I am wanting all information held on myself by council.
Gary Whitehead made this Official Information request to Far North District Council
This request has been reported as needing administrator attention (perhaps because it is vexatious, or a request for personal information)
From: Gary Whitehead
Dear Far North District Council,
A recent Newspaper article stated that Council PR staff searched Newspapers and social media for critical posts regarding the council.
I would like all information on myself that council currently holds including notes, internal emails and comments.
Yours faithfully,
Gary Whitehead
From: Ask Us Team
Far North District Council
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Far North District Council | Te Kaunihera o Tai Tokerau Ki Te Raki
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Attention: The information contained in this email (including any
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the email immediately. Unless formally stated, this e-mail and any
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Council. The Far North District Council accepts no responsibility for any
interception of, or changes to, our email after it leaves us. We do not
accept responsibility for any viruses or similar carried with our email,
or any effects our email may have on the recipients computer system or
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Far North District Council | Te Kaunihera o Tai Tokerau Ki Te Raki
Ph. 09 401 5200 | Fax. 09 401 2137 | Email. [Far North District Council request email]
Address. Memorial Avenue, Private Bag 752, Kaikohe 0440, New Zealand
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From: Ask Us Team
Far North District Council
Kia ora, Gary.
Thank you for contracting the Far North District Council.
I have forwarded your request to our Legal Department to respond.
Pursuant to the Local Government Official Information and Meetings Act
1987, you will receive a reply within twenty working days of Council
receiving your request.
Please quote your customer reference RFS 3977849 in any future
correspondence concerning this matter.
We thank you for taking the time to contact us. Please do not hesitate to
visit our website for more information [1]www.fndc.govt.nz, call our
friendly customer service staff on 0800 920 029 or 09 4015 200 or email
[2][Far North District Council request email].
Kind regards
Anja
[3][IMG] Ask Us Team
District Services
Far North District Council
09 401 5200 or 24-hour Contact Centre 0800 920 029 |
[4][Far North District Council request email]
-----Original Message-----
From: Gary Whitehead
[[5]mailto:[FOI #11436 email]]
Sent: Friday, 11 October 2019 12:17:18 p.m.
To: Ask Us Team
Subject: Official Information request - I am wanting all information held
on myself by council.
Dear Far North District Council,
A recent Newspaper article stated that Council PR staff searched
Newspapers and social media for critical posts regarding the council.
I would like all information on myself that council currently holds
including notes, internal emails and comments.
Yours faithfully,
Gary Whitehead
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This is an Official Information request made via the FYI website.
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Attention: The information contained in this email (including any
attachments) is intended solely for the addressee(s). It is confidential
and may be legally privileged. If you have received this email in error
you must not use, copy, disclose or distribute it or any information in
it. Please simply notify the sender and delete or destroy all copies of
the email immediately. Unless formally stated, this e-mail and any
attachments do not necessarily reflect the views of the Far North District
Council. The Far North District Council accepts no responsibility for any
interception of, or changes to, our email after it leaves us. We do not
accept responsibility for any viruses or similar carried with our email,
or any effects our email may have on the recipients computer system or
network.
-----------------------------------------------------------
Far North District Council | Te Kaunihera o Tai Tokerau Ki Te Raki
Ph. 09 401 5200 | Fax. 09 401 2137 | Email. [Far North District Council request email]
Address. Memorial Avenue, Private Bag 752, Kaikohe 0440, New Zealand
Please consider the environment before printing this email.
References
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1. file:///tmp/www.fndc.govt.nz,
2. mailto:[Far North District Council request email]
3. http://www.fndc.govt.nz/
4. mailto:[Far North District Council request email]
5. mailto:[FOI #11436 email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
hide quoted sections
From: Carla Ditchfield-Hunia
Far North District Council
To Gary Whitehead
By email only to: [FOI #11436 email]
Dear Mr Whitehead
Official information request 3977849
Thank you for your request received 15 October 2019 which has been
referred to Legal Services for consideration in accordance with the
provisions of the Privacy Act.
Your request
“A recent Newspaper article stated that Council PR staff searched
Newspapers and social media for critical posts regarding the council. I
would like all information on myself that council currently holds
including notes, internal emails and comments.”
Our response
Your request regards information held about yourself and therefore
contains personal information. You have made this request via a public
website. The information can be provided to you via that website email
address, however we ask if you would prefer that the information be sent
to a private email address. We will await your response before sending
information.
Thank you for your enquiry.
Yours faithfully
Legal Services
Far North District Council
--------------------------------------------------------------------------
Get it done online at your convenience, visit our website -
www.fndc.govt.nz
-----------------------------------------------------------
Attention: The information contained in this email (including any
attachments) is intended solely for the addressee(s). It is confidential
and may be legally privileged. If you have received this email in error
you must not use, copy, disclose or distribute it or any information in
it. Please simply notify the sender and delete or destroy all copies of
the email immediately. Unless formally stated, this e-mail and any
attachments do not necessarily reflect the views of the Far North District
Council. The Far North District Council accepts no responsibility for any
interception of, or changes to, our email after it leaves us. We do not
accept responsibility for any viruses or similar carried with our email,
or any effects our email may have on the recipients computer system or
network.
-----------------------------------------------------------
Far North District Council | Te Kaunihera o Tai Tokerau Ki Te Raki
Ph. 09 401 5200 | Fax. 09 401 2137 | Email. [Far North District Council request email]
Address. Memorial Avenue, Private Bag 752, Kaikohe 0440, New Zealand
Please consider the environment before printing this email.
hide quoted sections
From: Gary Whitehead
Dear Carla Ditchfield-Hunia,
If you could email me the information to [email address]
Yours sincerely,
Gary Whitehead
From: Gary Whitehead
Dear Carla Ditchfield-Hunia,
I have not received my request.
