheduled to speak at 3.40. Does this time suit?
 
Thanks,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUR158odnpw&s=1279&u=http%3a%2f%2fwww%2eupperhuttcity%2ecom%2f> |
F:
www.fb.com/upperhuttcitycouncil<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQ
KMhV-
_yzubRDhnvnWUU15pdY3pw&s=1279&u=http%3a%2f%2fwww%2efb%2ecom%2fupperhuttcityc
ouncil>
[BIG-IDEA_Signature-
banner]<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
Page 277

---

_yzubRDhnvnWUU8s9IxkpQ&s=1279&u=http%3a%2f%2fconsultation%2eupperhuttcity%2ecom
%2fbig-idea%2f>
"Life. Leisure. Live it!"
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
Page 278

---

which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
Page 279

---

76. RE: Open space strategy workshop
From:
Angela Bell <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Nov 20, 2017 09:46:19
Subject:
RE: Open space strategy workshop
Attachment:
image001.gif
Sounds good.
 
From: James McKibbin
Sent: Friday, 17 November 2017 10:19 a.m.
To: Angela Bell
Subject: Open space strategy workshop
Importance: High
 
Hi Angela
 
I'm working toward the open space strategy workshop with Council on 15 December and need to
get any material for pre-circulation to Kerrie by 7 December.
 
I will be working through key issues raised by submitters next week (SNAs / green belt /
Silverstream Spur), and will likely need some help from you on SNAs (wording, where the project
is at, what areas are likely to be included etc.).
 
I hope that will be OK? Just wanted to give you a heads up and let you know what deadlines I'm
working toward. I will set up a meeting sometime next week or early the following one.
 
Cheers!
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
"Life. Leisure. Live it!"
[cid:image001.gif@01D353BB.E6C58350]<https://whiteribbon.org.nz/>
Page 280

---

 
Page 281

---

77. RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from Silver
Stream Railway Inc - Proposed Corrected Version
From:
Kate Glanville <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Nov 17, 2017 14:49:51
Subject:
RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing
Minutes from Silver Stream Railway Inc - Proposed Corrected Version
Attachment:
image001.png
image002.gif
Thanks James.  I'll discuss with Kerrie on Monday and let you know.
 
From: James McKibbin
Sent: Friday, 17 November 2017 2:43 p.m.
To: Kate Glanville
Subject: FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc - Proposed Corrected Version
 
Hi Kate
 
This just received from  7(2)(a)
 
Thanks
James
 
From: 
7(2)(a)
Sent: Friday, 17 November 2017 2:40 p.m.
To: James McKibbin
Subject: FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc - Proposed Corrected Version
 
Hi James - These are the issues I spoke to at the hearing representing Silver Stream Railway
Incorporated.  I would be grateful if the minutes were amended to the text I have provided below:
 
 
1)     Submitter is "Silver Stream Railway Incorporated" not "Silverstream Railway Inc."
 
 
2)     
7(2)(a)
 (not 
7(2)(a)
 who did not attend the hearing) commented that as per the
written submission from Silver Stream Railway (SSR), some of the figures in the draft Open Space
Strategy showed proposed public access routes crossing areas of Silver Stream Railway owned
Page 282

---

land and that these figures should be amended to show the routes along the public roadways or
council owned land.  SSR expected that this would be a straightforward task for UHCC to amend
and that the clarity of the many different line types used in the figures could also be addressed at
the same time.
 
 
 
3)     SSR were pleased that the Draft Open Space Strategy was identifying the council owned
land comprising the Silverstream Spur as a "Reserve", as this was the first time SSR was aware
that a council plan document had used this description for the land and that this was as per the
original council plan for the land when it was acquired.  SSR was aware that the Silverstream Spur
land is the subject of a potential land swap between council and the Guildford Timber Company
and the status of this land swap negotiation is not publically known at this time.
 
 
 
4)     SSR re-stated their position on the Silverstream Spur was unchanged from their previous
submissions on the Land Use Strategy that the majority of the Spur should be made a council
Reserve.  The function of the Spur as a buffer zone between the established Heritage railway
operations of SSR and any future development was raised by SSR with reference to previous
maps of the Spur prepared by SSR as part of their submission on the Land Use Strategy.  This
mapping shows catchment zones contributing stormwater from the Spur that are discharged
across the railway and the areas of the Spur affected by noise from the railway operations as well
as potential fire hazard and smoke nuisance.  The areas of the Spur outside these mapped zones
on the south east of the Spur ridgeline could potentially be used to provide an access road to
development on the Guildford Timber Company owned land.
 
 
 
7(2)(a)
From: 
7(2)(a)
Sent: Tuesday, 14 November 2017 4:38 p.m.
To: 'James McKibbin' <[email address]<mailto:[email address]>>
Subject: RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc
 
Hi James
 
As per our phone discussion this afternoon, there are errors in the UHCC minutes from the Open
Space Strategy hearing held on 31 October for what has been recorded as the submission from
Page 283

---

Silver Stream Railway Incorporated.  These errors need to be corrected as these minutes are
public record.  This includes such howlers as it was me presenting not 
7(2)(a)
 
I will send a separate email identifying the items that need to be corrected.
 
Regards
 
 
https://upperhuttcity.com/wp-
content/uploads/2017/11/Extraordinary_Council_Minutes_311017.pdf<https://scanmail.trustwave.c
om/?c=4062&d=4MeJ2qpOlw2U_7rukPU7W-
1DQlTk7XtTXhGu50EAow&s=1279&u=https%3a%2f%2fupperhuttcity%2ecom%2fwp-
content%2fuploads%2f2017%2f11%2fExtraordinary%5fCouncil%5fMinutes%5f311017%2epdf>
 
[image]
 
 
7(2)(a)
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:56 p.m.
To: 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Thanks  7(2)(a)  see you on Tuesday.
 
James
 
From: 
7(2)(a)
Sent: Friday, 27 October 2017 1:50 p.m.
To: James McKibbin; 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Hi James
 
I will be attending at 3.40pm on Tuesday 31 October.   7(2)(a)  is not able to attend.
 
Regards
 
Page 284

---

7(2)(a)
 
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:47 p.m.
To:
7(2)(a)
Subject: UHCC hearing - draft Open Space Strategy
 
Hi 
7(2)(a)
 
I'm just emailing to follow-up about the time you have been allocated to speak to the Silverstream
Railway's submission on the draft Open Space Strategy on Tuesday 31st October.
 
You have been scheduled to speak at 3.40. Does this time suit?
 
Thanks,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUR158odnpw&s=1279&u=http%3a%2f%2fwww%2eupperhuttcity%2ecom%2f> |
F:
www.fb.com/upperhuttcitycouncil<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQ
KMhV-
_yzubRDhnvnWUU15pdY3pw&s=1279&u=http%3a%2f%2fwww%2efb%2ecom%2fupperhuttcityc
ouncil>
[BIG-IDEA_Signature-
banner]<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUU8s9IxkpQ&s=1279&u=http%3a%2f%2fconsultation%2eupperhuttcity%2ecom
%2fbig-idea%2f>
"Life. Leisure. Live it!"
 
 
__
Page 285

---

 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
Page 286

---

information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
Page 287

---

78. FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from Silver
Stream Railway Inc - Proposed Corrected Version
From:
James McKibbin <[email address]>
To:
Kate Glanville <[email address]>
Sent Date:
Nov 17, 2017 14:42:45
Subject:
FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing
Minutes from Silver Stream Railway Inc - Proposed Corrected Version
Attachment:
image002.png
image003.gif
Pages from Submission on the Draft Land Use Strategy Upper Hutt 2016 to
2043 - Silver Stream Railway.pdf
Hi Kate
 
This just received from 7(2)(a)
 
Thanks
James
 
From: 
7(2)(a)
Sent: Friday, 17 November 2017 2:40 p.m.
To: James McKibbin
Subject: FW: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc - Proposed Corrected Version
 
Hi James - These are the issues I spoke to at the hearing representing Silver Stream Railway
Incorporated.  I would be grateful if the minutes were amended to the text I have provided below:
 
 
1)     Submitter is "Silver Stream Railway Incorporated" not "Silverstream Railway Inc."
 
 
2)     
7(2)(a)
 (not 
7(2)(a)
 who did not attend the hearing) commented that as per the
written submission from Silver Stream Railway (SSR), some of the figures in the draft Open Space
Strategy showed proposed public access routes crossing areas of Silver Stream Railway owned
land and that these figures should be amended to show the routes along the public roadways or
council owned land.  SSR expected that this would be a straightforward task for UHCC to amend
and that the clarity of the many different line types used in the figures could also be addressed at
the same time.
 
 
 
Page 288

---

3)     SSR were pleased that the Draft Open Space Strategy was identifying the council owned
land comprising the Silverstream Spur as a "Reserve", as this was the first time SSR was aware
that a council plan document had used this description for the land and that this was as per the
original council plan for the land when it was acquired.  SSR was aware that the Silverstream Spur
land is the subject of a potential land swap between council and the Guildford Timber Company
and the status of this land swap negotiation is not publically known at this time.
 
 
 
4)     SSR re-stated their position on the Silverstream Spur was unchanged from their previous
submissions on the Land Use Strategy that the majority of the Spur should be made a council
Reserve.  The function of the Spur as a buffer zone between the established Heritage railway
operations of SSR and any future development was raised by SSR with reference to previous
maps of the Spur prepared by SSR as part of their submission on the Land Use Strategy.  This
mapping shows catchment zones contributing stormwater from the Spur that are discharged
across the railway and the areas of the Spur affected by noise from the railway operations as well
as potential fire hazard and smoke nuisance.  The areas of the Spur outside these mapped zones
on the south east of the Spur ridgeline could potentially be used to provide an access road to
development on the Guildford Timber Company owned land.
 
 
 
7(2)(a)
From: 
7(2)(a)
Sent: Tuesday, 14 November 2017 4:38 p.m.
To: 'James McKibbin' <[email address]<mailto:[email address]>>
Subject: RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc
 
Hi James
 
As per our phone discussion this afternoon, there are errors in the UHCC minutes from the Open
Space Strategy hearing held on 31 October for what has been recorded as the submission from
Silver Stream Railway Incorporated.  These errors need to be corrected as these minutes are
public record.  This includes such howlers as it was me presenting not 
7(2)(a)
 
I will send a separate email identifying the items that need to be corrected.
 
Regards
Page 289

---

 
 
https://upperhuttcity.com/wp-
content/uploads/2017/11/Extraordinary_Council_Minutes_311017.pdf<https://scanmail.trustwave.c
om/?c=4062&d=4MeJ2qpOlw2U_7rukPU7W-
1DQlTk7XtTXhGu50EAow&s=1279&u=https%3a%2f%2fupperhuttcity%2ecom%2fwp-
content%2fuploads%2f2017%2f11%2fExtraordinary%5fCouncil%5fMinutes%5f311017%2epdf>
 
[image]
 
 
7(2)(a)
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:56 p.m.
To: 
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Thanks  7(2)(a)  see you on Tuesday.
 
James
 
From: 
7(2)(a)
Sent: Friday, 27 October 2017 1:50 p.m.
To: James McKibbin;
7(2)(a)
Subject: RE: UHCC hearing - draft Open Space Strategy
 
Hi James
 
I will be attending at 3.40pm on Tuesday 31 October.  Jason is not able to attend.
 
Regards
 
7(2)(a)
 
 
From: James McKibbin [mailto:[email address]]
Sent: Friday, 27 October 2017 1:47 p.m.
Page 290

---

To:
7(2)(a)
Subject: UHCC hearing - draft Open Space Strategy
 
Hi 
7(2)(a)
 
I'm just emailing to follow-up about the time you have been allocated to speak to the Silverstream
Railway's submission on the draft Open Space Strategy on Tuesday 31st October.
 
You have been scheduled to speak at 3.40. Does this time suit?
 
Thanks,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUR158odnpw&s=1279&u=http%3a%2f%2fwww%2eupperhuttcity%2ecom%2f> |
F:
www.fb.com/upperhuttcitycouncil<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQ
KMhV-
_yzubRDhnvnWUU15pdY3pw&s=1279&u=http%3a%2f%2fwww%2efb%2ecom%2fupperhuttcityc
ouncil>
[BIG-IDEA_Signature-
banner]<http://scanmail.trustwave.com/?c=4062&d=soTy2dVsKeK5fUQKMhV-
_yzubRDhnvnWUU8s9IxkpQ&s=1279&u=http%3a%2f%2fconsultation%2eupperhuttcity%2ecom
%2fbig-idea%2f>
"Life. Leisure. Live it!"
 
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
Page 291

---

when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
Page 292

---

---

as potential fire hazard and smoke nuisance.  The areas of the Spur outside these mapped zones
on the south east of the Spur ridgeline could potentially be used to provide an access road to
development on the Guildford Timber Company owned land.
 
