From:
Schools AK Contracting
To:
Murrays Bay Intermediate Principal
Cc:
9(2)(a)
Subject:
Out of Hours Music 2018 Hours
Date:
Monday, 26 February 2018 11:51:00 AM
Attachments:
image001.jpg
image002.png
OOHMA Term Hours Report Form 2018.docx
Kia ora Melinda Bennett,
RE: Out of Hours Music and Art for Murrays Bay Intermediate – 2018
I wish to advise you that the hours allocated to your school’s Out of Hours Classes for 2018 is
1160 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the classes must
be advertised in such a way as to invite applications from, and be accessible to, all primary aged
students.
For this reason it is preferred that these classes not be offered at lunch break or during school
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hours.
At the end of each of the four terms you are asked to send to the Ministry in Auckland a “return”
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(please see attached form) which indicates how many of the hours have been used. This “return”
is the basis on which the Ministry will continue to allocate hours to your centre in ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an hour for the
year’s allocation and will be shown in the school’s Operational Instalment Notice and delivered
as equal quarterly payments.
It would be appreciated if this email could be forwarded to your Out of Hours Supervisor.
Information
If you have any queries, please do not hesitate to contact me.
Ngā mihi,
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
Official
DDI +6496329546 Ext 99546
12-18 Normanby Rd, Auckland
the
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
under
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
We work together for maximum impact Ka mahi ngātahi mō te tukinga nui tonu
Great results are our bottom line Ko ngā huanga tino pai ā mātou whāinga mutunga
Released
From:
Schools AK Contracting
To:
Murrays Bay Intermediate Principal
Cc:
9(2)(a)
Subject:
Out of Hours Music and Art for Murrays Bay Intermediate 2019
Date:
Thursday, 14 February 2019 12:37:57 PM
Attachments:
image001.png
OOHMA Term Hours Report Form 2019 .docx
Kia ora Melinda
RE: Out of Hours Music and Art for Murrays Bay Intermediate 2019
I wish to advise you that the hours allocated to your school’s Out of Hours Classes for 2019 is
1200 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the classes must
1982
be advertised in such a way as to invite applications from, and be accessible to, all primary aged
students.
Act
For this reason it is preferred that these classes not be offered at lunch break or during school
hours.
At the end of each of the four terms you are asked to send to the Ministry in Auckland a “return”
(please see attached form) which indicates how many of the hours have been used. This
“return” is the basis on which the Ministry will continue to allocate hours to your centre in
Information
ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an hour for the
year’s allocation and will be shown in the school’s Operational Instalment Notice and delivered
Official
as equal quarterly payments.
the
It would be appreciated if this email could be forwarded to your Out of Hours Supervisor.
If you have any queries, please do not hesitate to contact me.
under
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 | Mobile 9(2)(a)
12-18 Normanby Road, Mt Eden, Auckland
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education.govt.nz
We shape an education system that delivers equitable and excellent outcomes He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
1982
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Information
Official
the
under
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ENTITLEMENT
INST NO. INSTITUTION NAME
ANNUAL HOURS
ADJ
1386 Murrays Bay Intermediate
1160
$11,600.00
Regarding information on the out of hours music program, the purpose of this funding is to
support professional skills not normally available within the staffing of a school to assist groups
of children in furthering their education in art or music outside school hours. It is not intended
for teachers to conduct music or other groups associated with their own school as part of the
music or arts programme, or as part of the normal or desirable extra-curricular activity at the
school.
Classes are held outside of school hours, either before or after school or on a Saturday
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morning. Classes are held at a host school. Students can either be students of the host school
or from other local schools.
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The Board of Trustees is responsible for employing the tutors, who are employed in a part-
time capacity. Staff must be paid through the Education Service Payroll. Class or
administration fees cannot be charged. Students may be expected to pay for actual materials,
for example instrument hire.
Information
The Ministry pays a grant to the host school to cover the costs of heating, cleaning and
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caretaking. This is a per hour rate based on the total hours of after-hours tuition. This is paid
quarterly to the host school, through a manual payment. The host schools receive a
the
remittance advice for these payments and the amount paid for the quarter shows as an
adjustment on the schools Operational Grant Instalment notice.
under
At the end of each term we will require you to complete an Out of Hours Music and Art Hours
Report Form (I will be sending an up to date 2018 form to all the schools later), and send back
to the email [email address] (this information will be on the form).
