NZTA Board Minutes and CEO Reports (2019/04 Request)

Nicholas Lee made this Official Information request to New Zealand Transport Agency

The request was partially successful.

From: Nicholas Lee

Dear New Zealand Transport Agency,

1.
Please provide copies of the Board Minutues and CEO's report to the board for the following meetings:

2019/Mar/18
2018/Dec/14

2.
Please also provide Board Papers:

2018/12/1323
2018/12/1324
2018/12/1325
2018/12/1327

3.
Additional, any board papers from the March meeting related to the EWL and LRT projects.

Yours faithfully,

Nicholas Lee

Link to this

From: Official Correspondence
New Zealand Transport Agency


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Dear Nicholas

 

This email acknowledges your below request for information made under the
Official Information Act 1982.

 

Your request has been forwarded to the appropriate section of the
Transport Agency for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, the Transport Agency will send a response to you within
20 working days of receiving your request – in this instance on or before
15 May 2019.

 

If you would like to discuss your request with the Transport Agency,
please contact us by email at [1][email address].

 

Regards

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

[2]cid:image001.jpg@01CF322A.4C836B10            
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From: Nicholas Lee <[FOI #10096 email]>
Sent: Friday, 12 April 2019 4:31 PM
To: Official Correspondence <[NZTA request email]>
Subject: Official Information request - NZTA Board Minutes and CEO Reports
(2019/04 Request)

 

Dear New Zealand Transport Agency,

 

1.

Please provide copies of the Board Minutues and CEO's report to the board
for the following meetings:

 

2019/Mar/18

2018/Dec/14

 

2.

Please also provide Board Papers:

 

2018/12/1323

2018/12/1324

2018/12/1325

2018/12/1327

 

3.

Additional, any board papers from the March meeting related to the EWL and
LRT projects.

 

Yours faithfully,

 

Nicholas Lee

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[6][FOI #10096 email]

 

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ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

 

 

 

Find the latest transport news, information, and advice on our website:

[10]www.nzta.govt.nz

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From: Jurgita Klein
New Zealand Transport Agency

Dear Nicholas
Thank you for your request for information under the Official Information Act 1982 (below). Could you please clarify what the abbreviations EWL and RLT stand for.

Kind regards

Jurgita

Jurgita Klein/ Principal Advisor
Ministerial Services
Office of the Chief Executive
E [email address] / w nzta.govt.nz

-----Original Message-----
From: Nicholas Lee <[FOI #10096 email]>
Sent: Friday, 12 April 2019 4:31 PM
To: Official Correspondence <[NZTA request email]>
Subject: Official Information request - NZTA Board Minutes and CEO Reports (2019/04 Request)

Dear New Zealand Transport Agency,

1.
Please provide copies of the Board Minutues and CEO's report to the board for the following meetings:

2019/Mar/18
2018/Dec/14

2.
Please also provide Board Papers:

2018/12/1323
2018/12/1324
2018/12/1325
2018/12/1327

3.
Additional, any board papers from the March meeting related to the EWL and LRT projects.

Yours faithfully,

Nicholas Lee

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #10096 email]

Is [NZTA request email] the wrong address for Official Information requests to New Zealand Transport Agency? If so, please contact us using this form:
https://scanmail.trustwave.com/?c=2838&a...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://scanmail.trustwave.com/?c=2838&a...

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

Find the latest transport news, information, and advice on our website:
www.nzta.govt.nz

######################################################################
This email is only intended to be read by the named recipient. It may
contain information which is confidential, proprietary or the subject
of legal privilege. If you are not the intended recipient you must
delete this email and may not use any information contained in it.
Legal privilege is not waived because you have read this email.
######################################################################

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From: Nicholas Lee

Dear Jurgita Klein,

EWL = East West Link
LRT = Light Rail

Yours sincerely,

Nicholas Lee

Link to this

From: Official Correspondence
New Zealand Transport Agency


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Attachment OIA 4996 Nicholas Lee extension 13 May 2019.pdf
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Dear Nicholas

 

Please find attached a letter advising of an extension to your request for
information under the Official Information Act 1982 of 12 April 2019.

 

A response will now be sent to you on or before 31 May 2019.

