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Tīma Whakaui ā-Motu / Enquiries National Team

Tāhuhu o te Mātauranga / Ministry of Education

Mātauranga House
33 Bowen St, Wellington

 

[1]education.govt.nz    |  Follow us on Twitter: @EducationGovtNZ
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Dear A Birch

Thank you for your request for information below. The Ministry will
consider and respond to your request in accordance with the Official
Information Act 1982 (the Act).

 

The Act allows up to 20 working days for a response, making 26 November
2020 the latest date for our response to you.  If more than 20 working
days are needed due to the potential workload involved in answering your
request, we will notify you accordingly.

 

Please note, the Ministry may publicly release on our website the response
to your request five days after you have received it. Any personal
information will be removed.

 

In the interim, if you have any questions about your request, please email
[1][email address].

 

 

Thanks

 

Enquiries National Team | Ministry of Education | TW
33 Bowen St, Wellington

[2]education.govt.nz  |  [3]Follow us on Twitter: @EducationGovtNZ
We get the job done  Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn  He rōpū manaaki, he rōpū
whakarongo, he rōpū ako mātou
We back ourselves and others to win  Ka manawanui ki a mātou, me ētahi ake
kia wikitorial

 

 

-----Original Message-----

From: A Birch <[4][FYI request #14049 email]>

Sent: Thursday, 29 October 2020 1:42 a.m.

To: Enquiries National <[5][email address]>

Subject: [BULK] Official Information request - Information relating to Out
of Hours Music Schools

 

Dear Ministry of Education,

 

Please can you please provide all written policy documents, guidelines,
application forms and other documentation issued by or used by the
Ministry relating to the funding and administration of the Out of Hours
Music and Arts (OOHMA) programme, including any information held by the
Ministry setting out:

1. the processes by which schools can apply for and be allocated OOHMA
funding 2. key timelines, dates, decision points, processes and
decision-makers in the annual OOHMA application and approvals process 3.
how OOHMA funding/hours requests are considered and determined to ensure
hours are allocated fairly and reasonably between host schools 4. the
earliest and latest date in the year that a school can apply for OOHMA
funding/hours 5. the information, documentation and supporting materials
that schools need to supply when they request OOHMA funding/hours 6. how
housekeeping/admin costs for the host school are determined, how often
they are reviewed and what is the process for periodically adjusting them
to ensure that increased costs for heating, utilities, inflation etc. are
adequately covered by the grant amount/rate 7. a description of the key
paid staff roles for OOHMA school programmes (and how hours of funding for
the supervisors, tutors and other staff are requested, determined and
allocated) 8. how the rates for each paid staff role for OOHMA school
programmes are determined and updated (and whether there is a rates review
process to ensure that staff are paid fairly and inflation/cost of living
are covered through rates adjustments) 9. whether the rates for each paid
staff role for the OOHMA school programmes are at least as favourable when
compared to equivalent rates in the current ACE Collective Agreement 9.
for each OOHMA school, whether the host school currently owns any musical
instruments (and other assets and equipment) that have been purchased from
funding provide by parents, donations or other non-Ministry sources and
whether there has been a separate charitable trust or other legal entity
set up for the OOHMA programme at that school to hold such assets for the
benefit of the OOHMA students and community.

10. the maximum number of OOHMA hours available for allocation in each
year since 2000, whether this number has been increased to accommodate
growth in the population and the number of primary and intermediate school
students over the last 20 years 10. how often the standard documentation
and guidelines for OOHMA are updated (and the date on which they were last
updated) 11. how many FTE staff at the Ministry are assigned to administer
the OOHMA programme 12. where on the Ministry's website can any of the
above information be readily found by the general public or any school

 

In addition to the above, for each year since 2009, please confirm all
hourly rates for the host school Housekeeping Grant and for each paid
staff role (and pay level).