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I hope this gives further clarity on the program and answers the questions you had but if not I
am happy to speak to you personally on the phone. You can call me on the below number.
Kind regards,
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
DDI +6496329546 | Ext 99546
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Act
Information
Official
the
under
Released
We are currently reviewing the allocation of hours for the Out of Hours Music and Art
program for 2018.
As there has been no change in the overall allocation of hours for Auckland we are
looking at rolling the same hours over from 2017 to 2018.
If you require further hours or no longer require funding,
please can you contact me
by 4pm today so we can try and amend these for you. If we do not receive any contact
we shall presume you are happy with the hours you currently receive and it will be
automatically rolled over for 2018.
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Apologies for the short period time given for response and if you require any further
information please do not hesitate to contact me on my direct line below .
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Kind regards,
Rebecca
Information
Rebecca Squires | Contracts & Licensing Administrator
DDI +6496329546 Ext 99546
12-18 Normanby Rd, Auckland
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
Official
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
the
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
We work together for maximum impact Ka mahi ngātahi mō te tukinga nui tonu
Great results are our bottom line Ko ngā huanga tino pai ā mātou whāinga mutunga
under
Released
From:
Mark Whitford
To:
Schools AK Contracting
Cc:
Chrissy Denison;9(2)(a)
Subject:
Re: Out of Hours Clases
Date:
Monday, 24 September 2018 3:36:02 PM
Attachments:
image005.jpg
image006.jpg
image007.png
image003.jpg
image004.png
Hi Rebecca
Thank you for the email.
My query is related to the allocation of hours for 2019.
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As far as I can see, we have been allocated 1188 hours since 2008 and this is half of
what we require to cater for the 400 students that wish to have music lessons.
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Another music centre on the shore receives 1190 hours and only has 100 students? This
does not seem equitable to me and I am formally asking for a review of hours.
How can we go about getting the hours revised? What evidence do you require for an
increase in hours for 2019 and beyond?
Information
I look forward to your response.
Official
the
On Thu, 20 Sep 2018 at 11:37, Schools AK Contracting
<[email address]> wrote:
under
Kia ora Mark
Any questions regarding Out of Hours Music for Auckland is best to come through to this
mailbox.
Is there any queries you have in particular you would like help answering in regards to this?
Released
Ngā mihi
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
DDI +6496329546 Ext 99546
12-18 Normanby Road, Auckland
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
1982
Act
Information
Official
the
under
Released
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Information
Official
the
under
Released
To: Schools AK Contracting <[email address]>
Cc: Chrissy Denison <[email address]>
Subject: Out of Hours Clases
Good morning Sarah
Can you please send through to me the most up t date copy
of the guidelines for Out of Hours Classes. The only copy I
can find is dated 2006.
Kind regards
1982
Act
Information
Official
the
under
Released
From:
Mark Whitford
To:
Schools AK Contracting
Cc:
9(2)(a)
Janet Schofield; 9(2)(a)
Subject:
Re: Message from C30806308
Date:
Tuesday, 13 November 2018 10:35:10 AM
Attachments:
image003.jpg
image004.jpg
image005.png
image003.jpg
Good morning
I am writing for an update on my application for additional hours for the Glenfield Music
Centre for 2019 and beyond.
Any progress on this matter?
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Kind regards
Act
On Fri, 28 Sep 2018 at 12:36, Schools AK Contracting
<[email address]> wrote:
Kia ora Mark
Information
I did receive your email and have passed this information onto my manager.
Once this is looked into further, we will get back to you with a response.
Official
Apologies for the delay in this.
the
Ngā mihi
Rebecca
under
Rebecca Squires | Contracts & Licensing Administrator
DDI +6496329546 Ext 99546
12-18 Normanby Road, Auckland
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
Released
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
We work together for maximum impact Ka mahi ngātahi mō te tukinga nui tonu
Great results are our bottom line Ko ngā huanga tino pai ā mātou whāinga mutunga
Ministry of Education logo
From: Mark Whitford [mailto:9(2)(a)
Sent: Thursday, 27 September 2018 2:59 p.m.