 
 
7(2)(a)
  
From: 
7(2)(a)
  
Sent: Tuesday, 14 November 2017 4:38 p.m. 
 To: 'James McKibbin' <[email address]> 
 Subject: RE: UHCC hearing - draft Open Space Strategy - Objections to Hearing Minutes from
Silver Stream Railway Inc 
 
Hi James
 
 
As per our phone discussion this afternoon, there are errors in the UHCC minutes from the Open
Space Strategy hearing held on 31 October for what has been recorded as the submission from
Silver Stream Railway Incorporated.  These errors need to be corrected as these minutes are
public record.  This includes such howlers as it was me presenting not 
7(2)(a)
 
 
I will send a separate email identifying the items that need to be corrected.
 
 
Regards  
 
 
https://upperhuttcity.com/wp-content/uploads/2017/11/Extraordinary_Council_Minutes_311017.pdf
 
 
 
 
7(2)(a)
 
Page 294

---

 
From: James McKibbin [mailto:[email address]]  
Sent: Friday, 27 October 2017 1:56 p.m. 
 To: 
7(2)(a)
 
 Subject: RE: UHCC hearing - draft Open Space Strategy
 
 
Thanks  7(2)(a)  see you on Tuesday. 
 
James
 
 
From: 
7(2)(a)
  
Sent: Friday, 27 October 2017 1:50 p.m. 
 To: James McKibbin;
7(2)(a)
 
 Subject: RE: UHCC hearing - draft Open Space Strategy
 
 
Hi James
 
 
I will be attending at 3.40pm on Tuesday 31 October.   7(2)(a)  is not able to attend.
 
 
Regards
 
 
7(2)(a)
 
 
 
From: James McKibbin [mailto:[email address]]  
Sent: Friday, 27 October 2017 1:47 p.m. 
 To: 
7(2)(a)
 
 Subject: UHCC hearing - draft Open Space Strategy
 
 
Hi 
7(2)(a)
Page 295

---

 
 
I’m just emailing to follow-up about the time you have been allocated to speak to the Silverstream
Railway’s submission on the draft Open Space Strategy on Tuesday 31st October. 
 
You have been scheduled to speak at 3.40. Does this time suit?
 
 
Thanks, 
 
James McKibbin 
 Senior Policy Advisor | Business Development Services
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2143 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com | F: www.fb.com/upperhuttcitycouncil
 
“Life. Leisure. Live it!” 
 
__
 
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
 
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
Page 296

---

terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail. 
__
 
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Dimension Data Email Protection at the Upper Hutt City Council.
This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have
concerns about this automatic filtering. Thank you.
 
NOTICE: This email, if it relates to a specific contract, is sent on behalf of the Beca company
which entered into the contract. Please contact the sender if you are unsure of the contracting
Beca company or visit our web page http://www.beca.com for further information on the Beca
Group. If this email relates to a specific contract, by responding you agree that, regardless of its
terms, this email and the response by you will be a valid communication for the purposes of that
contract, and may bind the parties accordingly. This e-mail together with any attachments is
confidential, may be subject to legal privilege and may contain proprietary information, including
information protected by copyright. If you are not the intended recipient, please do not copy, use or
disclose this e-mail; please notify us immediately by return e-mail and then delete this e-mail.
Page 297

---

80. Open space strategy workshop
From:
James McKibbin <[email address]>
To:
Angela Bell <[email address]>
Sent Date:
Nov 17, 2017 10:19:12
Subject:
Open space strategy workshop
Attachment:
image001.gif
Hi Angela
 
I'm working toward the open space strategy workshop with Council on 15 December and need to
get any material for pre-circulation to Kerrie by 7 December.
 
I will be working through key issues raised by submitters next week (SNAs / green belt /
Silverstream Spur), and will likely need some help from you on SNAs (wording, where the project
is at, what areas are likely to be included etc.).
 
I hope that will be OK? Just wanted to give you a heads up and let you know what deadlines I'm
working toward. I will set up a meeting sometime next week or early the following one.
 
Cheers!
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
"Life. Leisure. Live it!"
[cid:image001.gif@01D353BB.E6C58350]<https://whiteribbon.org.nz/>
 
Page 298

---

81. RE: LTP workshop 14 Nov - presentation
From:
Anthony Clarke <[email address]>
To:
Geoff Swainson <[email address]>, James McKibbin
<[email address]>, Liezel Jahnke
<[email address]>
Cc:
Steve Taylor <[email address]>, Patrick Hanaray
<[email address]>, Brett Latimer <[email address]>
Sent Date:
Nov 08, 2017 14:31:57
Subject:
RE: LTP workshop 14 Nov - presentation
Attachment:
image001.jpg
image002.gif
Hi Geoff
 
 
Yes, that’s what my note was referring to.  The Maymorn work noted in table 2 below is based on
the earlier population projection (acknowledging this is no longer current).  Ie; 1700 lots, as
opposed to the 220 lots in the Land Use Strategy.
 
 
Hope this helps
 
 
Regards
 
Anthony
 
 
From: Geoff Swainson [mailto:[email address]]  
Sent: Wednesday, 8 November 2017 2:20 p.m. 
 To: Anthony Clarke; James McKibbin; Liezel Jahnke 
 Cc: Steve Taylor; Patrick Hanaray; Brett Latimer 
 Subject: RE: LTP workshop 14 Nov - presentation
 
 
Anthony,
 
 
Can you check if the Maymorn work is predicated on current or previous population projections –
current are a lot lower.
Page 299

---

 
 
Regards
 
 
Geoff
 
 
From: Anthony Clarke [mailto:[email address]]  
Sent: Wednesday, 8 November 2017 12:01 p.m. 
 To: James McKibbin; Geoff Swainson; Liezel Jahnke 
 Cc: Steve Taylor; Patrick Hanaray; Brett Latimer 
 Subject: RE: LTP workshop 14 Nov - presentation
 
 
Hi James
 
 
Sorry about the delay coming back to you.  The following tables are selected from the investment
planning we are currently working on and includes any items where the growth aspect is broadly
assessed as equal to or greater than 30%.  Joint venture wastewater is excluded.  This hopefully
provides basis for you to consider in terms of potential contributions.  Please note, I’ve split the
items into 2 tables for what’s in or out of the draft investment proposal.
 
 
Table 1:  Included in the draft investment proposal for the 2018 LTP
 
 
Water
 
Item
 
Growth aspect
 
Amount
 
Timing
 
Catchment
 
Water Supply
Page 300

---

 
Pressure Management
 
(Demand management)
 
Primary
 
$86K
 
 
$240K
 
 
$240K
 
Total, Year 1
 
 
Total spread over years 12 – 14
 
 
Total spread over years 25 – 27
 
City-wide
 
Wastewater
 
Wastewater network modelling ongoing updates
 
Primary
 
$20K
 
Per annum, ongoing
 
City-wide
 
Water Supply
 
Water Network Modelling - Update and calibration
 
Page 301

---

Primary
 
$20K
 
Per annum, ongoing
 
City-wide
 
 
 
Table 2:  Not included in the draft investment proposal for the 2018 LTP (Acknowledging
assumptions on demographics for some areas, eg; Maymorn, are high)
 
 
Water
 
Item
 
Growth aspect
 
Amount
 
Timing
 
Catchment
 
Water Supply
 
New reservoir (Maymorn)
 
Primary
 
$7.2M
 
Total spread over years 12 – 14 
Maymorn
 
Wastewater
 
Wastewater network upgrades - Guildford &Silverstream Spur developments Y11-30
 
Page 302

---

Primary
 
$2M
 
Total, Year 16
 
Silverstream
 
Wastewater
 
Wastewater network upgrades - Totara Park area developments Y11-30
 
Primary
 
$790K
 
Total, Year 15
 
Totara Park
 
Wastewater
 
Wastewater network upgrades - Maymorn developments Y11-30
 
Primary
 
$6.1M
 
Total spread over years 11 – 12
 
Maymorn
 
 
Hope this helps.  Please feel free to come back to me if you have any questions.
 
 
Regards
 
 
 
Anthony Clarke  Senior Engineer, Service Planning
Page 303

---

 
7(2)(a)
 
Private Bag 39804, Wellington Mail Centre 5045 
 Level 4, IBM House, 25 Victoria Street, Petone, Lower Hutt
 
www.wellingtonwater.co.nz
 
Wellington Water is owned by the Hutt, Porirua, Upper Hutt and Wellington city councils and
Greater Wellington Regional Council.  
 We manage their drinking water, wastewater and stormwater services.
 
 
 
 
 
From: James McKibbin [mailto:[email address]]  
Sent: Wednesday, 8 November 2017 8:24 a.m. 
 To: Geoff Swainson; Liezel Jahnke 
 Cc: Steve Taylor; Patrick Hanaray; Brett Latimer; Anthony Clarke 
 Subject: RE: LTP workshop 14 Nov - presentation
 
 
Morning everyone, 
 
Geoff, yes just waiting on WW growth projects (I’ve contacted 
7(2)(a)
) and to confirm one
or two things re roading project costs with Patrick. When you receive the growth driven CAPEX
information, perhaps we can catch up to make sure we have the same info. This will be what I use
for the DCs section. 
 
The presentation is mostly drafted and I’ll be catching up with Steve on this today. 
 
I am using Silverstream Bridge as an example. 
 
Thanks
 
James
 
 
From: Geoff Swainson  
Sent: Wednesday, 8 November 2017 8:14 a.m. 
 To: Liezel Jahnke 
Page 304

---

 Cc: James McKibbin; Steve Taylor; Patrick Hanaray; Brett Latimer; Anthony Clarke (Wellington
Water) 
 Subject: RE: LTP workshop 14 Nov - presentation
 
 
James, 
 
How is the DC section tracking? I see from emails that you may be waiting for updated information
from WWL?  I will piggy back off what you are able to get so whatever the story we tell it is the
same one. Patrick seems keener on Silverstream Bridge as a DC contributions story and his
rationale for this makes sense.
 
 
Anthony, Patrick, Brett,
 
 
To complete my introductory part of the presentation I need:
 
 
·         Level of service  CAPEX programmes (replacements &renewals &probably resilience) –
project name, estimated $, timing for roads, parks &rec, 3 waters, buildings (excluding projects
presented to council as part of LTP wish list)
 
·         Growth driven CAPEX programmes - project name, estimated $, timing for roads, parks
&rec, 3 waters, buildings (excluding projects presented to council as part of LTP wish list)
 
 
I need this today preferably but no later than tomorrow. If there is still uncertainty (and there may
well be in the 3 waters over sequencing) just note that. The information (even at 80% ) is
important. I was hoping to be able to have uplifted this from the 30 Year Infrastructure Strategy but
this won’t be ready in time.
 
 
Sorry about the tight turn around but as I said the source from which I was hoping to extract this
information isn’t yet reliabel.
 
 
Regards
 
 
 
Page 305

---

Geoff Swainson
 
Director of Asset Management and Operations
 
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
 
D: +64 4 527 2136 | M: +64 27 803 0195 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address] | W: upperhuttcity.com
 
 
 
 
From: Liezel Jahnke  
Sent: Tuesday, 7 November 2017 3:24 p.m. 
 To: Geoff Swainson 
 Cc: James McKibbin; Steve Taylor 
 Subject: LTP workshop 14 Nov - presentation
 
 
Hi Geoff
 
 
Do you want to add any of your slides to the main workshop presentation (below) alternatively if
you have them separate can you please give Steve a copy by Thursday morning as he is
discussing the presentation with Chris in the afternoon.
 
 
Workshop presentation: http://shed.uhcc.govt.nz/site/ltp/ltpwrkshpsmeetngs/2018%20-
%202028/LTP%20Councillor%20workshop%204.pptx 
 
Kind regards
 
 
Liezel Jahnke 
 Acting Senior Corporate Planner
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2170 | | T: +64 4 527 2169 | W: www.upperhuttcity.com | F:
Page 306

---

www.fb.com/upperhuttcitycouncil 
 
 
---------------------------------------------------------------------
 
Disclaimer to the maximum extent permitted by law, Wellington Water
Limited is not 
liable (including in respect of negligence) for viruses or other defects
or for changes made to this email or to any attachments. 
 
Before opening or using attachments, check them for viruses and other
defects.
 
 
---------------------------------------------------------------------
 
Caution The information contained in this email is privileged and
confidential and intended for the addressee only.
 
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
 
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.
 
---------------------------------------------------------------------
Disclaimer to the maximum extent permitted by law, Wellington Water
Limited is not liable (including in respect of negligence) for viruses
or other defects or for changes made to this email or to any
attachments. Before opening or using attachments, check them for viruses
and other defects.
---------------------------------------------------------------------
Caution The information contained in this email is privileged and
confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.
Page 307

---

82. RE: LTP workshop 14 Nov - presentation
From:
Geoff Swainson <[email address]>
To:
Anthony Clarke (Wellington Water) <[email address]>,
James McKibbin <[email address]>, Liezel Jahnke
<[email address]>
Cc:
Steve Taylor <[email address]>, Patrick Hanaray
<[email address]>, Brett Latimer <[email address]>
Sent Date:
Nov 08, 2017 14:20:27
Subject:
RE: LTP workshop 14 Nov - presentation
Attachment:
image001.jpg
image002.gif
Anthony,
 
Can you check if the Maymorn work is predicated on current or previous population projections -
current are a lot lower.
 