 

In addition to the above, for each year since 2009, please confirm the
total number of OOHMA hours available for each region, the average OOHMA
hours available to host schools in that region.

 

In addition to the above, for each year since 2009, please provide the
following information by region and host school:

A. Number of enrolled OOHMA students

B. Number of OOHMA tutors, the number of hours requested and the number of
hours allocated/approved (by role type/pay level) C. Number of other paid
OOHMA staff roles, the number of hours requested and the number of hours
allocated (by role type/pay level) D. The number of hours and total amount
of any Housekeeping Grant

 

In addition to the above, for each year since 2015, please provide copies
of all application forms for classes submitted by OOHMA host schools in
the Auckland area.

 

In addition to the above, please provide the following information for
2015 onwards for OOHMA programmes for Papakura High School/Papakura
Intermediate School (treating that as a single OOHMA programme with a
change in host school), Glenfield Intermediate, Pakuranga Intermediate,
Tamaki School, MindAlive, Pukekohe Intermediate and any other host school
where funding has either increased by more than 10% (annually or in
aggregate year since 2009) and any other host school where the school's
number of funded hours is greater than the average number of hours
available to schools in that region:

I. any information held by the the Ministry regarding requests for
additional OOHMA funding hours and reasons given by the host school for
such additional requests (if applicable) II. confirmation of whether the
Ministry has a policy or practice of allocating and maintaining more OOHMA
funding hours for this school than the average number of hours available
to schools in that region (if applicable) III. any years during which that
school has been allocated additional OOHMA funding hours, or allocated
funding hours greater than the average number of hours available to
schools in that region, when another OOHMA host school with less hours has
requested additional funding hours but has been declined

 

In addition to the above, I note the following:

• The Ministry appears to be allowing some OOHMA host schools to be
allocated and maintain significantly greater OOHMA funding hours than the
average number of hours available in the region at the same time as other
OOHMA host schools (with significantly less funding) are being declined
additional OOHMA funding hours.

• The Ministry appears to be "pre-allocating" or "holding" hours for
existing OOHMA host schools from year-to-year (unless the host school
releases or does not require the hours) rather than conducting a genuine
application and allocation process each year.

 

Please confirm whether the Ministry has reviewed the practices set out in
the preceding paragraph and considered whether or not those practices are:

- a reasonable and appropriate way to allocate hours that is fair to host
schools participating in the OOHMA application process

- consistent with the Ministry's guidelines for applications/approval
requiring the split of hours between host schools to be "appropriate"

- consistent with the Ministry's guidelines for applications/approval
which state that funding approval is "current for one year only"

 

Yours faithfully,

 

A Birch

 

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This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[6][FYI request #14049 email]

 

Is [7][Ministry of Education request email] the wrong address for Official
Information requests to Ministry of Education? If so, please contact us
using this form:

[8]https://fyi.org.nz/change_request/new?bo...

 

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[9]https://fyi.org.nz/help/officers

 

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ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

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Dear A Birch

 

Please see attached your OIA extension letter

 

 

Thanks

 

Enquiries National Team | Ministry of Education | TW
33 Bowen St, Wellington

[1]education.govt.nz  |  [2]Follow us on Twitter: @EducationGovtNZ
We get the job done  Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn  He rōpū manaaki, he rōpū
whakarongo, he rōpū ako mātou
We back ourselves and others to win  Ka manawanui ki a mātou, me ētahi ake
kia wikitoria
We work together for maximum impact  Ka mahi ngātahi mō te tukinga nui
tonu

Great results are our bottom line  Ko ngā huanga tino pai ā mātou whāinga
mutunga

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Good afternoon,

 

Please find attached documents in response to your official information
act request.

 

Kind regards,

 

Lesley Bayliss | Senior Advisor | Government, Executive and Ministerial
Services
33 Bowen Street, Wellington
[1]education.govt.nz

We shape an education system that delivers equitable and excellent
outcomes
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ōna huanga
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