To: Schools AK Contracting <[email address]>
Subject: Re: Message from C30806308
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Act
Information
Official
the
under
Released
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Act
Information
Official
the
under
Released
From:
Sarah Morrison
To:
9(2)(a)
Cc:
Schools AK Contracting
Subject:
RE: Glenfield Intermediate School
Date:
Thursday, 24 January 2019 9:54:05 AM
Hi 9(2)(a)
Thanks for the application form, and yes we will make contact if we have further questions. We
are assessing the applications on 7 February and so will be in touch about the application
outcome on 8 February.
Kind regards
Sarah
Sarah Morrison | Manager, Contracts and Licensing | Business Support
DDI +64 9 632 9528 | Mobile 9(2)(a)
9(2)(a)
From:9(2)(a)
[mailto
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Sent: Wednesday, 23 January 2019 9:29 p.m.
To: Sarah Morrison <[email address]>
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Cc 9(2)(a)
Sue Travaglia
<[email address]>; Chrissy Denison <[email address]>
Subject: Re: Glenfield Intermediate School
Hello Sarah,
Happy New Year, and thankyou for your email.
Attached is our application form for 2019 and our police vet register.
We have 412 spaces booked in our classes for 2019 and a waiting list.
Information
Please feel free to contact me if you have any questions.
Kind Regards,
9(2)(a)
9(2)(a)
Official
On Mon, Dec 17, 2018 at 2:12 PM Sarah Morrison <[email address]>
the
wrote:
Hi Mark
Thank you for your determination in trying to get an answer from us regarding an
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increase in the allocation of hours for Glenfield Music Centre and I apologise for such a
delayed response. We understand there is ongoing need in your community, and we
acknowledged this by allocating an extra 100 hours for 2018.
We appreciate receiving your term 4 report ( and the photos), and are currently collating
these reports from the other schools in Auckland involved in this programme. Once we
have finished this process in January we will then be able to be able to assess whether
Released
we have further hours that can be offered.
Pleas find attached the application form for 2019.
Kind regards
Sarah
Sarah Morrison | Manager, Contracts and Licensing | Business Support
DDI +64 9 632 9528 | Mobile 9(2)(a)
12 Normanby Road, Auckland
education.govt.nz
We shape an education system that delivers equitable and excellent outcomes
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
1982
Act
Information
Official
the
under
Released
From:
9(2)(a)
To:
Schools AK Contracting
Subject:
Re: Out of Hours Music and Art for Glenfield Intermediate 2020 Review and Allocation
Date:
Thursday, 14 November 2019 1:53:57 PM
Attachments:
image001.png
Hi Cassandra,
Thankyou for your email - I've just left you a voicemail on your mobile, wanting to
clarify a few things about this report that's due tomorrow and make sure
everything is done correctly.
Yes, we absolutely want to continue with classes next year. I'm kind of stuck at
the moment in a chicken/egg situation where we haven't started accepting
enrolments yet, so it's hard for me to say the exact classes and numbers for next
year. So is this application set in stone? Or more or a projection for expected
numbers? Usually I draft up a schedule which needs constant tweaking til the end
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of February when classes have settled in for a few weeks.
Attached is the application for our 2019 classes and you can see we have more
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classes listed that what is on your form. Is there a reason that only certain classes
have been listed? Can you please confirm what criteria we need to be following so
our hours are consistent with the scheme.
We have just under 400 students that attend classes every week, 20 teachers,
and teach lessons every weekday afternoon and on Saturday mornings.
Information
Kind Regards,
9(2)(a)
Official
the
On Wed, Nov 13, 2019 at 10:00 AM Schools AK Contracting
under
<[email address]> wrote:
Kia Ora Mark
Released
We want to advise you that the
proposed hours allocated to your school’s Out of Hours
Music and Art Classes for 2020 are
1554 hours. These hours were calculated from your
2019 term 1 - 3 reports , and only include classes considered consistent with the scheme.
Please confirm that following classes will continue in 2020 and complete the attached
form and
email back to Schools AK Contracting
[email address]
by Friday 15th November.