Regards
 
Geoff
 
From: Anthony Clarke [mailto:[email address]]
Sent: Wednesday, 8 November 2017 12:01 p.m.
To: James McKibbin; Geoff Swainson; Liezel Jahnke
Cc: Steve Taylor; Patrick Hanaray; Brett Latimer
Subject: RE: LTP workshop 14 Nov - presentation
 
Hi James
 
Sorry about the delay coming back to you.  The following tables are selected from the investment
planning we are currently working on and includes any items where the growth aspect is broadly
assessed as equal to or greater than 30%.  Joint venture wastewater is excluded.  This hopefully
provides basis for you to consider in terms of potential contributions.  Please note, I've split the
items into 2 tables for what's in or out of the draft investment proposal.
 
Table 1:  Included in the draft investment proposal for the 2018 LTP
 
Water
 
Item
 
Page 308

---

Growth aspect
 
Amount
 
Timing
 
Catchment
 
Water Supply
 
Pressure Management
(Demand management)
 
Primary
 
$86K
 
$240K
 
$240K
 
Total, Year 1
 
Total spread over years 12 - 14
 
Total spread over years 25 - 27
 
City-wide
 
Wastewater
 
Wastewater network modelling ongoing updates
 
Primary
 
$20K
 
Per annum, ongoing
 
City-wide
 
Water Supply
Page 309

---

 
Water Network Modelling - Update and calibration
 
Primary
 
$20K
 
Per annum, ongoing
 
City-wide
 
 
 
Table 2:  Not included in the draft investment proposal for the 2018 LTP (Acknowledging
assumptions on demographics for some areas, eg; Maymorn, are high)
 
Water
 
Item
 
Growth aspect
 
Amount
 
Timing
 
Catchment
 
Water Supply
 
New reservoir (Maymorn)
 
Primary
 
$7.2M
 
Total spread over years 12 - 14
 
Maymorn
 
Wastewater
 
Page 310

---

Wastewater network upgrades - Guildford & Silverstream Spur developments Y11-30
 
Primary
 
$2M
 
Total, Year 16
 
Silverstream
 
Wastewater
 
Wastewater network upgrades - Totara Park area developments Y11-30
 
Primary
 
$790K
 
Total, Year 15
 
Totara Park
 
Wastewater
 
Wastewater network upgrades - Maymorn developments Y11-30
 
Primary
 
$6.1M
 
Total spread over years 11 - 12
 
Maymorn
 
 
Hope this helps.  Please feel free to come back to me if you have any questions.
 
Regards
 
 
Anthony Clarke  Senior Engineer, Service Planning
 
Page 311

---

[Wellington Water]
 
7(2)(a)
 
Private Bag 39804, Wellington Mail Centre 5045
Level 4, IBM House, 25 Victoria Street, Petone, Lower Hutt
 
www.wellingtonwater.co.nz<http://www.wellingtonwater.co.nz/>
 
Wellington Water is owned by the Hutt, Porirua, Upper Hutt and Wellington city councils and
Greater Wellington Regional Council.
We manage their drinking water, wastewater and stormwater services.
 
 
 
 
 
From: James McKibbin [mailto:[email address]]
Sent: Wednesday, 8 November 2017 8:24 a.m.
To: Geoff Swainson; Liezel Jahnke
Cc: Steve Taylor; Patrick Hanaray; Brett Latimer; Anthony Clarke
Subject: RE: LTP workshop 14 Nov - presentation
 
Morning everyone,
 
Geoff, yes just waiting on WW growth projects (I've contacted Nicola Chisnall) and to confirm one
or two things re roading project costs with Patrick. When you receive the growth driven CAPEX
information, perhaps we can catch up to make sure we have the same info. This will be what I use
for the DCs section.
 
The presentation is mostly drafted and I'll be catching up with Steve on this today.
 
I am using Silverstream Bridge as an example.
 
Thanks
James
 
From: Geoff Swainson
Sent: Wednesday, 8 November 2017 8:14 a.m.
To: Liezel Jahnke
Cc: James McKibbin; Steve Taylor; Patrick Hanaray; Brett Latimer; Anthony Clarke (Wellington
Water)
Page 312

---

Subject: RE: LTP workshop 14 Nov - presentation
 
James,
 
How is the DC section tracking? I see from emails that you may be waiting for updated information
from WWL?  I will piggy back off what you are able to get so whatever the story we tell it is the
same one. Patrick seems keener on Silverstream Bridge as a DC contributions story and his
rationale for this makes sense.
 
Anthony, Patrick, Brett,
 
To complete my introductory part of the presentation I need:
 
 
*         Level of service  CAPEX programmes (replacements & renewals & probably resilience) -
project name, estimated $, timing for roads, parks & rec, 3 waters, buildings (excluding projects
presented to council as part of LTP wish list)
 
*         Growth driven CAPEX programmes - project name, estimated $, timing for roads, parks &
rec, 3 waters, buildings (excluding projects presented to council as part of LTP wish list)
 
I need this today preferably but no later than tomorrow. If there is still uncertainty (and there may
well be in the 3 waters over sequencing) just note that. The information (even at 80% ) is
important. I was hoping to be able to have uplifted this from the 30 Year Infrastructure Strategy but
this won't be ready in time.
 
Sorry about the tight turn around but as I said the source from which I was hoping to extract this
information isn't yet reliabel.
 
Regards
 
 
Geoff Swainson
Director of Asset Management and Operations
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2136 | M: +64 27 803 0195 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address]<mailto:[email address]> | W: upperhuttcity.com
 
 
 
Page 313

---

From: Liezel Jahnke
Sent: Tuesday, 7 November 2017 3:24 p.m.
To: Geoff Swainson
Cc: James McKibbin; Steve Taylor
Subject: LTP workshop 14 Nov - presentation
 
Hi Geoff
 
Do you want to add any of your slides to the main workshop presentation (below) alternatively if
you have them separate can you please give Steve a copy by Thursday morning as he is
discussing the presentation with Chris in the afternoon.
 
Workshop presentation: http://shed.uhcc.govt.nz/site/ltp/ltpwrkshpsmeetngs/2018%20-
%202028/LTP%20Councillor%20workshop%204.pptx
 
Kind regards
 
Liezel Jahnke
Acting Senior Corporate Planner
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2170 | | T: +64 4 527 2169 | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
[cid:image001.gif@01D353BB.E6C58350]<https://whiteribbon.org.nz/>
 
 
 
---------------------------------------------------------------------
 
Disclaimer to the maximum extent permitted by law, Wellington Water Limited is not
 
liable (including in respect of negligence) for viruses or other defects or for changes made to this
email or to any attachments.
 
 
 
Before opening or using attachments, check them for viruses and other defects.
 
 
 
Page 314

---

---------------------------------------------------------------------
 
Caution The information contained in this email is privileged and confidential and intended for the
addressee only.
 
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose,
copy or make use of its contents.
 
If received in error you are asked to destroy this email and contact the sender immediately. Your
assistance is appreciated.
Page 315

---

83. RE: LTP workshop 14 Nov - presentation
From:
Anthony Clarke <[email address]>
To:
James McKibbin <[email address]>, Geoff Swainson
<[email address]>, Liezel Jahnke
<[email address]>
Cc:
Steve Taylor <[email address]>, Patrick Hanaray
<[email address]>, Brett Latimer <[email address]>
Sent Date:
Nov 08, 2017 12:01:08
Subject:
RE: LTP workshop 14 Nov - presentation
Attachment:
image002.jpg
image003.gif
Hi James
 
 
Sorry about the delay coming back to you.  The following tables are selected from the investment
planning we are currently working on and includes any items where the growth aspect is broadly
assessed as equal to or greater than 30%.  Joint venture wastewater is excluded.  This hopefully
provides basis for you to consider in terms of potential contributions.  Please note, I’ve split the
items into 2 tables for what’s in or out of the draft investment proposal.
 
 
Table 1:  Included in the draft investment proposal for the 2018 LTP
 
 
Water
 
Item
 
Growth aspect
 
Amount
 
Timing
 
Catchment
 
Water Supply
 
Pressure Management
Page 316

---

 
(Demand management)
 
Primary
 
$86K
 
 
$240K
 
 
$240K
 
Total, Year 1
 
 
Total spread over years 12 – 14
 
 
Total spread over years 25 – 27
 
City-wide
 
Wastewater
 
Wastewater network modelling ongoing updates
 
Primary
 
$20K
 
Per annum, ongoing
 
City-wide
 
Water Supply
 
Water Network Modelling - Update and calibration
 
Primary
 
Page 317

---

$20K
 
Per annum, ongoing
 
City-wide
 
 
 
Table 2:  Not included in the draft investment proposal for the 2018 LTP (Acknowledging
assumptions on demographics for some areas, eg; Maymorn, are high)
 
 
Water
 
Item
 
Growth aspect
 
Amount
 
Timing
 
Catchment
 
Water Supply
 
New reservoir (Maymorn)
 
Primary
 
$7.2M
 
Total spread over years 12 – 14 
Maymorn
 
Wastewater
 
Wastewater network upgrades - Guildford &Silverstream Spur developments Y11-30
 
Primary
 
Page 318

---

$2M
 
Total, Year 16
 
Silverstream
 
Wastewater
 
Wastewater network upgrades - Totara Park area developments Y11-30
 
Primary
 
$790K
 
Total, Year 15
 
Totara Park
 
Wastewater
 
Wastewater network upgrades - Maymorn developments Y11-30
 
Primary
 
$6.1M
 
Total spread over years 11 – 12
 
Maymorn
 
 
Hope this helps.  Please feel free to come back to me if you have any questions.
 
 
Regards
 
 
 
Anthony Clarke  Senior Engineer, Service Planning
 
7(2)(a)
  
Page 319

---

 
Private Bag 39804, Wellington Mail Centre 5045 
 Level 4, IBM House, 25 Victoria Street, Petone, Lower Hutt
 
www.wellingtonwater.co.nz
 
Wellington Water is owned by the Hutt, Porirua, Upper Hutt and Wellington city councils and
Greater Wellington Regional Council.  
 We manage their drinking water, wastewater and stormwater services.
 
 
 
 
 
From: James McKibbin [mailto:[email address]]  
Sent: Wednesday, 8 November 2017 8:24 a.m. 
 To: Geoff Swainson; Liezel Jahnke 
 Cc: Steve Taylor; Patrick Hanaray; Brett Latimer; Anthony Clarke 
 Subject: RE: LTP workshop 14 Nov - presentation
 
 
Morning everyone, 
 
Geoff, yes just waiting on WW growth projects (I’ve contacted Nicola Chisnall) and to confirm one
or two things re roading project costs with Patrick. When you receive the growth driven CAPEX
information, perhaps we can catch up to make sure we have the same info. This will be what I use
for the DCs section. 
 
The presentation is mostly drafted and I’ll be catching up with Steve on this today. 
 
I am using Silverstream Bridge as an example. 
 
Thanks
 
James
 
 
From: Geoff Swainson  
Sent: Wednesday, 8 November 2017 8:14 a.m. 
 To: Liezel Jahnke 
 Cc: James McKibbin; Steve Taylor; Patrick Hanaray; Brett Latimer; Anthony Clarke (Wellington
Water) 
Page 320

---

 Subject: RE: LTP workshop 14 Nov - presentation
 
 
James, 
 
How is the DC section tracking? I see from emails that you may be waiting for updated information
from WWL?  I will piggy back off what you are able to get so whatever the story we tell it is the
same one. Patrick seems keener on Silverstream Bridge as a DC contributions story and his
rationale for this makes sense.
 
 
Anthony, Patrick, Brett,
 
 
To complete my introductory part of the presentation I need:
 
 
·         Level of service  CAPEX programmes (replacements &renewals &probably resilience) –
project name, estimated $, timing for roads, parks &rec, 3 waters, buildings (excluding projects
presented to council as part of LTP wish list)
 
·         Growth driven CAPEX programmes - project name, estimated $, timing for roads, parks
&rec, 3 waters, buildings (excluding projects presented to council as part of LTP wish list)
 
 
I need this today preferably but no later than tomorrow. If there is still uncertainty (and there may
well be in the 3 waters over sequencing) just note that. The information (even at 80% ) is
important. I was hoping to be able to have uplifted this from the 30 Year Infrastructure Strategy but
this won’t be ready in time.
 
 
Sorry about the tight turn around but as I said the source from which I was hoping to extract this
information isn’t yet reliabel.
 
 
Regards
 
 
 
Geoff Swainson
 
Page 321

---

Director of Asset Management and Operations
 
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
 
D: +64 4 527 2136 | M: +64 27 803 0195 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address] | W: upperhuttcity.com
 
 
 
 
From: Liezel Jahnke  
Sent: Tuesday, 7 November 2017 3:24 p.m. 
 To: Geoff Swainson 
 Cc: James McKibbin; Steve Taylor 
 Subject: LTP workshop 14 Nov - presentation
 
 
Hi Geoff
 
 
Do you want to add any of your slides to the main workshop presentation (below) alternatively if
you have them separate can you please give Steve a copy by Thursday morning as he is
discussing the presentation with Chris in the afternoon.
 