My email in on file at council so there should be ne reason for any further delay
Yours sincerely,
Gary Whitehead
From: Gary Whitehead
Dear Carla Ditchfield-Hunia,
I have still not received my request which is now well overdue.
Can you assure me my private information has not been sent to a third party (See annotation by another party on this page) and that my information request will be send to my email which council has on file.
Yours sincerely,
Gary Whitehead
Gary Whitehead left an annotation ()
Council still have not supplied the information requested within the legal time frame, I have received an email to my private address:
Carla Ditchfield-Hunia <Carla.Ditchfield-Hunia@fndc.govt.nz>
7:07 AM (4 hours ago)
to me
Dear Mr Whitehead
Thank you for your email. We are currently in the process of collating information held by Council and relevant to your request. It is taking longer than we had anticipated. We hope to be able to provide you with information by the end of the week (tomorrow or at the latest Monday). We apologise for the delay but rest assured we are working on your request as we speak.
The information will be provided to you on this email.
Thank you for your patience.
Yours faithfully
Carla Ditchfield-Hunia
Manager - Legal Services
Corporate Services, Far North District Council
Luke C left an annotation ()
We're you able to verify whether a third party was sent your information?
Gary Whitehead left an annotation ()
Hi Luke no it wasn't, however in its explanation Council sent me the email address of the person who received the email intended for me.
Council are still working on the request.
From: Gary Whitehead
Dear Carla Ditchfield-Hunia,
Thank you the info you supplied, unfortunately it would seem you did not read my request properly.
I know for a fact that staff have gathered personal information on individuals from social media, press releases and other places. It is these details I am seeking, I know they exist as I have seen the results of a privacy ACT request.
So could I have information on what has been gathered on myself, articles, social media posts or any other means, by, about or including me in anyways, comments on the fore mentioned, use of the fore mentioned and reasons for obtaining the fore mentioned.
Yours sincerely,
Gary Whitehead
Gary Whitehead left an annotation ()
A bit disappointing Council wasted so much time on gathering information that was not relevant to my request. I will update once I receive the correct information.
Gary Whitehead left an annotation ()
Todays email from Council.
I have still not been supplied with all the information asked.
Inna Shibalova
Attachments
11:21 AM (6 hours ago)
to me
Dear Mr Whitehead
Official Information Request – RFS 3977849 – additional information – clarification of initial request
Thank you for your email to Carla Ditchfield-Hunia received 25 November 2019, which email added to and clarified your initial request of 15 October 2019. Your request has been referred to Legal Services for consideration under the provisions of the Official Information Act 1982 (“the OIA”).
Your initial request dated 15 October 2019 -
“I would like all information on myself that council currently holds including notes, internal emails and comments..”
Your request for additional information dated 25 October 2019 -
“…unfortunately it would seem you did not read my request properly.
I know for a fact that staff have gathered personal information on individuals from social media, press releases and other places. It is these details I am seeking, I know they exist as I have seen the results of a privacy ACT request.
So could I have information on what has been gathered on myself, articles, social media posts or any other means, by, about or including me in anyways, comments on the fore mentioned, use of the fore mentioned and reasons for obtaining the fore mentioned.”
Our response
We provided you with “all information on [yourself] that council currently holds including notes, internal emails and comments..” in our email letter dated 25 November 2019.
FNDC’s Communications Team monitors selected media sources, including social media for coverage and references to the Far North District Council, its executives and elected members only, as well as information on other local authorities that may be relevant in the context of risk management and FNDC’s responsibilities and performance (in other words, is there anything that we should be aware of, need to respond to, or can do better or differently).
While newspaper coverage is monitored daily in a systematic fashion, social media (including community noticeboards) monitoring tends to be sporadic and ad hoc unless there is an issue that warrants close attention.
Communications Team does not proactively “gather personal information on individuals from social media, press releases and other places”. Sometimes information on individuals is captured indirectly as a result of media monitoring described above.
Although, not directly relevant to you or gathered about you, our Communications Team was able to find some records containing information about yourself. Please find those records attached herein.
If you require further assistance, please do not hesitate to contact Council on 09 401 5200 or 0800 920 029.
Thank you for your enquiry.
Yours faithfully
Inna
Gary Whitehead left an annotation ()
My reply to Council.
Hi Inna.
This is my original request, Which clearly states " Newspaper and social media " I do not acknowledge a need to request additional information when the information was clearly asked for originally.I accept your reasoning but as you take this information as an indication of things to respond to then there will be notes.If there are no notes or any responses to these posts then there is no valid reason for Council to gather them, so why are they being held?Also from viewing another persons Privacy act request this is not all the information held.
Could you please finalise my request ASAP
"Dear Far North District Council,A recent Newspaper article stated that Council PR staff searched Newspapers and social media for critical posts regarding the council.
I would like all information on myself that council currently holds including notes, internal emails and comments.Yours faithfully,Gary Whitehead
Gary Whitehead left an annotation ()
I have had no further reply to my request despite Council not supplying all information or giving me the right to correct incorrect information. I have initiated a complaint with the privacy Commission.
Things to do with this request
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Requests for personal information and vexatious requests are not considered valid requests for Official Information (read more).
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Geoff. Waterhouse left an annotation ()
hey Gary, I received an e mail from FNDC about your info request! Interesting eh? Please feel free to get intouch
Kind regards
Geoff. Waterhouse
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