· Basson, Wind Band
· Clarinet, Junior Wind Band
· Clarinet, Saxophone
· Guitar 1
· Guitar 2
· Keyboard 1
· Keyboard 2
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· Recorder 1
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· Recorder 2
· Recorder 3
· Trombone/Jazz
· Viola/String Orchestra
Information
· Violin 1
· Violin 2
Official
the
There will be a chance in the new year to apply for additional hours.
under
If you have any queries, please do not hesitate to contact me.
Ngā Mihi
Released
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 |9(2)(a)
12-18 Normanby Road, Auckland
education.govt.nz
We shape an education system that delivers equitable and excellent outcomes
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
1982
Act
Information
Official
the
under
Released
From:
9(2)(a)
To:
Schools AK Contracting
Cc:
Mark Whitford; 9(2)(a)
Subject:
Re: Out of Hours Music and Art for Glenfield Intermediate 2020 Review and Allocation
Date:
Friday, 15 November 2019 2:48:15 PM
Attachments:
image001.png
Out of Hours Music and Arts Application 2020 - Glenfield Intermediate (1).docx
Hi Cassandra,
Thankyou for your time on the phone yesterday.
Firstly, thankyou for the proposed hours that we have been offered.
We are grateful for the opportunity to continue to offer subsided music lessons to
our community.
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We have children come from Mt Roskill and past Titirangi to attend our classes.
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Nearly 400 students attend every week and many of them continue music at high
school level, we know we are making a difference.
Attached is an application for the hours we would like to operate next year.
I didn't notice an area for supervisor/administrative hours but I am assuming
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the
200 supervisor and 198 assistant hours still stand?
I know we discussed the criteria for the classes having a certain number of
students per year. We do follow this at the start of the year, but this does dwindle
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slightly as a small number of students stop during the year.
the
It currently looks like we need an average of nearly 80 teaching hours per week.
This doesn't include any time to hold concerts or train teachers, so we use our
own resources to make sure they are paid for the hours they do.
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We already turn students away if we have a class at the start of the year that fails
to meet minimum numbers.
If I am ruthless, I could shave the teaching hours down to 65 hours per week.
This would mean cancelling all our percussion classes and several other weekday
classes. This would cancel lessons for about 65 students per week.
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Lastly, does a paid break affect our allocation hours? Or is this separate? If
teachers are working more than 3.5 hours they are entitled to a paid break (which
we do). Just trying to think of ways to stretch our hours further.
Kind Regards,
9(2)(a)
On Wed, Nov 13, 2019 at 10:00 AM Schools AK Contracting
<[email address]> wrote:
Kia Ora Mark
We want to advise you that the
proposed hours allocated to your school’s Out of Hours
Music and Art Classes for 2020 are
1554 hours. These hours were calculated from your
2019 term 1 - 3 reports , and only include classes considered consistent with the scheme.
Please confirm that following classes will continue in 2020 and complete the attached
form and
email back to Schools AK Contracting
[email address]
1982
by Friday 15th November.
Act
· Basson, Wind Band
· Clarinet, Junior Wind Band
Information
· Clarinet, Saxophone
· Guitar 1
Official
· Guitar 2
the
· Keyboard 1
· Keyboard 2
under
· Recorder 1
· Recorder 2
· Recorder 3 Released
· Trombone/Jazz
· Viola/String Orchestra
· Violin 1
· Violin 2
There will be a chance in the new year to apply for additional hours.
If you have any queries, please do not hesitate to contact me.
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 | Mobile +9(2)(a)
12-18 Normanby Road, Auckland
education.govt.nz
1982
We shape an education system that delivers equitable and excellent outcomes
He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
Act
Information
Official
the
under
Released
From:
9(2)(a)
To:
Schools AK Contracting
Subject:
Re: URGENT Out of Hours Music and Art Allocation of Hours 2018
Date:
Sunday, 10 December 2017 3:43:19 PM
Hello Rebecca
I have checked with our teacher in charge of music and she says - Yes Please!
On 8 December 2017 at 16:09, Schools AK Contracting
<[email address]> wrote:
Kia ora,
As you are aware from my previous email we are reviewing the allocation of hours for
the Out of Hours Music and Arts program.