 
Workshop presentation: http://shed.uhcc.govt.nz/site/ltp/ltpwrkshpsmeetngs/2018%20-
%202028/LTP%20Councillor%20workshop%204.pptx 
 
Kind regards
 
 
Liezel Jahnke 
 Acting Senior Corporate Planner
 
 
Upper Hutt City Council | 838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand  
D: +64 4 527 2170 | | T: +64 4 527 2169 | W: www.upperhuttcity.com | F:
www.fb.com/upperhuttcitycouncil 
Page 322

---

 
 
---------------------------------------------------------------------
Disclaimer to the maximum extent permitted by law, Wellington Water
Limited is not liable (including in respect of negligence) for viruses
or other defects or for changes made to this email or to any
attachments. Before opening or using attachments, check them for viruses
and other defects.
---------------------------------------------------------------------
Caution The information contained in this email is privileged and
confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.
Page 323

---

84. Open space strategy hearing this afternoon
From:
James McKibbin <[email address]>
To:
Brett Latimer <[email address]>
Sent Date:
Oct 31, 2017 11:58:17
Subject:
Open space strategy hearing this afternoon
Attachment:
image001.gif
Hi Brett
 
You're probably already aware but the open space strategy hearing meeting is this afternoon.
Submitters are scheduled to speak from 2.30 - 4pm if you're interested in coming along to hear
about some of the issues that have been raised in consultation.
 
There are 9 submitters speaking and they should cover most of the issues raised by others (e.g.
issues with shared tracks, green belt, protecting significant biodiversity, Silverstream Spur
protection).
 
Cheers,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
[BIG-IDEA_Signature-banner]<http://consultation.upperhuttcity.com/big-idea/>
"Life. Leisure. Live it!"
 
Page 324

---

85. RE: Emailing - 710124 UHCC - Draft Infrastructure Strategy - Final Draft  (as sent to Lachlan
Wallach on 2017-06-28).pdf
From:
James McKibbin <[email address]>
To:
Geoff Swainson <[email address]>
Sent Date:
Oct 11, 2017 08:27:22
Subject:
RE: Emailing - 710124 UHCC - Draft Infrastructure Strategy - Final Draft  (as
sent to Lachlan Wallach on 2017-06-28).pdf
Attachment:
Hi Geoff
 
Will the infrastructure strategy be updated to reflect the growth assumptions in the Land Use
Strategy? I'm looking at DCs and it looks like Wellington Water have used similar assumptions
(e.g. 1700 lots at Maymorn. LUS now anticipates 220).
 
Thanks
James
 
From: Steve Taylor
Sent: Wednesday, 27 September 2017 6:01 p.m.
To: Geoff Swainson; Patrick Hanaray; Brett Latimer; Ryan Rose (Wellington Water); 'Chris
Mathews'; Angela Bell
Cc: James McKibbin
Subject: RE: Emailing - 710124 UHCC - Draft Infrastructure Strategy - Final Draft (as sent to
Lachlan Wallach on 2017-06-28).pdf
 
Hi Geoff, a few comments.
 
P1 - intro, first para the change in economy is also supported by increasing numbers of people
employed as professionals, managers, and community and professional service workers.
 
p5 2.2 bulletpoints (and subsequent pages) - note also the impact of increased impermeable
surfaces on stormwater discharges, change from manufacturing towards craft breweries and other
industries that continue to increase demand on water supply.
 
P5 changes in demographics - delete first para, and replace with 'between 2006 and 2013 the
Upper Hutt population increased by 1,764 (an increase of 4.5%?) and the 2017 estimated resident
population is 42,600.
P5 The Land Use Strategy. I'm unsure if the prediction of 41,000 by 2021 is correct (especially if
we're now at 42,600) and the subsequent para states 'this level of population growth has not come
to pass' (I suggest deleting these words).
Page 325

---

P6 Maymorn, the LUS assumes a yield of 220 lots, not 1700. Likewise, the LUS was finalised in
2016, so I'm unsure what potential revision of the LUS this comment may be referring to "if Council
agrees to include this as a greenfield area in the updated Urban Growth Strategy")
P29 the assumptions that 'there will be minimal impact on Council services during the lifetime of
this strategy as a result of the implementation of the LUS' - I'm unsure whether this should refers
to level of service? Given the likely impact that 4923 extra houses could have on services.
 
In light of these comments, I'm struggling to ascertain whether the LUS assumptions are actually
factored into this strategy, the above sentiments infer that, if it is, it isn't viewed with credibility.
There doesn't appear to be acknowledgement of 760 dwellings at Gillespies Rd (which would
require a new bridge),  or 1000 dwellings in the southern growth area at Guildford (10-30 years). It
might be that they don't have any infrastructure consequence, but it would be good to have a table
that presents key changes in a similar format to appendix 2 of the LUS to confirm.
 
I do acknowledge that the LUS fulfils Council's statutory obligation under the NPS on urban
development capacity - ensuring that Council is able to be able to accommodate growth, and this
might include an element of overforecasting.
 
Steve Taylor
Director Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2161 | M: +64 27 404 0143 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
 
From: Geoff Swainson
Sent: Thursday, 21 September 2017 4:52 p.m.
To: Patrick Hanaray; Brett Latimer; Ryan Rose (Wellington Water); 'Chris Mathews'; Angela Bell
Cc: Steve Taylor
Subject: Emailing - 710124 UHCC - Draft Infrastructure Strategy - Final Draft (as sent to Lachlan
Wallach on 2017-06-28).pdf
 
This is the draft Infrastructure Strategy. Unfortunately it is in PDF but I would be grateful if you
peruse and send you comments back to me as soon as you can.
 
One area I would highlight is the demographic section and also reference to Maymorn on page 6
 
Page 326

---

Regards
 
 
Geoff Swainson
Director of Asset Management and Operations
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2136 | M: +64 27 803 0195 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address]<mailto:[email address]> | W: upperhuttcity.com
 
 
Page 327

---

86. Meeting F & B
From:
James McKibbin <[email address]>
To:
Angela Bell <[email address]>
Sent Date:
Aug 18, 2017 17:15:39
Subject:
Meeting F & B
Attachment:
Hi Angela
 
I've locked that meeting in with Forest and Bird on 14 Sep.
 
Items for discussion:
 
 
*         Open space strategy (track network stuff)
 
*         Protection of hills from development
 
*         Silverstream Spur as part of park network (resolved through LUS but we can talk through..)
 
Thanks,
 
James McKibbin
Senior Policy Advisor | Business Development Services
 
Upper Hutt City Council | 838 - 842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2143 | T: +64 4 527 2169 | E: [email address] | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
 
Page 328

---

87. FW: Development assumptions from Upper Hutt 
From:
Sarah Duffell <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Nov 04, 2016 12:26:46
Subject:
FW: Development assumptions from Upper Hutt 
Attachment:
image001.jpg
HI James
 
This is the last round of communication with Nenad about the .id forecast data.
 
There's just one issue to resolve, that's what sort of tenure the units at CIT are going to have.  I've
asked Steve T but have had no response.  Could you please ask him next week, and get the
answer back to Nenad?
 
Cheers,
Sarah
 
From: 
7(2)(a)
Sent: Thursday, 3 November 2016 1:04 p.m.
To: Sarah Duffell
Subject: RE: Development assumptions from Upper Hutt
 
Good idea re: passing it to James in case we don't hear, but in the end, I'll make sure it doesn't
hold up the progress of getting the forecast website up.
 
7(2)(a)
 
From: Sarah Duffell [mailto:[email address]]
Sent: Thursday, 3 November 2016 11:01
To: 
7(2)(a)
Subject: RE: Development assumptions from Upper Hutt
 
Hi  7(2)(a)
 
Re the CIT site - all I've heard is that they are short-stay units.  I really don't know what this
means, whether they are self-contained, or more like dormitory arrangement i.e. just bedrooms.
But I'm still here for one more day - hopefully an answer will come before 5pm tomorrow!
 
If I don't have a response I'll pass you back to James McKibbin for him to chase this up next week.
 
Page 329

---

Thanks, Sarah
 
From: 
7(2)(a)
Sent: Thursday, 3 November 2016 12:49 p.m.
To: Sarah Duffell
Subject: RE: Development assumptions from Upper Hutt
 
Hello Sarah,
 
Thanks for fitting in this work amongst all of your other stuff that you're winding up, I really
appreciate it.
 
I have made all the necessary adjustments and will wait for the ICT Site resolution. In the event
that we don't hear from your contact re: possible capacity/whether it is private or non-private -
should we assume nothing there in terms of private dwellings?
 
Thanks again.
 
7(2)(a)
 
From: Sarah Duffell [mailto:[email address]]
Sent: Wednesday, 2 November 2016 14:06
To: 
7(2)(a)
Subject: RE: Development assumptions from Upper Hutt
 
Hi  7(2)(a)
 
Sorry for the delay in responding, have had a busy week as I approach my finish date on Friday.
Couple of things re your points in yellow:
 
BUPA - it's probably OK to include this.  We know for sure that the demand for retirement facilities
is not going to diminish any time soon, and all the providers are in expansion mode. BUPA already
own the land, so some sort of development there is inevitable.  As long as it's not specifically
identifiable, that should be OK.
 
CIT - just waiting to hear back from someone who knows more about this as to the
arrangement/tenure of dwellings.  Will hopefully have an answer in the next day or so.
 
Brentwood -  in terms of your calculation of density, 15dw/ha is low - we rarely see new
development in the existing urban areas coming in with site sizes much above the minimum
permitted by the District Plan.
Thinking back, the way we assessed capacity at Brentwood for the Land Use Strategy was
Page 330

---

different from other areas.  With large vacant areas , we start by subtracting a percentage of the
land area for provision of roads, utilities, parks etc, before dividing the balance up for housing.  We
did not do this for the Brentwood capacity assessment, because the layout of the place is already
determined and we are just anticipating development and redevelopment of existing lots.  So the
yield calculation was done based on analysis of the capacity of existing land parcels.  Of all the
sites we forecast, Brentwood probably had the most detailed analysis based on the individual
parcels of land, District Plan allowances and likely outcomes based on our knowledge of common
development patterns.
We agree it's likely that there will be demolition in that area - Housing NZ have now indicated they
are likely to sell their land in Brentwood so any redevelopment will have market economics to the
fore.  The housing stock is not particularly good quality and the opportunity for private developers
to make more money with increased density developments will be attractive.   We feel it's quite
unlikely that new development will be at the same low intensity as the surrounding area so this is
probably not an ideal baseline for future projection.  And the newly adopted LUS promotes
intensification in the existing urban areas.  I understand your logic, but just wanted to fill you in on
the methodology used to arrive at our prediction, which we do feel has a better-than-usual degree
of accuracy.
 
Maymorn
 
This is the map from the adopted LUS - the one you're referring to is from the consultation draft.
The 220 dwellings refers to the potential capacity of the green blob, which has been calculated as
part of the previous work done for the Maymorn Structure Plan.
 
[cid:image001.jpg@01D235C2.07E6A7D0]
 
 
If you have any further questions, I'm here until 4pm on Friday.
 
Kind regards,
 
Sarah Duffell
Senior Planner (Policy) - Planning and Regulatory Services
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2129 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Please consider the environment before printing.
Page 331

---

 
 
 
 
From: 
7(2)(a)
Sent: Friday, 21 October 2016 11:56 a.m.
To: Sarah Duffell
Subject: RE: Development assumptions from Upper Hutt
 
Hi Sarah,
 
I've gone through the comments and just have a few notes which I have added in an attached
PDF. By the way, thanks for the comprehensive and clear feedback on the forecasts, it made it
easier to go through and analyse changes to development assumptions.
 
The parts in yellow are ones which require action, mainly just to determine that we are on the
same page with assumed capacities.
 
7(2)(a)
 
From: Sarah Duffell [mailto:[email address]]
Sent: Friday, 21 October 2016 7:28
To: 
7(2)(a)
Subject: RE: Development assumptions from Upper Hutt
 
Hi  7(2)(a)
 
Yes, you can contact me - but only until November 4th as I'm off to a new job after that date.  I'll
sort out who you should talk to after this date.
 
Regards, Sarah
 
From: 
7(2)(a)
Sent: Thursday, 20 October 2016 5:13 p.m.
To: Sarah Duffell
Subject: RE: Development assumptions from Upper Hutt
 
Hello Sarah,
 
Thank you for providing the feedback.
 
Yes, I had a copy of the new Land Use Strategy, it was provided to me by James McKibbin and
Page 332

---

the information from page 119 was provided to me in a spreadsheet.
 
I just wanted to acknowledge that I've received this information from you and will now go through
and see what the feedback is, where it will affect current draft forecast development rates.
 
If I had any questions along specific comments along the way, would you mind if I contacted you?
 
