Dear Amy,

Please accept this as an acknowledgement of your Official Information Act request below.

I will try to have a response to you on or before 22 April 2020. It should be noted that many of the key staff involved with the sourcing and preparation of material for your OIA request are also directly involved with worked associate with the COVID-19 response. This may impact on our ability to respond to your OIA request within normal timeframes.

Kind regards,
Yasmin

Yasmin Seymour, OIA Coordinator
Internal Ext: 55454 | DDI: 03 476 9454 | Email: [email address]
Southern District Health Board
Kind - Manaakitanga | Open - Pono | Positive - Whaiwhakaaro | Community - Whanaungatanga
Please note that my usual hours of work are Tues - Fri, 8.45am - 2.15pm

-----Original Message-----
From: Amy S Van Wey Lovatt <[FOI #12526 email]>
Sent: Sunday, 22 March 2020 04:52
To: OIA <[Southern District Health Board request email]>
Subject: Freedom of Information request - Best Practice: Archiving, Storage, Biobanking of Human Tissue for Diagnostic Purposes

Dear DHB,

Request 1:
I am writing to request a copy of the your DHB's best practice protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, and the standards, legislation or scientific evidence which provides the basis for your DHB's protocol.

Request 2:
Is your DHB protocol for the archiving, storage, or biobanking of human tissue for diagnostic purposes, whether they are formalin fixed, paraffin embedded or pathology slides, based on a universally adopted standard within NZ or has your DHB determined its own policy.

Request 3:
Please explain the potential hazards of leaving formalin fixed, paraffin embedded or pathology slides in an unsecure, non-temperature and non-humidity regulated environment for 2 months over a NZ summer: say a on an employee's desk which is open to the public and in a repurposed house adjacent to the hospital from mid December to late February.

Request 4:
Please provide me with the name of the independent agency or agencies which provides oversight for your medical laboratory.

Thank you for your assistance in this matter. Please note, I have made this same request to every DHB in NZ in order to ascertain if there is a universal standard within NZ and also to determine if every DHB is familiar with the hazards associated with mishandling of pathology specimens.

Yours faithfully,

Amy S Van Wey Lovatt

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Please use this email address for all replies to this request:
[FOI #12526 email]

Is [Southern District Health Board request email] the wrong address for Freedom of Information requests to Southern District Health Board? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

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________________________________

This email or attachments may contain confidential or legally privileged information intended for the sole use of the addressee(s). Any use, redistribution, disclosure, or reproduction of this message, except as intended, is prohibited. If you received this email in error, please notify the sender and remove all copies of the message, including any attachments. Please note, the views expressed in this communication are not necessarily those of the Southern DHB, unless expressly so stated or apparent from the context.

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Dear Amy,

 

Attached is our response to your Official Information Act request 1927.

 

Kind regards,

Yasmin

 

Yasmin Seymour, OIA Coordinator

Internal Ext: 55454 | DDI: 03 476 9454 | Email:
[1][email address]

Southern District Health Board

Kind – Manaakitanga | Open – Pono | Positive – Whaiwhakaaro | Community -
Whanaungatanga

Please note that my usual hours of work are Tues - Fri, 8.45am - 2.15pm. I
am currently working from home.

 

-----Original Message-----
From: Yasmin Seymour On Behalf Of OIA
Sent: Tuesday, 24 March 2020 11:43
To: Amy S Van Wey Lovatt <[FOI #12526 email]>
Subject: RE: Freedom of Information request - Best Practice: Archiving,
Storage, Biobanking of Human Tissue for Diagnostic Purposes 1927

 

Dear Amy,

 

Please accept this as an acknowledgement of your Official Information Act
request below.

 

I will try to have a response to you on or before 22 April 2020. It should
be noted that many of the key staff involved with the sourcing and
preparation of material for your OIA request are also directly involved
with worked associate with the COVID-19 response. This may impact on our
ability to respond to your OIA request within normal timeframes.

 

Kind regards,

Yasmin

 

Yasmin Seymour, OIA Coordinator

Internal Ext: 55454 | DDI: 03 476 9454 | Email:
[2][email address]

Southern District Health Board

Kind – Manaakitanga | Open – Pono | Positive – Whaiwhakaaro | Community -
Whanaungatanga Please note that my usual hours of work are Tues - Fri,
8.45am - 2.15pm

 

-----Original Message-----

From: Amy S Van Wey Lovatt
<[3][FOI #12526 email]>

Sent: Sunday, 22 March 2020 04:52

To: OIA <[4][Southern District Health Board request email]>

Subject: Freedom of Information request - Best Practice: Archiving,
Storage, Biobanking of Human Tissue for Diagnostic Purposes

 

Dear DHB,

 

Request 1:

I am writing to request a copy of the your DHB's best practice protocol
for the archiving, storage, or biobanking of human tissue for diagnostic
purposes, whether they are formalin fixed, paraffin embedded or pathology
slides, and the standards, legislation or scientific evidence which
provides the basis for your DHB's protocol.

 

Request 2:

Is your DHB protocol for the archiving, storage, or biobanking of human
tissue for diagnostic purposes, whether they are formalin fixed, paraffin
embedded or pathology slides, based on a universally adopted standard
within NZ or has your DHB determined its own policy.

 

Request 3:

Please explain the potential hazards of leaving formalin fixed, paraffin
embedded or pathology slides in an unsecure, non-temperature and
non-humidity regulated environment for 2 months over a NZ summer: say a on
an employee's desk which is open to the public and in a repurposed house
adjacent to the hospital from mid December to late February.

 

Request 4:

Please provide me with the name of the independent agency or agencies
which provides oversight for your medical laboratory.

 

Thank you for your assistance in this matter. Please note, I have made
this same request to every DHB in NZ in order to ascertain if there is a
universal standard within NZ and also to determine if every DHB is
familiar with the hazards associated with mishandling of pathology
specimens.

 

Yours faithfully,

 

Amy S Van Wey Lovatt

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[5][FOI #12526 email]

 

Is [6][Southern District Health Board request email] the wrong address for Freedom of Information
requests to Southern District Health Board? If so, please contact us using
this form:

[7]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://fyi.org.nz/help/officers

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

-------------------------------------------------------------------

--------------------------------------------------------------------------

This email or attachments may contain confidential or legally privileged
information intended for the sole use of the addressee(s). Any use,
redistribution, disclosure, or reproduction of this message, except as
intended, is prohibited. If you received this email in error, please
notify the sender and remove all copies of the message, including any
attachments. Please note, the views expressed in this communication are
not necessarily those of the Southern DHB, unless expressly so stated or
apparent from the context.

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