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We have completed the allocation process and are pleased to be able to offer you an
additional 100 hours to use.
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If you do not require these hours please can you email me by Monday afternoon as there
are other schools who could potentially benefit from these.
Any further information you require please do not hesitate to contact me on the below
line or Renee Davis on 096329526.
Ngā mihi
Information
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
Official
DDI +6496329546 Ext 99546
12-18 Normanby Rd, Auckland
the
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
under
We work together for maximum impact Ka mahi ngātahi mō te tukinga nui tonu
Great results are our bottom line Ko ngā huanga tino pai ā mātou whāinga mutunga
Ministry of Education logo
Released
9(2)(a)
Pukekohe Intermediate School
PO Box 768, Pukekohe 2340
9(2)(a)
From:
Schools AK Contracting
To:
Remuera Intermediate Principal
Cc:
"[email address]"
Subject:
Out of Hours Music and Art for Remuera Intermediate 2019
Date:
Thursday, 14 February 2019 12:57:10 PM
Attachments:
image001.png
OOHMA Term Hours Report Form 2019 .docx
Kia ora Kyle
RE: Out of Hours Music and Art for Remuera Intermediate 2019
I wish to advise you that the hours allocated to your school’s Out of Hours Classes for 2019 is
1262 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the classes must
1982
be advertised in such a way as to invite applications from, and be accessible to, all primary aged
students.
Act
For this reason it is preferred that these classes not be offered at lunch break or during school
hours.
At the end of each of the four terms you are asked to send to the Ministry in Auckland a “return”
(please see attached form) which indicates how many of the hours have been used. This
“return” is the basis on which the Ministry will continue to allocate hours to your centre in
Information
ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an hour for the
year’s allocation and will be shown in the school’s Operational Instalment Notice and delivered
Official
as equal quarterly payments.
the
It would be appreciated if this email could be forwarded to your Out of Hours Supervisor.
If you have any queries, please do not hesitate to contact me.
under
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 | Mobile 9(2)(a)
12-18 Normanby Road, Mt Eden, Auckland
Released
education.govt.nz
We shape an education system that delivers equitable and excellent outcomes He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
From:
9(2)(a)
To:
Rebecca Squires
Subject:
Re: URGENT - Out of Hours Music Allocation 2018
Date:
Friday, 8 December 2017 10:17:51 AM
Hi Rebecca,
We are actually reviewing our status on this program as well.
We have been in touch Corinne Peters in regard to the way this funding can be used with
very little information given to us.
Are you able to provide some guidelines for us.
It is unlikely we will be able to respond by 4pm today as this is short notice.
This is something that will need to be put to the Board of Trustees. 1982
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Kind regards
9(2)(a)
School Secretary
Onehunga Primary School
On Fri, Dec 8, 2017 at 9:55 AM, Rebecca Squires <[email address]
Information
>
wrote:
Kia ora
Official
We are currently reviewing the allocation of hours for the Out of Hours Music and Art
the
program for 2018.
under
As there has been no change in the overall allocation of hours for Auckland we are
looking at rolling the same hours over from 2017 to 2018.
If you require further hours or no longer require funding,
Released
please can you contact me by
4pm today so we can try and amend these for you. If we do not receive any contact we
shall presume you are happy with the hours you currently receive and it will be
automatically rolled over for 2018.
Apologies for the short period time given for response and if you require any further
information please do not hesitate to contact me on my direct line below .
Kind regards,
From:
Schools AK Contracting
To:
Onehunga Primary School Principal
Cc:
"[email address]"
Subject:
Out of Hours Music 2018 Hours
Date:
Monday, 26 February 2018 11:50:00 AM
Attachments:
image001.jpg
image002.png
OOHMA Term Hours Report Form 2018.docx
Kia ora 9(2)(a)
RE: Out of Hours Music and Art for Onehunga Primary School – 2018
I wish to advise you that the hours allocated to your school’s Out of Hours Classes for 2018 is
105 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the classes must
be advertised in such a way as to invite applications from, and be accessible to, all primary aged
students.
For this reason it is preferred that these classes not be offered at lunch break or during school
1982
hours.