Kind Regards,
 
7(2)(a)
 
 
From: Sarah Duffell [mailto:[email address]]
Sent: Thursday, 20 October 2016 12:16
To: 
7(2)(a)
Subject: Development assumptions from Upper Hutt
 
Hi  7(2)(a)
 
Thanks for your recent presentation - Forecast.id is going to be a fantastic tool for us and we're
looking forward to having it up and running.
 
Firstly, do you have the latest copy of the Land Use Strategy?  It was adopted on September 21
so is now official Council policy.  You can access a copy online here:
 
http://www.upperhuttcity.com/planning/urban-growth-strategy/
 
Page 119 (the last page!) will be of interest to you - it has our estimate of the spatial distribution of
housing over the next 30 years.  Further discussion of these sites can be found in the housing
chapter pages 58-91.
 
In answer to your questions:
 
 
 *   Kingsley Drive future development - will there be environmental protection constraints to the
land allowed for development? Can this be provided on a map and I will adjust capacity of
development accordingly.
Earlier during preparation of the Land Use Strategy we did have additional capacity signalled.
However, we have recently conducted a city-wide investigation into outstanding natural
features/landscapes (as required by the Regional Policy Statement) and the land to the west of the
existing residential development at Kingsley Heights has been identified as being a potential
significant natural area.  We therefore moved from signalling some capacity in the Land Use
Page 333

---

Strategy to signalling none due to the likelihood that a large part of this land will be recognised and
considered unsuitable for residential development.  Realistically, the capacity is just what's
available by way of existing vacant consented residential sites or as infill on larger sites.
Work on the SNA Plan Change has already started, but will ramp up in early 2017 and run through
to the end of 2018 so there will be no indication until after then as to whether there is expansion
capacity at Kingsley Heights.
Your estimates of King Charles Drive residual therefore look OK, but Kingsley Heights expansion
needs to be removed from the predictions altogether.
 
 *   Trentham - AgResearch site is apparently only one part of a development which will extend
further southwest? Is there any more information on this or at least an extent with possible
masterplan assumptions re: density/proposed land use?
The AgResearch site at Wallaceville was recently the subject of a Plan Change.  The Structure
Plan for the site is included in chapter 39 of the District Plan: http://www.upperhuttcity.com/wp-
content/uploads/2014/09/DP-Ch39-Wallaceville.pdf  Development on the site will be staged -
Areas A and B can be seen on the map at the end of the above chapter.
The total area of the site is approximately 63 hectares, and the developer's estimate of yield is 700
dwellings.  Area A is estimated to yield around 550 dwellings.  Development of this area has
already started, with a subdivision consent for 65 residential allotments already issued and
earthworks started.  So this area is coming on stream now and it's likely that we could start to see
CCCs picking up early next financial year.
In terms of Area B, as some details were not finalised at the time when the Wallaceville Structure
Plan was adopted, Area B is subject to an additional information requirement for resource consent
applications to provide a spatial layout plan.  So it will lag behind Area A.  The area is estimated to
yield around 150 dwellings, and the developer has advised that parts of this area are expected to
come on stream from later next year.  In terms of when we might start to see CCCs, from 5 years
might be a reasonable expected time for housing to start entering the city's supply.
 
 *   BUPA - addition of private units on the former petrol station site next to adjacent institution?
How many? Any idea when this is proposed to happen? I have assumed that site for potential
additions of non-private dwellings in the future but if there are concrete plans for private, self-
sustained units, then I will use that in the assumptions instead.
We have had pre-application meetings with BUPA about development on their Fergusson Drive
site.  They indicated consent would be lodged shortly but nothing has come in yet.  The proposed
development we saw at pre-app stage was for 52 self-contained apartments but we are in a
slightly tricky position forecasting-wise because pre-app meetings are confidential.  We have no
idea when the consent might come in, or if it would be for something the same or different, or
when they might plan to build it. We can let you know when a consent is lodged but I would have
thought that although we hope it will happen, including it in forecasting is premature.  But we can
be guided by your usual practice in respect of speculative development plans.  Happy to discuss
further.
 
Page 334

---

 *   CIT - should we assume an increase in non-private dwellings/i.e. long term accommodation
numbers there if the plans are for it to be utilised more for long-term stay accommodation?
We propose potential for 120 long-stay units at the CIT site, in accordance with the developer's
proposal.
In addition to the above:
On the Guildford land (now called the Southern Growth Area) the landowner has now undertaken
their own detailed capacity investigations and is still advising yield of 1000 dwellings.  This is in the
10-30 year development horizon.  They intend to undertake a development that includes clusters
of housing as topography allows, and that may include development that is above a standard 'low
density' calculation.  Our discussions with them about their approach to developing the site gives
us confidence that their yield figure is reasonable.
Our estimate for Brentwood in the Land Use Strategy is 86.  This was based on a desktop
assessment of the possible capacity of the site in accordance with Housing NZ's policies at the
time the Strategy was being prepared.  However, I do note that HNZ have since shelved some of
those initiatives.  This probably warrants some re-investigation.  At the very least, you should
assume that the sites would be developed at standard residential zoning - 400m2 lots.  I have
some background information about the total amount and location of land if this would be helpful.
Maymorn - you have the lower density development estimate in your table twice, is this correct?
The Land Use Strategy assumes that only the previous Stages 1-3 of the Maymorn Structure Plan
would achieve development at anything approaching residential density.  Our estimate is 220
dwellings, in the 10-30 year timeframe.  The balance of the land is considered more suitable for
responding to demand for lifestyle properties, and would be included in a wider review of rural
subdivision standards as part of the District Plan review process.  At this stage, a review of the
rural standards are scheduled to commence in 2020.
'NZ Army Campus' - can you please confirm the location of this?  I'm not sure whether it's
something you've uncovered in a data search, or part of the CIT, or something else.  You currently
have a zero yield shown in the table for it - but we should clear up where exactly we're talking
about.
Please come back to me if you have any further questions.
 
Kind regards,
 
Sarah Duffell
Senior Planner (Policy) - Planning and Regulatory Services
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2129 | T: +64 4 527 2169 | E:
[email address]<mailto:[email address]> | W:
www.upperhuttcity.com<http://www.upperhuttcity.com/> | F:
www.fb.com/upperhuttcitycouncil<http://www.fb.com/upperhuttcitycouncil>
 
Page 335

---

Please consider the environment before printing.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
Page 336

---

automatic filtering. Thank you.
 
__
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Dimension Data Email
Protection at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail
before it is read by its intended recipient at Council. Please tell us if you have concerns about this
automatic filtering. Thank you.
Page 337

---

88. RE: Green Belt
From:
James McKibbin <[email address]>
To:
Nicola Etheridge <[email address]>
Sent Date:
Mar 02, 2016 10:35:58
Subject:
RE: Green Belt
Attachment:
Great, thank you
 
From: Nicola Etheridge
Sent: Wednesday, 2 March 2016 10:28 a.m.
To: James McKibbin
Subject: FW: Green Belt
 
Hi
 
This will help us leading into our meeting with  7(2)  We don’t need to form a position with him just
(a)
understand what F&B want.
Cheers
Nic
 
From: 
7(2)(a)
Sent: Tuesday, 1 March 2016 12:25 p.m.
To: Nicola Etheridge
Subject: Green Belt
 
Hi Nic
Attached is Forest & Bird’s submission last year to the LTP 2015-2025.   It includes a description
of the Green Belt (and recommendations on sustainable housing which I discussed with Steve
Taylor, Lisa Bridson, et al yesterday).
 
Kind regards
7(2)
(a)
 
 
From: 
7(2)(a)
Sent: Thursday, February 25, 2016 8:11 PM
To: 'Nicola Etheridge'
Subject: RE: Forming a Focus Group
 
Hi Nic
Page 338

---

Bob’s email address is [email address]<mailto:[email address]>
9:15am Tues 15 March would suit me as I have a prior meeting in central UH finishing about 9.  I
would be ost willing to take you through the concept and see how it overlaps with SNAs.
 
The Green Belt and SNAs may align in part (eg, Keith George Memorial Park) but they have
differing purposes.
The Green Belt purpose is for ecological, landscape and recreational amenities.  A part of the GB
may just be in grass or pine trees at the moment but it can be converted to a living part of the GB
over time.
 
Kind regards
7(2)
(a)
 
 
 
From: Nicola Etheridge [mailto:[email address]]
Sent: Thursday, February 25, 2016 2:40 PM
To: 
7(2)(a)
Subject: FW: Forming a Focus Group
 
Hi 7(2)
(a)
 
The email address I had for  7(2)  bounced back. It was 
7(2)(a)
.
(a)
Can you let me know what his address is please and I’ll resend my previous email? Thanks
 
Also can we meet in the week of the 14th of March about the green belt idea? I want to
understand it and show you the Significant Natural Areas map as they might well align?
 
Let me know a date and time that suits you
 
Thanks
Nic
 
From: Nicola Etheridge
Sent: Thursday, 25 February 2016 2:00 p.m.
To: 
7(2)(a)
Cc: 
7(2)(a)
; 
7(2)(a)
Subject: Forming a Focus Group
 
Hi 
7(2)(a)
 
To date I have had confirmation that you three are willing to engage with Council on a focus group
Page 339

---

basis. Thanks for that. David you recommended inviting the Church and Silverstream Lions. Do
you have their contact details and/or name of the key person to approach? Can you also give me
7(2)(a)  email address? Thanks. Darryl, you mentioned there are two locomotive groups who may
be interested in being invited. Do you want to contact them or would you prefer I did? If so, do you
have the details of who to approach please?
 
Once we have the group representatives confirmed I’ll send you copies of the strategy, Guildford
proposal document and MOU. Following that I’ll arrange a time for our first meeting. Thanks to
those who have let me know their availability. At the first meeting we can define the purpose and
scope of the group and agree on a timetable. To date we have this group either confirmed or
proposed:
 
7(2)(a)
 
The strategy, did get approved yesterday with an extended submission period for active
engagement and a few tweaks. The associated documents will also be made public so all
information s available. We are working on the tweaks now, which should be complete in the next
couple of days.
 
Thanks
Nic
 
From: 
7(2)(a)
Sent: Wednesday, 24 February 2016 2:07 p.m.
To: Nicola Etheridge; 
7(2)(a)
 
7(2)(a)
 
7(2)(a)
Subject: RE: Follow up to yesterday's meeting
 
Hi Nic
I am happy with your suggestions and willing to engage.  Thank you for your efforts.
 
Please include 
7(2)(a)
 from the Upper Hutt Town and Country Association.  Their ambit
covers all of UH.
 
March is a busy away time for me.  I am in the Wellington area for the following 8 days in March:
1 March
Page 340

---

14-17 March
21-23 March
I can attend meetings on these dates and I’ve no work contracts in the near future so am available
at most times on those dates (although I often have activities in the evening).  It would be good to
meet mostly in Pinehaven.
 
I would appreciate a printed copy of the documents (Land Use Strategy and  7(2)(a)  document),
as well as searchable digital copies (ie, not scanned).
 
Kind regards
7(2)
(a)
 
 
7(2)(a)
 
 
 
From: Nicola Etheridge [mailto:[email address]]
Sent: Wednesday, February 24, 2016 1:27 PM
To: 
7(2)(a)
; 
7(2)(a)
 
7(2)(a)
Subject: Follow up to yesterday's meeting
 
Hi All
 
Thought I’d give you an update following our catch up yesterday based on the notification timing
and making the Guildford land swap document available. As is always the way I have good news
and bad.
 
The bad is 7(2)(a)  doesn’t want to extend the notification date (mainly due to potential election hold
ups and for the rest of the community) but the good is he does want us to genuinely engage and
so will extend the submission period to allow more time to talk and with a genuine willingness to
revise the draft based on our discussions. This assumes you’d still be willing to engage on this
basis. Can you please indicate if you would still be willing to engage on a focus group type basis?
 
7(2)(a)  did agree that making the document available is fine by him and I’ve checked with Ralph,
who is also happy to do that. 7(2)(a)  will take that request to Council in the hope they approve it this
evening. If so, I’ll send it through to you tomorrow and we’ll make it available on our website.
 
Page 341

---

I appreciated your time yesterday and hope that you are still willing to engage face to face to
discuss the draft Land Use Strategy. If so, can you please let me know who else you would like to
invite, what time of the day suits you, where and how often you can meet.
 
Thanks
Nic
 
From: 
7(2)(a)
Sent: Monday, 22 February 2016 8:43 a.m.
To: Nicola Etheridge
Cc: 
7(2)(a)
 
7(2)(a)
Subject: Re: Catching up with Council
 
HI Nicola
 
Yes we’ll see you at Charlton’s tomorrow at 4.00pm.
 
You commented in an earlier email that the purpose of this meeting is to discuss the upcoming
strategy and plan changes.
 
Relevant to this discussion would be possible intensification around the Silverstream shopping
village, something that was once proposed by Council in an earlier urban growth strategy
consultation, but withdrawn during the process.  Could you bring with you tomorrow a copy of the
Centres Overlay that was once proposed for Silverstream, and an explanation about why it was
withdrawn.
 