 

Regards

 

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

National Office / Victoria Arcade, 50 Victoria Street,
Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

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Find the latest transport news, information, and advice on our website:

[5]www.nzta.govt.nz

--------------------------------------------------------------------------

This email is only intended to be read by the named recipient.  It may
contain information which is confidential, proprietary or the subject of
legal privilege.  If you are not the intended recipient you must delete
this email and may not use any information contained in it.  Legal
privilege is not waived because you have read this email.

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From: Nicholas Lee

Dear Official Correspondence,

Please note that I made a complaint about a previous request for information that was delayed.

Your reference OIA-4153 and Ombudsman ref 490979.

In a letter on the 12 April 2019, the Ombudsman supported by complaint and said that NZTA did not have grounds to without information on the basis of that it would be "publicly released soon".

"If there is no reason why it can’t be made available sooner, agencies should consider doing so. If there is still further work to be done to prepare for publication, such as quality-assurance, consultation and approval processes, delayed release is more likely to be reasonable, provided the delay is not undue. "

While I understand that time is needed to consult with various stakeholders regarding the release of the board papers. I do think that two months is too long.

If some of the requested information is available in part. I'm happy to see this information promptly and will then defer my complaint.

If not, I will complain to the Ombudsman on the basis of this extension on Wednesday.

Yours sincerely,

Nicholas Lee

Link to this

From: Official Correspondence
New Zealand Transport Agency


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Attachment OIA 4996 Nicholas Lee response 1 27 May 2019.pdf
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Attachment 5.Board Paper 2018 12 1323 Auckland Light Rail 14 Dec 2018 redacted.pdf
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Attachment 6.Board Paper 2018 12 1324 Airport Access Short Term Improvements Puhinui Interchange 14 Dec 2018 released in full.pdf
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Attachment 7.Board Paper 2018 12 1325 H2A Passenger Rail start up service Transitional Rail 14 Dec 2018 redacted.pdf
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Attachment 8.2018 12 1327 Re evaluation Findings East West Link and Petone to Grenada redacted.pdf
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Dear Nicholas

 

Please find attached the partial response to your request of 12 April 2019
for information under the Official Information Act 1982.

 

The final response will be provided to you no later than 31 May 2019.

 

Regards

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

National Office / Victoria Arcade, 50 Victoria Street,
Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

[1]cid:image001.jpg@01CF322A.4C836B10            
            [2]cid:image002.jpg@01CF322A.4C836B10 [3]cid:image003.jpg@01CF322A.4C836B10 [4]cid:image004.jpg@01CF322A.4C836B10  

 

 

 

Find the latest transport news, information, and advice on our website:

[5]www.nzta.govt.nz

--------------------------------------------------------------------------

This email is only intended to be read by the named recipient.  It may
contain information which is confidential, proprietary or the subject of
legal privilege.  If you are not the intended recipient you must delete
this email and may not use any information contained in it.  Legal
privilege is not waived because you have read this email.

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From: Nicholas Lee

Dear Official Correspondence,

I see one email today with attachments 5 to 8.

Will attachments 1. to 4. be sent today or by the 31st?

Yours sincerely,

Nicholas Lee

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From: Nicholas Lee

Dear Official Correspondence,

Ignore my email. I see that the March Board minutes are under review.

Can I clarify a few points.

1. When the process of a) confirming, b) checking, and c) approving the publications be complete?
2. How is "c) approval" done? Does the NZTA CEO have delegated authority to release the information? Or does it need a second board approval?
3. When exactly the minutes will be "publicly available"

Yours sincerely,

Nicholas Lee

Link to this

From: Official Correspondence
New Zealand Transport Agency


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Dear Nicholas

 

This email acknowledges receipt of your below correspondence.

 

Your correspondence has been forwarded to the appropriate section of the
Transport Agency, and a response will be provided to you as soon as
possible.

 

If you would like to contact us about this, please respond to us by email
at [1][email address].

 

Regards

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

[2]cid:image001.jpg@01CF322A.4C836B10            
            [3]cid:image002.jpg@01CF322A.4C836B10 [4]cid:image003.jpg@01CF322A.4C836B10 [5]cid:image004.jpg@01CF322A.4C836B10  

 

From: Nicholas Lee <[6][FYI request #10096 email]>

Sent: Monday, 27 May 2019 3:38 PM

To: Official Correspondence <[7][NZTA request email]>

Subject: Re: OIA-4996 RESPONSE Part 1

 

Dear Official Correspondence,

 

Ignore my email. I see that the March Board minutes are under review.