At the end of each of the four terms you are asked to send to the Ministry in Auckland a “return”
Act
(please see attached form) which indicates how many of the hours have been used. This “return”
is the basis on which the Ministry will continue to allocate hours to your centre in ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an hour for the
year’s allocation and will be shown in the school’s Operational Instalment Notice and delivered
as equal quarterly payments.
It would be appreciated if this email could be forwarded to your Out of Hours Supervisor.
Information
If you have any queries, please do not hesitate to contact me.
Ngā mihi,
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
Official
DDI +6496329546 Ext 99546
12-18 Normanby Rd, Auckland
the
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
under
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
We work together for maximum impact Ka mahi ngātahi mō te tukinga nui tonu
Great results are our bottom line Ko ngā huanga tino pai ā mātou whāinga mutunga
Released
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
DDI +6496329546 Ext 99546
12-18 Normanby Rd, Auckland
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
We get the job done Ka oti i a mātou ngā mahi
We are respectful, we listen, we learn He rōpū manaaki, he rōpū whakarongo, he rōpū ako mātou
We back ourselves and others to win Ka manawanui ki a mātou, me ētahi ake kia wikitoria
We work together for maximum impact Ka mahi ngātahi mō te tukinga nui tonu
Great results are our bottom line Ko ngā huanga tino pai ā mātou whāinga mutunga
Ministry of Education logo
1982
Act
Information
Official
the
under
Released
From:
Onehunga Primary School
To:
Rebecca Squires
Subject:
Re: Out of Hours Music and Art - Onehunga
Date:
Tuesday, 25 September 2018 3:40:22 PM
Attachments:
image002.png
image001.jpg
Hi Rebecca,
Can we please request 125 hours for 2019. If we can not get the full amount, we would be
grateful for any increase in hours.
I will submit the Hours report form separately.
Ngā mihi
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9(2)(a)
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122 Arthur Street, Onehunga, Auckland 1061
www.onehungaprimary.school.nz
Facebook Onehunga Primary School
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On Thu, Sep 13, 2018 at 9:41 AM, Rebecca Squires
<[email address]> wrote:
the
Kia ora
under
Please note we have not received your 2018 term 1 and 2 reports for the Out of Hours
Music and Art Scheme.
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Please can you send these into me as soon as possible.
Also please can you confirm whether you will be using all the 105 hours allocated to you
for this year? Also will you require the same next year?
If you need further information or would like to speak directly, please do not hesitate to
contact me on my direct dial below.
Ngā mihi
Rebecca
Rebecca Squires | Contracts & Licensing Administrator
DDI +6496329546 Ext 99546
12-18 Normanby Road, Auckland
education.govt.nz | Follow us on Twitter: @EducationGovtNZ
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Ministry of Education logo
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From:
Schools AK Contracting
To:
Onehunga Primary School Principal
Cc:
"[email address]"
Subject:
Out of Hours Music and Art for Onehunga Primary School 2019
Date:
Thursday, 14 February 2019 12:40:52 PM
Attachments:
image001.png
OOHMA Term Hours Report Form 2019 .docx
Kia ora Viki
RE: Out of Hours Music and Art for Onehunga Primary School 2019
I wish to advise you that the hours allocated to your school’s Out of Hours Classes for 2019 is
125 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the classes must
1982
be advertised in such a way as to invite applications from, and be accessible to, all primary aged
students.
Act
For this reason it is preferred that these classes not be offered at lunch break or during school
hours.
At the end of each of the four terms you are asked to send to the Ministry in Auckland a “return”
(please see attached form) which indicates how many of the hours have been used. This
“return” is the basis on which the Ministry will continue to allocate hours to your centre in
Information
ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an hour for the
year’s allocation and will be shown in the school’s Operational Instalment Notice and delivered
Official
as equal quarterly payments.
the
It would be appreciated if this email could be forwarded to your Out of Hours Supervisor.