Regards
7(2)(a)
 
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Date: Wednesday, 17 February 2016 9:12 am
To:
7(2)(a)
Subject: RE: Catching up with Council
 
Hi All
 
Let’s meet at Charlton’s (as that’s the closest place that’s open) at 4pm on Tuesday the 23rd of
Page 342

---

Feb. 
7(2)(a)
 will also be with us.
 
See you all then
Thanks
Nic
 
 
 
From: 
7(2)(a)
Sent: Wednesday, 17 February 2016 8:55 a.m.
To: Nicola Etheridge
Subject: Re: Catching up with Council
 
 
Hi Nicola,
 
Tuesday @ 4.00pm at a venue to be decided is fine for me.
 
I to would like to bring a plus1 - 
7(2)(a)
 
Hope that doesn't cause problems.
 
cheers
 
7(2)(a)
 
________________________________
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Sent: Tuesday, February 16, 2016 1:46 AM
To: 
7(2)(a)
Cc
7(2)(a)
Subject: RE: Catching up with Council
 
 
Hi All and thanks for the response  7(2)(a)
 
 
 
Having  7(2)(a)  join us is fine of course. I can do 4pm on Tuesday (assuming the same time meant
4pm rather than 11am). Does that suit everyone? Is so, we’ll go with that and confirm a venue
close to Silverstream that’s open from 4-5pm, either the bakery or a bar.
Page 343

---

 
 
 
Cheers
 
Nic
 
 
 
From: 
7(2)(a)
Sent: Tuesday, 16 February 2016 1:39 p.m.
To: Nicola Etheridge
Cc: 
7(2)(a)
Subject: Re: Catching up with Council
 
 
 
Hi Nicola
 
 
 
Thank you for the offer, it sounds a good suggestion.  
7(2)(a)
 would also like to join us if
that’s ok.  We can’t do 11:00am on Friday.  Can you make it near the end of the day on Friday say
4:00 or 4:30pm?  Alternatively same time on Monday or Tuesday next week?
 
 
 
(The Teaspoon closes about 2.30pm and Silverspoon doesn’t re-open till 5:30pm so not sure
about a venue, maybe Bakery Stop Café in Silverstream which is open til 5:30pm, or we could
come to a venue in either Lower Hutt or Upper Hutt.)
 
 
 
Best regards
 
7(2)(a)
 
7(2)(a)
 
 
 
Page 344

---

From: Nicola Etheridge <[email address]<mailto:[email address]>>
Date: Tuesday, 16 February 2016 12:31 pm
To: 
7(2)(a)
Subject: RE: Catching up with Council
 
 
 
Hi 
7(2)(a)
 
 
 
Thanks for getting back in touch. I haven’t heard back from  7(2)(a)
 yet so can we tentatively
book 11am on Friday at Silverspoon café and hopefully  7(2)(a)
 can do this time as well. If not we
can re-visit depending on when he can.
 
 
 
Cheers
 
Nic
 
 
 
From: 
7(2)(a)
Sent: Monday, 15 February 2016 12:51 p.m.
To: Nicola Etheridge
Subject: Re: Catching up with Council
 
 
 
Hi Nicola,
 
 
 
I would be happy to attend a "coffee meeting."
 
I can be available Wed pm or anytime Friday.
 
 
Page 345

---

 
Cheers
 
7(2)(a)
 
 
 
________________________________
 
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Sent: Sunday, February 14, 2016 8:35 PM
To: 
7(2)(a)
Subject: Catching up with Council
 
 
 
Hi 
7(2)(a)
 
 
 
Hope 2016 is treating you all well so far and you’re making the most of this beautiful weather.
 
 
 
I was wondering if the three of you would be willing to catch up with me for a coffee this week in
order to discuss the upcoming strategy and plan changes?
 
 
 
I understand it must be frustrating not having face to face access to us very readily and in light of
the number of planning projects taking place in your part of the world I wonder if there’s a better
approach to get us through in a more collegial way. I’m open to discussing options and we can go
from there.
 
 
 
I’m available on Wednesday and Friday, ideally sometime between 9am – 4:30pm. If none of
those suit please let me know what does.
 
 
 
Page 346

---

Thanks
 
Nic
 
 
 
Nic Etheridge
 
Planning Policy Manager
 
 
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
 
D: +64 4 527 2137 | M: +64 27 5251630 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address]|<mailto:[email address]|> W: upperhuttcity.com
 
 
 
 
 
--
 
_________________________________________
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Sophos UTM Email Protection
at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have concerns about this automatic
filtering. Thank you.
 
 
 
--
 
Page 347

---

_________________________________________
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Sophos UTM Email Protection
at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have concerns about this automatic
filtering. Thank you.
Page 348

---

89. FW: Green Belt
From:
Nicola Etheridge <[email address]>
To:
James McKibbin <[email address]>
Sent Date:
Mar 02, 2016 10:28:18
Subject:
FW: Green Belt
Attachment:
Submission on draft UHCC LTP 2015-2025 from Forest and Bird UH.DOCX
Hi
 
This will help us leading into our meeting with Pat. We don’t need to form a position with him just
understand what F&B want.
Cheers
Nic
 
From: 
7(2)(a)
Sent: Tuesday, 1 March 2016 12:25 p.m.
To: Nicola Etheridge
Subject: Green Belt
 
Hi Nic
Attached is Forest & Bird’s submission last year to the LTP 2015-2025.   It includes a description
of the Green Belt (and recommendations on sustainable housing which I discussed with Steve
Taylor, Lisa Bridson, et al yesterday).
 
Kind regards
7(2)
(a)
 
 
From: 
7(2)(a)
Sent: Thursday, February 25, 2016 8:11 PM
To: 'Nicola Etheridge'
Subject: RE: Forming a Focus Group
 
Hi Nic
7(2)(a)  email address is [email address]<mailto:[email address]>
9:15am Tues 15 March would suit me as I have a prior meeting in central UH finishing about 9.  I
would be ost willing to take you through the concept and see how it overlaps with SNAs.
 
The Green Belt and SNAs may align in part (eg, Keith George Memorial Park) but they have
differing purposes.
The Green Belt purpose is for ecological, landscape and recreational amenities.  A part of the GB
Page 349

---

may just be in grass or pine trees at the moment but it can be converted to a living part of the GB
over time.
 
Kind regards
7(2)
(a)
 
 
 
From: Nicola Etheridge [mailto:[email address]]
Sent: Thursday, February 25, 2016 2:40 PM
To: 
7(2)(a)
Subject: FW: Forming a Focus Group
 
Hi 7(2)
(a)
 
The email address I had for  7(2)  bounced back. It was [email address]<mailto:[email address]>.
(a)
Can you let me know what his address is please and I’ll resend my previous email? Thanks
 
Also can we meet in the week of the 14th of March about the green belt idea? I want to
understand it and show you the Significant Natural Areas map as they might well align?
 
Let me know a date and time that suits you
 
Thanks
Nic
 
From: Nicola Etheridge
Sent: Thursday, 25 February 2016 2:00 p.m.
To: 
7(2)(a)
Subject: Forming a Focus Group
 
Hi 
7(2)(a)
 
To date I have had confirmation that you three are willing to engage with Council on a focus group
basis. Thanks for that. David you recommended inviting the Church and Silverstream Lions. Do
you have their contact details and/or name of the key person to approach? Can you also give me
7(2)(a)  email address? Thanks.  7(2)(a)  you mentioned there are two locomotive groups who may
be interested in being invited. Do you want to contact them or would you prefer I did? If so, do you
have the details of who to approach please?
 
Once we have the group representatives confirmed I’ll send you copies of the strategy, Guildford
Page 350

---

proposal document and MOU. Following that I’ll arrange a time for our first meeting. Thanks to
those who have let me know their availability. At the first meeting we can define the purpose and
scope of the group and agree on a timetable. To date we have this group either confirmed or
proposed:
 
7(2)(a)
 
The strategy, did get approved yesterday with an extended submission period for active
engagement and a few tweaks. The associated documents will also be made public so all
information s available. We are working on the tweaks now, which should be complete in the next
couple of days.
 
Thanks
Nic
 
From: 
7(2)(a)
Sent: Wednesday, 24 February 2016 2:07 p.m.
To: Nicola Etheridge; 
7(2)(a)
Subject: RE: Follow up to yesterday's meeting
 
Hi Nic
I am happy with your suggestions and willing to engage.  Thank you for your efforts.
 
Please include 
7(2)(a)
 from the Upper Hutt Town and Country Association.  Their ambit
covers all of UH.
 
March is a busy away time for me.  I am in the Wellington area for the following 8 days in March:
1 March
14-17 March
21-23 March
I can attend meetings on these dates and I’ve no work contracts in the near future so am available
at most times on those dates (although I often have activities in the evening).  It would be good to
meet mostly in Pinehaven.
 
I would appreciate a printed copy of the documents (Land Use Strategy and  7(2)(a)  document),
Page 351

---

as well as searchable digital copies (ie, not scanned).
 
Kind regards
7(2)
(a)
 
 
7(2)(a)
 
 
 
From: Nicola Etheridge [mailto:[email address]]
Sent: Wednesday, February 24, 2016 1:27 PM
To: 
7(2)(a)
Subject: Follow up to yesterday's meeting
 
Hi All
 
Thought I’d give you an update following our catch up yesterday based on the notification timing
and making the Guildford land swap document available. As is always the way I have good news
and bad.
 
The bad is 7(2)(a)  doesn’t want to extend the notification date (mainly due to potential election hold
ups and for the rest of the community) but the good is he does want us to genuinely engage and
so will extend the submission period to allow more time to talk and with a genuine willingness to
revise the draft based on our discussions. This assumes you’d still be willing to engage on this
basis. Can you please indicate if you would still be willing to engage on a focus group type basis?
 
7(2)(a)  did agree that making the document available is fine by him and I’ve checked with  7(2)(a)
who is also happy to do that. 7(2)(a)  will take that request to Council in the hope they approve it this
evening. If so, I’ll send it through to you tomorrow and we’ll make it available on our website.
 
I appreciated your time yesterday and hope that you are still willing to engage face to face to
discuss the draft Land Use Strategy. If so, can you please let me know who else you would like to
invite, what time of the day suits you, where and how often you can meet.
 
Thanks
Nic
 
Page 352

---

From: 
7(2)(a)
Sent: Monday, 22 February 2016 8:43 a.m.
To: Nicola Etheridge
Cc: 
7(2)(a)
Subject: Re: Catching up with Council
 
HI Nicola
 
Yes we’ll see you at Charlton’s tomorrow at 4.00pm.
 
You commented in an earlier email that the purpose of this meeting is to discuss the upcoming
strategy and plan changes.
 
Relevant to this discussion would be possible intensification around the Silverstream shopping
village, something that was once proposed by Council in an earlier urban growth strategy
consultation, but withdrawn during the process.  Could you bring with you tomorrow a copy of the
Centres Overlay that was once proposed for Silverstream, and an explanation about why it was
withdrawn.
 
Regards
7(2)(a)
 
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Date: Wednesday, 17 February 2016 9:12 am
To: 
7(2)(a)
Subject: RE: Catching up with Council
 
Hi All
 
Let’s meet at Charlton’s (as that’s the closest place that’s open) at 4pm on Tuesday the 23rd of
Feb. 
7(2)(a)
 will also be with us.
 
See you all then
Thanks
Nic
 
 
Page 353

---

 
From: 
7(2)(a)
Sent: Wednesday, 17 February 2016 8:55 a.m.
To: Nicola Etheridge
Subject: Re: Catching up with Council
 
 
Hi Nicola,
 
Tuesday @ 4.00pm at a venue to be decided is fine for me.
 
I to would like to bring a plus1 - 
7(2)(a)
 
Hope that doesn't cause problems.
 
cheers
 
David
 
________________________________
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Sent: Tuesday, February 16, 2016 1:46 AM
To: 
7(2)(a)
Cc
7(2)(a)
Subject: RE: Catching up with Council
 
 
Hi All and thanks for the response  7(2)(a)
 
 
 
Having  7(2)(a)  join us is fine of course. I can do 4pm on Tuesday (assuming the same time meant
4pm rather than 11am). Does that suit everyone? Is so, we’ll go with that and confirm a venue
close to Silverstream that’s open from 4-5pm, either the bakery or a bar.
 
 
 
Cheers
 
Nic
 
Page 354

---

 
 
From: 
7(2)(a)
Sent: Tuesday, 16 February 2016 1:39 p.m.
To: Nicola Etheridge
Cc: 
7(2)(a)
Subject: Re: Catching up with Council
 
 
 
Hi Nicola
 
 
 
Thank you for the offer, it sounds a good suggestion.  
7(2)(a)
 would also like to join us if
that’s ok.  We can’t do 11:00am on Friday.  Can you make it near the end of the day on Friday say
4:00 or 4:30pm?  Alternatively same time on Monday or Tuesday next week?
 
