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All information relating to SUFW event

Terry Thomas made this Official Information request to Auckland Council

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From: Terry Thomas

Dear Auckland Council,

I want all communications, reports, notes, agendas, meeting attendance lists, minutes, advice and decision documents relating to the Speak Up for Women event planned for Ellen Melville Centre and or Pioneer Women's Hall. These should include any made, sent, received, or commissioned by council staff and/or councillors.

For the avoidance of doubt, this should also include but not be limited to notes of all phone calls, meetings, any text messages, emails, instant messages, notes in note books or any other medium or form, and phone logs.

It can exclude form responses such as automated emails.

Yours faithfully,

Terry Thomas

Link to this

From: Official Information
Auckland Council


Attachment LGOIMA and Privacy Information Sheet 2017.pdf
265K Download View as HTML


Dear Terry,

 

Thank you for your request for information relating to the Speak Up for
Women event planned for Ellen Melville Centre.

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. 

 

If you have further questions please feel free to contact Samantha
Sinclair ([1][email address]) on 09 301 0101,
quoting reference 8140008778.

Kind regards,

The Privacy and LGOIMA team

Auckland Council

 

From: Terry Thomas <[FOI #15849 email]>
Sent: Monday, 21 June 2021 5:19 pm
To: Official Information <[email address]>
Subject: Official Information request - All information relating to SUFW
event

 

Dear Auckland Council,

 

I want all communications, reports, notes, agendas, meeting attendance
lists, minutes, advice and decision documents relating to the Speak Up for
Women event planned for Ellen Melville Centre and or Pioneer Women's Hall.
These should include any made, sent, received, or commissioned by council
staff and/or councillors.

 

For the avoidance of doubt, this should also include but not be limited to
notes of all phone calls, meetings, any text messages, emails, instant
messages, notes in note books or any other medium or form, and phone logs.

 

It can exclude form responses such as automated emails.

 

Yours faithfully,

 

Terry Thomas

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[2][FOI #15849 email]

 

Is [3][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[4]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

show quoted sections

Link to this

From: Official Information
Auckland Council

Dear Terry

 

Thank you for your request for information dated 21 June 2021.

 

I am writing to ask you to refine your request as it is too large to
respond to it in its current form.

 

We have carried out an email search using the terms:

 

“Speak Up for Women” AND “Ellen Melville Centre” OR “Pioneer Women’s
Hall”.

 

We searched the date range of 29 May 2021 to the date of your request.

 

There were over 430 emails.  We cannot process this number of emails
without it having an adverse impact on our ability to carry out our other
functions. It is likely that this correspondence will contain personal
information about customers, so we would need to review and redact each
email and its attachments very carefully, which is a time-consuming
process. Our search tool could pick up duplicate emails in chains but we
would still need to review each of the new emails in the chain.

 

Please could you let me know how we could refine this search to reduce the
administrative burden, but still provide you with the information you
require.

 

Perhaps you could provide more specific information on what you are
interested in, or provide other key words to search and we can refine our
search accordingly.

 

I would be grateful if you could respond to me by Monday 5 July, with your
suggestions to refine our search.

 

If you would prefer to call me discuss, please call 09 301 0101 and
provide LGOIMA number 8140008778.

 

Ngâ mihi

 

Samantha

 

Samantha Sinclair | Senior Privacy & Official Information Business
Partner   

Governance Services | Auckland Council

 

 

 

 

 

 

From: Terry Thomas <[FOI #15849 email]>
Sent: Monday, 21 June 2021 5:19 PM
To: Official Information <[email address]>
Subject: Official Information request - All information relating to SUFW
event

 

 

Dear Auckland Council,

 

I want all communications, reports, notes, agendas, meeting attendance
lists, minutes, advice and decision documents relating to the Speak Up for
Women event planned for Ellen Melville Centre and or Pioneer Women's Hall.
These should include any made, sent, received, or commissioned by council
staff and/or councillors.

 

For the avoidance of doubt, this should also include but not be limited to
notes of all phone calls, meetings, any text messages, emails, instant
messages, notes in note books or any other medium or form, and phone logs.

 

It can exclude form responses such as automated emails.

 

Yours faithfully,

 

Terry Thomas

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[1][FOI #15849 email]

 

Is [2][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[3]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

show quoted sections

Link to this

From: Terry Thomas

Dear Official Information,

Hello Samantha. Thank you for your response. I'm interested in any information that led to the decision by council to cancel the original event. So primarily information within council and between and from councillors commenting on the appropriateness of the event, assessing the meeting, the venue and options available to council and how council reached the decision to cancel. Also any communication on this subject specifically to and from any "rainbow" group within council.

For clarity, I'm not interested in private correspondence from outside council unless a specific piece was an important factor in the decision making, and I don't need private information.

I don't need pro forma/ auto responses etc either.

I hope that helps.

Yours sincerely,

Terry Thomas

Link to this

From: Official Information
Auckland Council


Attachment Customer Response 8140008778 Final.pdf
121K Download View as HTML


Kia ora Terry,

 

Please find our response to your request for information about the Speak
Up for Women event attached.

 

Ngā manaakitanga

Liz

 

Elizabeth Chatterton | Privacy and Official Information Manager

Governance Services

Auckland Council

Visit our website: [1]www.aucklandcouncil.govt.nz

We value flexible working at Auckland Council. If you receive this email
outside your normal hours of work, please don’t feel compelled to respond
at this time.

 

 

show quoted sections

Link to this

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