 

Can I clarify a few points.

 

1. When the process of a) confirming, b) checking, and c) approving the
publications be complete?

2. How is "c) approval" done?  Does the NZTA CEO have delegated authority
to release the information? Or does it need a second board approval?

3. When exactly the minutes will be "publicly available"

 

Yours sincerely,

 

Nicholas Lee

 

-----Original Message-----

 

Dear Nicholas

 

 

 

Please find attached the partial response to your request of 12 April
2019  for information under the Official Information Act 1982.

 

 

 

The final response will be provided to you no later than 31 May 2019.

 

 

 

Regards

 

_________  _____________________________________________  

 

 

 

Ministerial Services

 

Office of the Chief Executive

 

National Office / Victoria Arcade, 50 Victoria Street,  Private Bag 6995,
Wellington 6141, New Zealand

 

_________  _____________________________________________  

 

 

Find the latest transport news, information, and advice on our website:

[8]www.nzta.govt.nz

--------------------------------------------------------------------------

This email is only intended to be read by the named recipient.  It may
contain information which is confidential, proprietary or the subject of
legal privilege.  If you are not the intended recipient you must delete
this email and may not use any information contained in it.  Legal
privilege is not waived because you have read this email.

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6. mailto:[FYI request #10096 email]
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Link to this

From: Official Correspondence
New Zealand Transport Agency


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Attachment OIA 4996 Nicholas Lee response 2 31 May 2019.pdf
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Attachment 4.Chief Executive s Report December 2018 released in full.pdf
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Dear Nicholas

 

Please find attached the final response to your request of 12 April 2019
for information under the Official Information Act 1982.

 

Regards

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

National Office / Victoria Arcade, 50 Victoria Street,
Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

[1]cid:image001.jpg@01CF322A.4C836B10            
            [2]cid:image002.jpg@01CF322A.4C836B10 [3]cid:image003.jpg@01CF322A.4C836B10 [4]cid:image004.jpg@01CF322A.4C836B10  

 

From: Official Correspondence
Sent: Monday, 27 May 2019 2:24 PM
To: '[FYI request #10096 email]'
<[FYI request #10096 email]>
Subject: OIA-4996 RESPONSE Part 1

 

Dear Nicholas

 

Please find attached the partial response to your request of 12 April 2019
for information under the Official Information Act 1982.

 

The final response will be provided to you no later than 31 May 2019.

 

Regards

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

National Office / Victoria Arcade, 50 Victoria Street,
Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

[5]cid:image001.jpg@01CF322A.4C836B10            
            [6]cid:image002.jpg@01CF322A.4C836B10 [7]cid:image003.jpg@01CF322A.4C836B10 [8]cid:image004.jpg@01CF322A.4C836B10  

 

 

 

Find the latest transport news, information, and advice on our website:

[9]www.nzta.govt.nz

--------------------------------------------------------------------------

This email is only intended to be read by the named recipient.  It may
contain information which is confidential, proprietary or the subject of
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this email and may not use any information contained in it.  Legal
privilege is not waived because you have read this email.

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From: Official Correspondence
New Zealand Transport Agency


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Attachment NZT 3985 Nicholas Lee FINAL.PDF.pdf
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Dear Nicholas

 

Please find attached a response from Leisa Coley, Manager, Ministerial
Services to your email of 27 May 2019.

Regards

 

_________  _____________________________________________   

 

Ministerial Services

Office of the Chief Executive

National Office / Victoria Arcade, 50 Victoria Street,
Private Bag 6995, Wellington 6141, New Zealand 

_________  _____________________________________________   

 

[1]cid:image001.jpg@01CF322A.4C836B10            
            [2]cid:image002.jpg@01CF322A.4C836B10 [3]cid:image003.jpg@01CF322A.4C836B10 [4]cid:image004.jpg@01CF322A.4C836B10  

 

 

 

Find the latest transport news, information, and advice on our website:

[5]www.nzta.govt.nz

--------------------------------------------------------------------------

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contain information which is confidential, proprietary or the subject of
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privilege is not waived because you have read this email.

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