 
 
(The Teaspoon closes about 2.30pm and Silverspoon doesn’t re-open till 5:30pm so not sure
about a venue, maybe Bakery Stop Café in Silverstream which is open til 5:30pm, or we could
come to a venue in either Lower Hutt or Upper Hutt.)
 
 
 
Best regards
 
7(2)(a)
 
 
 
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Date: Tuesday, 16 February 2016 12:31 pm
To: 
7(2)(a)
Subject: RE: Catching up with Council
Page 355

---

 
 
 
Hi 
7(2)(a)
 
 
 
Thanks for getting back in touch. I haven’t heard back from  7(2)(a)
 yet so can we tentatively
book 11am on Friday at Silverspoon café and hopefully  7(2)(a)
 can do this time as well. If not we
can re-visit depending on when he can.
 
 
 
Cheers
 
Nic
 
 
 
From: 
7(2)(a)
Sent: Monday, 15 February 2016 12:51 p.m.
To: Nicola Etheridge
Subject: Re: Catching up with Council
 
 
 
Hi Nicola,
 
 
 
I would be happy to attend a "coffee meeting."
 
I can be available Wed pm or anytime Friday.
 
 
 
Cheers
 
7(2)(a)
 
 
 
Page 356

---

________________________________
 
From: Nicola Etheridge <[email address]<mailto:[email address]>>
Sent: Sunday, February 14, 2016 8:35 PM
To: 
7(2)(a)
Subject: Catching up with Council
 
 
 
Hi 
7(2)(a)
 
 
 
Hope 2016 is treating you all well so far and you’re making the most of this beautiful weather.
 
 
 
I was wondering if the three of you would be willing to catch up with me for a coffee this week in
order to discuss the upcoming strategy and plan changes?
 
 
 
I understand it must be frustrating not having face to face access to us very readily and in light of
the number of planning projects taking place in your part of the world I wonder if there’s a better
approach to get us through in a more collegial way. I’m open to discussing options and we can go
from there.
 
 
 
I’m available on Wednesday and Friday, ideally sometime between 9am – 4:30pm. If none of
those suit please let me know what does.
 
 
 
Thanks
 
Nic
 
 
 
Nic Etheridge
Page 357

---

 
Planning Policy Manager
 
 
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
 
D: +64 4 527 2137 | M: +64 27 5251630 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address]|<mailto:[email address]|> W: upperhuttcity.com
 
 
 
 
 
--
 
_________________________________________
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Sophos UTM Email Protection
at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have concerns about this automatic
filtering. Thank you.
 
 
 
--
 
_________________________________________
 
This email is intended only for the named recipient in this message and the information contained
in it is confidential, maybe copyright and or legally privileged. If you are not the named recipient
you must not use, read, distribute or copy it, please call the sender immediately on 04 527 2169
and erase the message and any attachments. Nothing in this e-mail message constitutes a
designation of an information system for the purposes of section 11(a) of the Electronic
Page 358

---

Transactions Act 2002. You agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All incoming e-mail
messages are scanned for content and viruses and cleared by the Sophos UTM Email Protection
at the Upper Hutt City Council. This could result in the deletion of a legitimate e-mail before it is
read by its intended recipient at Council. Please tell us if you have concerns about this automatic
filtering. Thank you.
Page 359

---

---

 
 
From: 
7(2)(a)
  
Sent: Tuesday, March 1, 2016 12:12 PM 
To: 
7(2)(a)
 Martin Barry; James McKibbin; Steve Taylor 
Cc: 
7(2)(a)
 
Subject: RE: building resilience
 
Hi Pat
 
Thank you for that list.  
 
A quick reply around fruit trees.  I have talked to Parks and Gardens, and they are only providing
them to community gardens due to their need for intensive care.  They also get a lot of complaints
from smelling rotting fruit and rats, hence their reluctance.  That said, I am working with community
gardens to see what trees we can add to their gardens.  
 
Regards
7(2)
(a)
 
From: 
7(2)(a)
  
Sent: Monday, 29 February 2016 4:04 p.m. 
To: Lisa Bridson; Martin Barry; James McKibbin; Steve Taylor 
Cc: 
7(2)(a)
 
Subject: building resilience
 
Hi All
Great to meet with you this morning and breathe fresh air into some ongoing issues around
sustainability and resilience in Upper Hutt.  It is heartening that you are collectively keen (within
budget constraints of course) to achieve good outcomes for Upper Hutt on these fronts.
 
Some of the issues/ideas that were discussed were:
·        Encourage developers and builders to incorporate sustainability practices in new houses
including 10,000L rainwater collection, grey water collection, swales, cobblestoned cul-de-sacs
and driveways, 15 Amp wiring in garages (to charge electric vehicles), passive solar heating, solar
PV panels.
·        Provide a discount on consent fees for sustainably built houses (using UHCC’s sustainability
funding).  (Seek further government funding or philanthropic funding for this.)
·        Get the Urban Design Protocol and Building Code to include sustainable building guidelines
(rainwater collection ,etc as listed above)
·        The UHCC Sustainability Strategy will be reviewed after the Land Use Strategy and Open
Space strategy are completed, and after the elections are completed so the new council can
Page 361

---

decide what they want done.
·        For resilience get many more fruit and nut trees in public open spaces.  The attached
spreadsheet is a starting suggestion of 500 trees to plant in UHCC parks and reserves.
·        The iconic Silverstream Spur. 
[Perhaps a project could be established to convert the spur to native bush – a combined UHCC
staff, nearby schools, Forest &Bird project]
 
Kind regards
7(2)
(a)
 
 
 
7(2)(a)
 
 
 
 
 
 
From: 
7(2)(a)
  
Sent: Monday, February 29, 2016 3:44 PM 
To: Steve Taylor 
Cc: 
7(2)(a)
 
Subject: FW: AGENDA for the Hutt Water Group - 14 August 2014
 
Hi Steve
It was good to meet today.  Below is the notice of meeting of the Hutt Water Group on 14 Aug
2014.  You can see all the attendees in the To list.  It looks like all UHCC councillors were invited
but I can’t see any UHCC staff so I am not sure who, if any, came.  
7(2)(a)
.  It would be good to have some UHCC staff
come along to the next meeting so that there is an integrated and focussed approach to resolving
the Hutt River Issues.  For your information I attached a list of the Issues.
 
7(2)(a)
, is preparing a compendium of all the science related to freshwaters
in the Wellington Region including, of course, the Hutt River.  He expects to release that about
May 2016.  After that 
7(2)(a)
, will call the Hutt Water Group to meet to develop, I
hope, an action plan to reduce/eliminate? the cyanobacteria in the Hutt River in the summer
Page 362

---

months..
 
Cheers
7(2)
(a)
 
 
 
7(2)(a)
 
 
 
From: Fran Wilde - Chair [mailto:[email address]]  
Sent: Monday, August 11, 2014 4:16 PM 
To: '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; 
7(2)(a)
 Stephen Palmer;
'[email address]'; '[email address]'; 
7(2)(a)
'[email address]'; 
7(2)(a)
Cr. Chris Laidlaw 
Cc: '[email address]'; 
7(2)(a)
 
Subject: AGENDA for the Hutt Water Group - 14 August 2014
 
Good afternoon
The following is the Agenda for the meeting this Thursday.  
 
 
HUTT WATER GROUP
 
Date:           Thursday 14 August 2014 at 4pm – 6pm
Page 363

---

Venue:  James Coe 1 Room, Laings Road, Lower Hutt
 
 
AGENDA
1. Introduction and recap of last meeting  
2. Address questions submitted after the previous meeting  
3. Presentation – Water quality drivers in urban areas and what GWRC knows about the state of
urban waterway health across the wider Hutt Valley  
4. Discussion – Solutions to urban water quality issues  
5. Presentation – Toxic algae in the Hutt River  
6. Next steps - Purpose and timing of final meeting  
 
 
If you have not responded as to your attendance, please contact Helen Plant on 830 4246 or
[email address].
 
I look forward to seeing you on Thursday.
 
Regards
Fran
 
Fran Wilde | Chair 
GREATER WELLINGTON REGIONAL COUNCIL I Te Pane Matua Taiao 
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011 I PO Box 11646, Manners St, Wellington 6142 
T:  04 830 4246   M:  021 888 075 
www.gw.govt.nz 
 
 
_____________________________________________ 
From: Fran Wilde - Chair  
Sent: Monday, 4 August 2014 3:14 p.m. 
To: '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; [email address]; 
7(2)(a)
'[email address]'; '[email address]'; 
7(2)(a)
 Fran Wilde - Chair; 
7(2)(a)
Page 364

---

7(2)(a)
 
Cc: 
7(2)(a)
 '[email address]'; 
7(2)(a)
 
Subject: Invitation to the Hutt Water Group - 14 August 2014
 
 
Greetings
 
This is an invitation to the third meeting of the Hutt Water Group which will be held from 4-6pm on
Thursday 14 August at The Dowse, James Coe 1 Room, Laings Road, Lower Hutt.
 
This meeting follows on from the one in May where councils and other interested parties came
together to listen to presentations on the hydrology of the Hutt River catchment. At the conclusion
of that meeting participants expressed an interest in revisiting water quality issues of the Hutt
River.
 
A detailed agenda will follow shortly.
 
I would appreciate confirmation of your attendance, or of anyone you choose to come in your
place, by 3.00pm Friday 8 August. Please RSVP to Helen Plant at [email address] or on
830 4246.
 
I look forward to seeing you next week.
 
Regards
Fran 
 
 
Fran Wilde | Chair 
GREATER WELLINGTON REGIONAL COUNCIL I Te Pane Matua Taiao 
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011 I PO Box 11646, Manners St, Wellington 6142 
T:  04 830 4246   M:  021 888 075 
www.gw.govt.nz 
 
 
 
ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If
you are not the named recipient and receive this correspondence in error, you must not copy,
distribute or take any action in reliance on it and you should delete it from your system and notify
the sender immediately. Unless otherwise stated, any views or opinions expressed are solely
those of the author, and do not represent those of the organisation.
Page 365

---

 
-- 
_________________________________________
This email is intended only for the named recipient in this message and
the information contained in it is confidential, maybe copyright and or
legally privileged. If you are not the named recipient you must not use,
read, distribute or copy it, please call the sender immediately on 04
527 2169 and erase the message and any attachments. Nothing in this e-
mail message constitutes a designation of an information system for the
purposes of section 11(a) of the Electronic Transactions Act 2002. You
agree that if you respond to this e-mail, the time of receipt will be
when the message actually comes to the attention of the addressee. All
incoming e-mail messages are scanned for content and viruses and cleared
by the Sophos UTM Email Protection at the Upper Hutt City Council. This
could result in the deletion of a legitimate e-mail before it is read by
its intended recipient at Council. Please tell us if you have concerns
about this automatic filtering. Thank you.
Page 366

---

---

PV panels.
 
*         Provide a discount on consent fees for sustainably built houses (using UHCC's
sustainability funding).  (Seek further government funding or philanthropic funding for this.)
 
*         Get the Urban Design Protocol and Building Code to include sustainable building guidelines
(rainwater collection ,etc as listed above)
 
*         The UHCC Sustainability Strategy will be reviewed after the Land Use Strategy and Open
Space strategy are completed, and after the elections are completed so the new council can
decide what they want done.
 
*         For resilience get many more fruit and nut trees in public open spaces.  The attached
spreadsheet is a starting suggestion of 500 trees to plant in UHCC parks and reserves.
 
*         The iconic Silverstream Spur.
[Perhaps a project could be established to convert the spur to native bush - a combined UHCC
staff, nearby schools, Forest & Bird project]
 
Kind regards
7(2)
(a)
 
 
 
7(2)(a)
 
 
 
 
 
 
From: 
7(2)(a)
Sent: Monday, February 29, 2016 3:44 PM
To: Steve Taylor
Cc: 
7(2)(a)
Subject: FW: AGENDA for the Hutt Water Group - 14 August 2014
 
Page 368

---

Hi Steve
It was good to meet today.  Below is the notice of meeting of the Hutt Water Group on 14 Aug
2014.  You can see all the attendees in the To list.  It looks like all UHCC councillors were invited
but I can't see any UHCC staff so I am not sure who, if any, came.  
7(2)(a)
.  It would be good to have some UHCC staff
come along to the next meeting so that there is an integrated and focussed approach to resolving
the Hutt River Issues.  For your information I attached a list of the Issues.
 
7(2)(a)
, is preparing a compendium of all the science related to freshwaters
in the Wellington Region including, of course, the Hutt River.  He expects to release that about
May 2016.  After that
7(2)(a)
, will call the Hutt Water Group to meet to develop, I
hope, an action plan to reduce/eliminate? the cyanobacteria in the Hutt River in the summer
months..
 