If you have any queries, please do not hesitate to contact me.
under
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 | Mobile 9(2)(a)
12-18 Normanby Road, Mt Eden, Auckland
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education.govt.nz
We shape an education system that delivers equitable and excellent outcomes He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
From:
Peter Thomas
To:
Cassandra Tossell
Subject:
Remuera hours attached
Date:
Monday, 2 December 2019 11:01:59 AM
Attachments:
Out of Hours Music and Arts Application 2020 - Remuera Intermediate (1).docx
Thank you,
Peter
Peter Thomas
Head of Music - Epsom Girls Grammar School
Music Director - Auckland Symphony Orchestra
Director - Remuera Music School
Conductor - Synthony
9(2)(a)
M 021 034 0132
www.peterthomas.co.nz
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the
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Released
From:
Stephen Johnston
To:
Cassandra Tossell
Subject:
Re: Out of Hours Music and Art for Howick Music School Pakuranga Intermediate 2019
Date:
Monday, 18 February 2019 12:10:19 PM
Attachments:
image001.jpg
HI Cassandra
Thanks for that. Yes, we are happy for our excess hours to go to HSOM. It is not looking
like we will gave any more students than we dd last year.
If you could keep an eye of Howick at the end of the term, and do what you can, that
would be great.
Kind regards
1982
Stephen Johnston
Act
Principal
Information
[email address]
09 576 1860
9(2)(a)
Official
www.pakurangaint.school.nz
the
On 18/02/2019, at 10:44 AM, Cassandra Tossell
under
<[email address]> wrote:
Hi Stephen
I have had a discussion with my manager. Our justification for reducing 2019 out of
Released
hours were that the reports sent in showed that there was 439 unused 2018 hours
and we did not receive a 2019 application or response to an email sent out at the
end of last year.
I have gone back through the Howick School of Music reports and note there may
be an administration entry error from both parties where we have interpreted the
term 4 report wrong. The term 4 report sent in stated term 3 on the form and a
note saying it includes two pay periods during the second half of term 3 and all of
term 4. I have however corrected this and it still shows 198.5 unused hours.
Unfortunately we have allocated out the 2019 hours for the year to all schools. I
can however allocate an extra 44 hours we have spare.
Another option to consider is that Pakuranga Intermediate did not use 52.7 hours
in 2018. We are able to transfer some of these hours over to Howick Music School
if you agree.
Going forward we can continue to review and monitor each schools allocations at
the end of each term and this may lead further transfer of hours.
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122
1982
From: Schools AK Contracting
Act
Sent: Thursday, 14 February 2019 12:26 PM
To: '[email address]' <[email address]>
Cc: '[email address]' <[email address]>
Subject: Out of Hours Music and Art for Howick Music School Pakuranga
Intermediate 2019
Information
Kia ora Stephen
RE: Out of Hours Music and Art for Howick Music School Pakuranga Intermediate
2019
Official
I wish to advise you that the hours allocated to your school’s Out of Hours Classes
the
for 2019 is
1000 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the
under
classes must be advertised in such a way as to invite applications from, and be
accessible to, all primary aged students.
For this reason it is preferred that these classes not be offered at lunch break or
during school hours.
Released
At the end of each of the four terms you are asked to send to the Ministry in
Auckland a “return” (please see attached form) which indicates how many of the
hours have been used. This “return” is the basis on which the Ministry will
continue to allocate hours to your centre in ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an
hour for the year’s allocation and will be shown in the school’s Operational
Instalment Notice and delivered as equal quarterly payments.
It would be appreciated if this email could be forwarded to your Out of Hours
Supervisor.
If you have any queries, please do not hesitate to contact me.
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 | Mobile 9(2)(b)
12-18 Normanby Road, Mt Eden, Auckland
education.govt.nz
We shape an education system that delivers equitable and excellent outcomes He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
<image001.png>
1982
<OOHMA Pakuranga Intermediate Term Four Hours Report Form 2018 for
Act
Saturday music.pdf>
Information
Official
the
under
Released
From:
Stephen Johnston
To:
Cassandra Tossell
Subject:
Re: Out of Hours Music and Art for Howick Music School Pakuranga Intermediate 2019
Date:
Wednesday, 27 February 2019 3:30:17 PM
Attachments:
image001.jpg
Hi Cassandra
Thanks for the time and effort that you have put into this.
I have send the forms to my EO, she will get that sorted for you.
