Printed from https://fyi.org.nz/request/1332-copy-of-gift-register?unfold=1 on November 22, 2024 11:48

Copy of gift register

Alex Harris made this Official Information request to Wellington City Council

The request was successful.

From: Alex Harris

Dear Wellington City Council,

In a previous request by another FYI user for information on entertainment by accounting or legal consultancies, you noted that the council keeps a gift register, holding information on all gifts and entertainment received from outside entities, and that each business submits a monthly return to it. I would like to request the following information under the LGOIMA:

* A copy of that register for the last six months.

I would prefer to receive an electronic response. Queries about this request will be automatically forwarded to me by the fyi.org.nz website.

Yours faithfully,

Alex Harris

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From: Alex Harris

Dear Wellington City Council,

According to the Ombudsman's online calculator, this request should have received a response by December 23 2013. Will you be responding soon, or do I need to go to the Ombudsman?

Yours faithfully,

Alex Harris

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From: BUS: IRO
Wellington City Council

Thank you for your email, sent to the Issues Resolution Office at Wellington City Council.
This email address is monitored daily. Your email will be assessed and actioned in due course.
We appreciate your patience.
Wellington City Council Issues Resolution Office.

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From: BUS: IRO
Wellington City Council

Dear Mr Harris,

Thank you for your email to the Issues Resolution Office received on 22 January 2014 in which you enquired about the progress of you request for information relating to the Council gift register for the last six months (June 2013 - November 2013).

Unfortunately, your initial request was missed and as such was not logged and progressed. Please accept my apologies for this oversight.

I have now logged your request and will progress it as soon as practicably possible. Your reference number is : IRO-3884.

Given the volume of information requested I am unable to scan this and provide it electronically. As such, if you could provide a physical address for the delivery or could make an appointment to collect the information from the Council reception at 101 Wakefield Street it would be much appreciated.

In addition, it would also be appreciated if you could clarify whether or not you require copies of all 'nil returns' to the register.

Under the Ministry of Justice Charging Guidelines the Council would normally make a charge for the collation and copying of this volume of information. However, given the oversight , any such charge will be waived in respect of your request.

Should you have any further questions please feel free to contact me.

Kind regards,

Ian Hunter
Issues Resolution Office
Wellington City Council
(04) 803 8315

-----Original Message-----
From: Alex Harris [mailto:[OIA #1332 email]]
Sent: Wednesday, 22 January 2014 12:56 p.m.
To: BUS: IRO
Subject: Re: Official Information Act request - Copy of gift register

Dear Wellington City Council,

According to the Ombudsman's online calculator, this request should
have received a response by December 23 2013. Will you be
responding soon, or do I need to go to the Ombudsman?

Yours faithfully,

Alex Harris

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From: Alex Harris

Dear BUS: IRO,

Firstly, I don't need nil returns. That should hopefully limit the required information significantly.

Secondly, as stated, I would prefer an electronic response; I used the FYI platform precisely so that response would be public on the web. "Volume of information" is not a credible reason to refuse an electronic response in the modern age. Its no harder to scan than photocopy (in many cases, its the same device, just a different button), and no harder to print to PDF than to hardcopy. If you really want to claim that hitting one button rather than another would "impair efficient administration", I'm quite happy to take it to the Ombudsman and see what they think about it. I will do the same with any attempt to charge for the release of this information. The Ombudsman has previously identified a strong public interest in the release of gift information, and I think this would have a strong influence on their decision.

Finally, and as a general note: if you released this information proactively at regular intervals, then you would no longer have to worry about LGOIMA requests for it. Just a thought.

Yours sincerely,

Alex Harris

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From: Ian Hunter
Wellington City Council

Attachment img A Harris Decision Letter.pdf
393K Download View as HTML

Dear Mr Harris,
 
Please find attached the Council's formal decision letter in relation to
your request for information.
 
Kind regards,
Ian Hunter
 
 
Ian Hunter
Issues Resolution Officer
Issues Resolution Office
Council Offices, 101 Wakefield Street
PO Box 2199, Wellington 6140, New Zealand
Ph 64-4-803 8315
Fax 64-4-801 3048
E-mail [email address]
Internet [1]www.wellington.govt.nz
 
 
The information contained in this email is privileged and confidential and
intended for the addressee only. If you are not the intended recipient,
you are asked to respect that confidentiality and not disclose, copy or
make use of its contents. If received in error you are asked to destroy
this email and contact the sender immediately. Your assistance is
appreciated.
 
 

References

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1. file:///tmp/www.wellington.govt.nz

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From: Ian Hunter
Wellington City Council

Attachment img Gift Register June 13.pdf
2.2M Download View as HTML

Attachment img Gift Register July 13.pdf
2.7M Download View as HTML

Attachment img Gift Register August 13.pdf
3.6M Download View as HTML

Attachment img Gift Register September 13.pdf
3.5M Download View as HTML

Attachment img Gift Register October 13.pdf
1.5M Download View as HTML

Attachment img Gift Register November 13.pdf
1.9M Download View as HTML

Attachment img A.Harris Gift Register Response.pdf
630K Download View as HTML

Dear Alex,
 
Please find attached the Council's formal response to your request for
copies of the Council's gift registers  from June 2013 to November 2013.
 
Regards,
Ian Hunter
 
 
 
 
Ian Hunter
Issues Resolution Officer
Issues Resolution Office
Council Offices, 101 Wakefield Street
PO Box 2199, Wellington 6140, New Zealand
Ph 64-4-803 8315
Fax 64-4-801 3048
E-mail [email address]
Internet [1]www.wellington.govt.nz
 
 
The information contained in this email is privileged and confidential and
intended for the addressee only. If you are not the intended recipient,
you are asked to respect that confidentiality and not disclose, copy or
make use of its contents. If received in error you are asked to destroy
this email and contact the sender immediately. Your assistance is
appreciated.
 
 

References

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1. file:///tmp/www.wellington.govt.nz

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