Cheers
Pat
 
 
 
Pat van Berkel
Friends of the Hutt River
P: 04 5288072     M: 021 1459 789
[email address]<mailto:[email address]>
 
 
 
From: Fran Wilde - Chair [mailto:[email address]]
Sent: Monday, August 11, 2014 4:16 PM
To: '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; 
7(2)(a)
'[email address]'; '[email address]'; Prue Lamason; Fran Wilde -
Chair; Paul Swain; 'Helen Down'; '[email address]'; 
7(2)(a)
Page 369

---

7(2)(a)
 Cr. Chris Laidlaw
Cc: '[email address]'; 
7(2)(a)
Subject: AGENDA for the Hutt Water Group - 14 August 2014
 
Good afternoon
The following is the Agenda for the meeting this Thursday.
 
 
HUTT WATER GROUP
 
Date:           Thursday 14 August 2014 at 4pm - 6pm
Venue:  James Coe 1 Room, Laings Road, Lower Hutt
 
 
AGENDA
 
 1.  Introduction and recap of last meeting
 2.  Address questions submitted after the previous meeting
 3.  Presentation - Water quality drivers in urban areas and what GWRC knows about the state of
urban waterway health across the wider Hutt Valley
 4.  Discussion - Solutions to urban water quality issues
 5.  Presentation - Toxic algae in the Hutt River
 6.  Next steps - Purpose and timing of final meeting
 
 
If you have not responded as to your attendance, please contact Helen Plant on 830 4246 or
[email address]<mailto:[email address]>.
 
I look forward to seeing you on Thursday.
 
Regards
Fran
 
Fran Wilde | Chair
GREATER WELLINGTON REGIONAL COUNCIL I Te Pane Matua Taiao
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011 I PO Box 11646, Manners St, Wellington 6142
T:  04 830 4246   M:  021 888 075
www.gw.govt.nz<http://www.gw.govt.nz>
 
 
_____________________________________________
From: Fran Wilde - Chair
Page 370

---

Sent: Monday, 4 August 2014 3:14 p.m.
To: '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]';
[email address]<mailto:[email address]>; 
7(2)(a)
'[email address]'; '[email address]'; 
7(2)(a)
Cc: 
7(2)(a)
[email address]'; 
7(2)(a)
; Helen
Plant
Subject: Invitation to the Hutt Water Group - 14 August 2014
 
 
Greetings
 
This is an invitation to the third meeting of the Hutt Water Group which will be held from 4-6pm on
Thursday 14 August at The Dowse, James Coe 1 Room, Laings Road, Lower Hutt.
 
This meeting follows on from the one in May where councils and other interested parties came
together to listen to presentations on the hydrology of the Hutt River catchment. At the conclusion
of that meeting participants expressed an interest in revisiting water quality issues of the Hutt
River.
 
A detailed agenda will follow shortly.
 
I would appreciate confirmation of your attendance, or of anyone you choose to come in your
place, by 3.00pm Friday 8 August. Please RSVP to Helen Plant at
[email address]<mailto:[email address]> or on 830 4246.
 
I look forward to seeing you next week.
 
Regards
Fran
 
 
Fran Wilde | Chair
Page 371

---

GREATER WELLINGTON REGIONAL COUNCIL I Te Pane Matua Taiao
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011 I PO Box 11646, Manners St, Wellington 6142
T:  04 830 4246   M:  021 888 075
www.gw.govt.nz<http://www.gw.govt.nz>
 
 
 
 
ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If
you are not the named recipient and receive this correspondence in error, you must not copy,
distribute or take any action in reliance on it and you should delete it from your system and notify
the sender immediately. Unless otherwise stated, any views or opinions expressed are solely
those of the author, and do not represent those of the organisation.
Page 372

---

---

 
 
7(2)(a)
 
 
 
 
 
 
From: 
7(2)(a)
  
Sent: Monday, February 29, 2016 3:44 PM 
To: Steve Taylor 
Cc: 
7(2)(a)
 
Subject: FW: AGENDA for the Hutt Water Group - 14 August 2014
 
Hi Steve
It was good to meet today.  Below is the notice of meeting of the Hutt Water Group on 14 Aug
2014.  You can see all the attendees in the To list.  It looks like all UHCC councillors were invited
but I can’t see any UHCC staff so I am not sure who, if any, came.  
7(2)(a)
  It would be good to have some UHCC staff
come along to the next meeting so that there is an integrated and focussed approach to resolving
the Hutt River Issues.  For your information I attached a list of the Issues.
 
7(2)(a)
, is preparing a compendium of all the science related to freshwaters
in the Wellington Region including, of course, the Hutt River.  He expects to release that about
May 2016.  After that 
7(2)(a)
 will call the Hutt Water Group to meet to develop, I
hope, an action plan to reduce/eliminate? the cyanobacteria in the Hutt River in the summer
months..
 
Cheers
7(2)
(a)
 
 
 
7(2)(a)
Page 374

---

7(2)(a)
 
 
 
From: Fran Wilde - Chair [mailto:[email address]]  
Sent: Monday, August 11, 2014 4:16 PM 
To: '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; 
7(2)(a)
'[email address]'; '[email address]'; 
7(2)(a)
 Fran Wilde -
Chair; 
7(2)(a)
[email address]';
7(2)(a)
 Cr. Chris Laidlaw 
Cc: '[email address]'; 
7(2)(a)
 
Subject: AGENDA for the Hutt Water Group - 14 August 2014
 
Good afternoon
The following is the Agenda for the meeting this Thursday.  
 
 
HUTT WATER GROUP
 
Date:           Thursday 14 August 2014 at 4pm – 6pm
Venue:  James Coe 1 Room, Laings Road, Lower Hutt
 
 
AGENDA
1. Introduction and recap of last meeting  
2. Address questions submitted after the previous meeting  
3. Presentation – Water quality drivers in urban areas and what GWRC knows about the state of
urban waterway health across the wider Hutt Valley  
4. Discussion – Solutions to urban water quality issues  
Page 375

---

5. Presentation – Toxic algae in the Hutt River  
6. Next steps - Purpose and timing of final meeting  
 
 
If you have not responded as to your attendance, please contact Helen Plant on 830 4246 or
[email address].
 
I look forward to seeing you on Thursday.
 
Regards
Fran
 
Fran Wilde | Chair 
GREATER WELLINGTON REGIONAL COUNCIL I Te Pane Matua Taiao 
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011 I PO Box 11646, Manners St, Wellington 6142 
T:  04 830 4246   M:  021 888 075 
www.gw.govt.nz 
 
 
_____________________________________________ 
From: Fran Wilde - Chair  
Sent: Monday, 4 August 2014 3:14 p.m. 
To: '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]';
'[email address]'; [email address]; '[email address]';
'[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]';
'[email address]'; '[email address]'; '[email address]'; Stephen Palmer;
'[email address]'; '[email address]'; Sandra Greig - External; Ken
Laban; Prue Lamason; Chris Laidlaw - External; Fran Wilde - Chair; Paul Swain; Helen Down (
[email address]) 
Cc: Wayne O'Donnell; '[email address]'; Catrina Millar; Penny Fairbrother; Helen
Plant 
Subject: Invitation to the Hutt Water Group - 14 August 2014
 
 
Greetings
 
Page 376

---

This is an invitation to the third meeting of the Hutt Water Group which will be held from 4-6pm on
Thursday 14 August at The Dowse, James Coe 1 Room, Laings Road, Lower Hutt.
 
This meeting follows on from the one in May where councils and other interested parties came
together to listen to presentations on the hydrology of the Hutt River catchment. At the conclusion
of that meeting participants expressed an interest in revisiting water quality issues of the Hutt
River.
 
A detailed agenda will follow shortly.
 
I would appreciate confirmation of your attendance, or of anyone you choose to come in your
place, by 3.00pm Friday 8 August. Please RSVP to Helen Plant at [email address] or on
830 4246.
 
I look forward to seeing you next week.
 
Regards
Fran 
 
 
Fran Wilde | Chair 
GREATER WELLINGTON REGIONAL COUNCIL I Te Pane Matua Taiao 
Shed 39, 2 Fryatt Quay, Pipitea, Wellington 6011 I PO Box 11646, Manners St, Wellington 6142 
T:  04 830 4246   M:  021 888 075 
www.gw.govt.nz 
 
 
 
ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If
you are not the named recipient and receive this correspondence in error, you must not copy,
distribute or take any action in reliance on it and you should delete it from your system and notify
the sender immediately. Unless otherwise stated, any views or opinions expressed are solely
those of the author, and do not represent those of the organisation.
Page 377

---

93. FW: Oops - 1 more - Utilities 
From:
Steve Taylor <[email address]>
To:
Anthea Armstrong <[email address]>, James McKibbin
<[email address]>
Sent Date:
Feb 23, 2016 13:36:31
Subject:
FW: Oops - 1 more - Utilities 
Attachment:
Also FYI
 
Steve Taylor
Director Business Development Services
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2161 | M: +64 27 404 0143 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address]<mailto:[email address]> | W: upperhuttcity.com
 
 
From: Nicola Etheridge
Sent: Tuesday, 23 February 2016 1:30 p.m.
To: John Hudson; Andrea Millar; Andrea Hilton; Kerrie Falconer; Wendy Lewin; Brett Latimer; Kate
Janes; Susan Sutherland
Cc: CMT; Sarah Duffell; Helen Ellams; Sasha Smith; 'Brett Osborne'
Subject: Oops - 1 more - Utilities
 
Hi
 
Sorry and
 
Utilities PC 38 - this is being taken to Council for approval to adopt tomorrow. If it is adopted we
will notify this on the 2nd of March. We expect it will be appealed by Spark however.
 
Thanks
Nic
 
From: Nicola Etheridge
Sent: Tuesday, 23 February 2016 1:22 p.m.
To: John Hudson; Andrea Millar; Andrea Hilton; Kerrie Falconer; Wendy Lewin; Brett Latimer; Kate
Janes; Susan Sutherland
Cc: CMT; Sarah Duffell; Helen Ellams; Sasha Smith; Brett Osborne
Page 378

---

Subject: An update on Policy project timings that may impact on your work
 
Hi John, Andrea, Andrea, Kerrie, Brett, Kate, Susan & Wendy
 
We're trying to be more proactive about informing your teams of plan change timeframes, work
required & outcomes that potentially have an impact on your respective work areas. I've cc'd CMT
as well, so if I've missed anyone, or CMT think someone should know this information as it relates
to their work they can forward it on.
 
So with that intent I'll be doing my best to update you regularly and well in advance. These are the
projects and timeframes I think you need to be aware of at the moment. Please let me know if
there is anything else you want to know and/or need from the policy team.
 
 
1.       Protected Trees PC 41. Submissions close on the 26th of Feb and further submissions will
be called for following that for an additional 10 days. We will get the maps loaded onto our GIS
system so you can see what groups effect what properties if required. I am awaiting an update
from James about where this at & will let those of you who need them know as soon as I do. We
won't be running a hearing for this PC until after the elections. Lead staff member is James Beban
 
 
 
2.       The Mangaroa PC 15 will be withdrawn subject to council approval tomorrow. If they
approve the withdrawal it will be notified on the 2nd of March. We are sending letters to effected
landowners next week to give them advanced warning of the change. Lead staff are Brett Osborne
(contractor) & Sasha Smith (seconded from MFE)
 
 
 
3.       Land Use Strategy - Upper Hutt 2016 -2046 (was the Upper Hutt Strategy). Subject to
Council approval tomorrow this document will be going out for public notification on the 2nd of
March for 4 weeks. One of the more notable topics in it, is a proposal to enter into a land swap
with the Guildford Timber Company. The intent is to swap Silverstream Spur for 134ha of GTC
land behind Pinehaven which would likely be protected as a recreational reserve. It would include
a PC for a subdivision of around 1000 lots on the remaining GTC land. This would be done in 18
months' time following due diligence of the land swap. Chris will also be tabling an MOU between
GTC & UHCC which describes the intent of the land swap which we are recommending being
made publicly available. Brett it would be good to update you in more detail on this one if you'd like
it. Lead staff member is Sarah Duffell
 
 
 
Page 379

---

4.       Wallaceville Private Plan Change 40. This PC is currently under appeal. We are awaiting
the courts' decision about whether to strike out the appeal and/or award costs if it does go ahead.
We are expecting this decision any day. Lead is me
 
 
 
5.       Natural Hazards PC Mangaroa and Pinehaven PC 42 & 43. These plan changes are
eminent. We are planning to notify them in April. We have DP maps ready for Pinehaven and the
Mangaroa maps are in their final stages of development. We'll get them into our system asap and
again we'll let you know. The Hutt River will be removed from the Mangaroa PC. We'll give you a
summary of these plan changes once they have been finalised for easy reference. Key staff are
Brett Osborne, James Beban and Sasha Smith
 
 
A note that the next PC's to start being developed once capacity frees up are the Significant
Natural Areas, Code of Practice and Residential Chapters.
 
 
 
Cheers
Nic
 
 
Nic Etheridge
Planning Policy Manager
 
Upper Hutt City Council | 838-842 Fergusson Drive, Private Bag 907, Upper Hutt 5140, New
Zealand
D: +64 4 527 2137 | M: +64 27 5251630 | T: +64 4 527 2169 | F: +64 4 528 2652 | E:
[email address]|<mailto:[email address]|> W: upperhuttcity.com
 
 
Page 380

---