I have also had a chat with the HSOM coordinator to ensure that she is filling in the forms
correctly, so that is is clear what is being used each term. I thought she needed to make
sure that she is not causing confusion.
Anything you can do to help, through the term reviews, would be very appreciated.
Thank you very much.
1982
Kind regards
Act
Stephen Johnston
Principal
Information
Official
[email address]
09 576 1860
the
9(2)(a)
www.pakurangaint.school.nz
under
On 27/02/2019, at 3:19 PM, Cassandra Tossell
<[email address]> wrote:
Released
Hi Stephen
Thank you for your email raising the shortfall with us, we have relooked at your
reports and seen that the reporting form has potential to be misinterpreted by
schools and the ministry in the number of hours allocated for classes and for co-
ordinators. We acknowledge that this has led to a shortfall of hours for you and we
apologise that this has occurred. We have revised the form and our process so that
this will not happen again.
I apologise for the delay in response but we have been re-reviewing the 2018
report figures and I can confirm at this stage we can allocate Howick Music School
1154 hours and Pakuranga Intermediate hours will remain unchanged at 220.
I know it is still not all the hours needed but we will continue to re-review each
term. As we did not receive a 2019 application from you could you please complete
the attached and send this back to us.
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122
From: Cassandra Tossell
Sent: Monday, 18 February 2019 10:45 AM
To: '[email address]' <[email address]>
Subject: RE: Out of Hours Music and Art for Howick Music School Pakuranga
1982
Intermediate 2019
Act
Hi Stephen
I have had a discussion with my manager. Our justification for reducing 2019 out of
hours were that the reports sent in showed that there was 439 unused 2018 hours
and we did not receive a 2019 application or response to an email sent out at the
end of last year.
Information
I have gone back through the Howick School of Music reports and note there may
be an administration entry error from both parties where we have interpreted the
term 4 report wrong. The term 4 report sent in stated term 3 on the form and a
Official
note saying it includes two pay periods during the second half of term 3 and all of
term 4. I have however corrected this and it still shows 198.5 unused hours.
the
Unfortunately we have allocated out the 2019 hours for the year to all schools. I
can however allocate an extra 44 hours we have spare.
under
Another option to consider is that Pakuranga Intermediate did not use 52.7 hours
in 2018. We are able to transfer some of these hours over to Howick Music School
if you agree.
Going forward we can continue to review and monitor each schools allocations at
Released
the end of each term and this may lead further transfer of hours.
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122
From: Schools AK Contracting
Sent: Thursday, 14 February 2019 12:26 PM
To: '[email address]' <[email address]>
Cc: '[email address]' <[email address]>
Subject: Out of Hours Music and Art for Howick Music School Pakuranga
Intermediate 2019
Kia ora Stephen
RE: Out of Hours Music and Art for Howick Music School Pakuranga Intermediate
2019
I wish to advise you that the hours allocated to your school’s Out of Hours Classes
for 2019 is
1000 hours. These hours are based on a tuition year of 35 weeks.
This is a resource available to the community and all centres are reminded that the
classes must be advertised in such a way as to invite applications from, and be
1982
accessible to, all primary aged students.
Act
For this reason it is preferred that these classes not be offered at lunch break or
during school hours.
At the end of each of the four terms you are asked to send to the Ministry in
Auckland a “return” (please see attached form) which indicates how many of the
hours have been used. This “return” is the basis on which the Ministry will
Information
continue to allocate hours to your centre in ongoing years.
The “housekeeping payment” or administration grant is calculated at $10.00 an
hour for the year’s allocation and will be shown in the school’s Operational
Official
Instalment Notice and delivered as equal quarterly payments.
the
It would be appreciated if this email could be forwarded to your Out of Hours
Supervisor.
under
If you have any queries, please do not hesitate to contact me.
Ngā Mihi
Cassandra Tossell | Contracts and Licensing Administrator | Business Support
DDI +64 9 265 3122 | Mobile
Released 9(2)(a)
12-18 Normanby Road, Mt Eden, Auckland
education.govt.nz
We shape an education system that delivers equitable and excellent outcomes He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga
<image001.png>
<2019 Application.xlsx><2019 Report Form.xlsx>
1982
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Information
Official
the
under
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